Format, Costs, Availability Sample Clauses
The 'Format, Costs, Availability' clause defines the terms under which information, documents, or materials will be provided, specifying the format in which they are delivered, who bears the associated costs, and when or how often they will be made available. For example, it may state that reports must be provided electronically, that the requesting party pays for physical copies, or that updates are supplied on a monthly basis. This clause ensures both parties have clear expectations regarding the logistics and expenses of information exchange, thereby preventing misunderstandings and disputes over delivery methods, timing, or costs.
Format, Costs, Availability. (1) Consultant’s (and Consultant’s Subconsultants’/Subcontractors’, suppliers’, vendors’, insurance agents’, and other agents’ and any Persons’ acting for or on any of their behalves) documents, records and other evidence will be subject to inspection and/or reproduction by Board. Consultant, (and Consultant’s Subconsultants/Subcontractors, suppliers, vendors, insurance agents, and other agents and any Persons acting for or on any of their behalves) must provide Board with retrievals, in the format(s), including, but not limited to, the file format(s), specified by Board, of computer based records or transactions that Board determines to be necessary to conduct the audit.
(2) There will be no charge to Board for reasonable use of photocopy machines while conducting the audit, or for any costs of retrieving; downloading, and/or printing and delivering to Board any records or transactions stored in magnetic, optical, microfilm, or other media.
(3) Consultant, (and Consultant’s Subconsultants/Subcontractors, suppliers, vendors, insurance agents, and other agents and any Persons acting for or on any of their behalves) must provide all records and retrievals requested within 7 Days.
(4) Board may also request on a monthly basis, categories of records subject to Board’s right to audit for review by Board.