Common use of For Agencies Clause in Contracts

For Agencies. a. Source Agency (CMS): CMS will incur costs for data matching along with contractor costs for use of the Acumen portal once VA sends the data file to 1 ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/policy-data-oversight/pay-leave/salaries-wages/2021/general-schedule/ be matched. Staff performing the work will include employees predominately located in the Washington-Baltimore-Arlington, DC-MD-VA-WV-PA geographic locality. CMS used estimates based on 2021 OPM payment schedules. The Washington-Baltimore-Arlington, DC-MD-VA-WV-PA geographic locality, hourly rates used in CMS’ estimation for a GS-13, Step 8 is $61.28 ($122.56 rate plus fringe). CMS staff will spend an estimated 3,120 hours for a GS-13, Step 8 to prepare and extract the data to be sent to VA for the 18-month period covered under the Agreement. CMS estimates that total personnel costs for data matching will amount to $382,387 (3,120 hours x $122.56=$382,387). In addition to personnel costs for data matching, CMS will incur contactor costs for the Acumen portal. This includes programming, verification and validation and production of a final deliverable. For contractor personnel, the estimate is based on historical cost estimates from the previous CMA for this effort. The cost is based on data exchange occurrences (estimated at $10,700 per occurrence). CMS contractor costs are estimated at $64,200 (6 data exchanges x $10,700=$64,200). The total estimated source agency (CMS) personnel costs is $446,587 ($382,387 for data matching + $64,200 for contractor costs). b. Recipient Agency (VA): VA will incur personnel costs prior to each match and ongoing personnel costs associated with reviewing and adjudicating match results. Staff performing the work include employees predominantly located in the Austin-Round Rock, TX geographic locality. Some employees performing the work will be geographically dispersed; however, the Austin- Round Rock, TX locality was used for all estimations because it represents the location where a majority of the work will be performed. Also, the Austin-Round Rock, TX locality serves as a reasonable baseline and expected locations of other employees had negligible locality pay variances compared to Austin-Round Rock, TX. VA used estimates based on 2021 OPM payment schedules. The Austin-Round Rock, TX geographic locality, hourly rates used in VA’s estimations are as follows: GS-13 Step 5 is $51.00 (102.00 rate plus fringe); and a GS-15, Step 5 is $70.88 ($141.76 rate plus fringe). VA staff will spend an estimated 168 hours for a GS-13, Step 5 to prepare and extract the data to be sent to CMS for the 18-month period covered under the Agreement. VA estimates that total personnel costs for data preparation and extraction will amount to $17,136 (168 hours x $102.00 =$17,136). In addition to personnel costs for data preparation and extraction prior to each match, VA will incur ongoing personnel costs to review and adjudicate the match results. VA staff will spend approximately 440 hours (436 hours for a GS-13, Step 5; and 4 hours for a GS-15, Step 5) performing these functions. VA estimates the total personnel costs for reviewing and adjudicating the match results for the 18-month period covered under the Agreement, will amount to $45,039 (436 hours x $102.00 + 4 hours x $141.76=$45,039). The total estimated recipient agency (VA) personnel costs is $62,175 ($17,136 for data preparation and extraction + $45,039 for review and adjudication of match results = $62,175). c. Justice Agencies (Treasury/DOJ): N/A. VA and CMS do not anticipate any personnel costs for Justice Agencies as part of this matching program.

For Agencies. a. Source Agency (CMS): CMS will incur costs for data matching along with contractor costs for use of the Acumen portal once VA sends the data file to 1 ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/policy-data-oversight/pay-leave/salaries-wages/2021/general-schedule/ be matched. Staff performing the work will include employees predominately located in the Washington-Baltimore-Arlington, DC-MD-VA-WV-PA geographic locality. CMS used estimates based on 2021 2019 OPM payment schedules. The Washington-Baltimore-Arlington, DC-MD-VA-WV-PA geographic locality, hourly rates used in CMS’ estimation for a GS-13, Step 8 5 is $61.28 52.66 ($122.56 105.32 rate plus fringe). CMS staff will spend an estimated 3,120 2009 hours for a GS-13, Step 8 5 to prepare and extract the data to be sent to VA for the 18-month period covered under the Agreement. CMS estimates that total personnel costs for data matching will amount to $382,387 211,588 (3,120 2009 hours x $122.56=$382,387105.32=$211,588). In addition to personnel costs for data matching, CMS will incur contactor costs for the Acumen portal. This includes setting up the portal space, specification design, programming, verification and validation and production of a final deliverable. For contractor personnel, the estimate is based on historical cost estimates from a Rough Order Magnitude provided by the previous CMA for this effortcontractor. The cost is based on data exchange occurrences (estimated at $10,700 20,100 per occurrence). CMS contractor costs are estimated at $64,200 120,600 (6 data exchanges x $10,700=$64,20020,100=$120,600). The total estimated source agency (CMS) personnel costs is $446,587 332,188 ($382,387 211,588 for data matching + $64,200 120,600 for contractor costs). b. Recipient Agency (VA): VA will incur personnel costs prior to each match and ongoing personnel costs associated with reviewing and adjudicating match results. Staff performing the work include employees predominantly located in the Austin-Round Rock, TX geographic locality. Some employees performing the work will be geographically dispersed; however, the Austin- Round Rock, TX locality was used for all estimations because it represents the location where a majority of the work will be performed. Also, the Austin-Round Rock, TX locality serves as a reasonable baseline and expected locations of other employees had negligible locality pay variances compared to Austin-Round Rock, TX. VA used estimates based on 2021 2019 OPM payment schedules. The Austin-Round Rock, TX geographic locality, hourly rates used in VA’s estimations are as follows: GS-13 Step 5 10 is $51.00 54.98 (102.00 109.96 rate plus fringe); a GS-13 Step 5, is $47.93 ($95.86 rate plus fringe); and a GS-15, Step 5 is $70.88 66.63 ($141.76 133.26 rate plus fringe); add GS-07, Step 5, is $22.72 ($45.44 rate plus fringe). VA staff will spend an estimated 168 270 hours (255 hours for a GS-13, Step 5 10; 12 hours for a GS-13, Step 5; and 3 hours for a GS 15, Step 5) to prepare and extract the data to be sent to CMS for the 18-month period covered under the Agreement. VA estimates that total personnel costs for data preparation and extraction will amount to $17,136 29,590 (168 255 hours x $102.00 =109.96 + 12 hours x $17,13695.86 + 3 hours x 133.26=$29,590). In addition to personnel costs for data preparation and extraction prior to each match, VA will incur ongoing personnel costs to review and adjudicate the match results. VA staff will spend approximately 440 2,390 hours (436 34.75 hours for a GS-13, Step 5; and 4 2,355 hours for a GS-15GS-7, Step 5) performing these functions. VA estimates the total personnel costs for reviewing and adjudicating the match results for the 18-month period covered under the Agreement, will amount to $45,039 110,342 (436 34.75 hours x $102.00 95.86 + 4 2,355 hours x $141.76=$45,03945.44=$110,342). The total estimated recipient agency (VA) personnel costs is $62,175 139,932 ($17,136 29,590 for data preparation and extraction + $45,039 110,342 for review and adjudication of match results = $62,175139,932). c. Justice Agencies (Treasury/DOJ): N/A. VA and CMS do not anticipate any personnel costs for Justice Agencies as part of this matching program.