Common use of FACILITY USAGE FEES Clause in Contracts

FACILITY USAGE FEES. Fees are based on an 8-hours day. Leasing hours are Sunday – Thursday 8am – 12am; Friday – Saturday 8am – 2am. NO ONE MAY REMAIN IN THE BUIDLING PAST 2:00am. Users will contact public safety at ▇▇▇-▇▇▇-▇▇▇▇ in the event that the facility is locked and MUST have the approved space reservation agreement on hand as proof of the user reservation. The User will be prepared to take responsibility for the facility on the requested date and time of agreement and remain responsible until the facility is vacated and secured. • Facility may not be rented more than 6 months in advance unless it is a College-sponsored event. • Non-University related events should be prepared to pay $250.00 deposit depending on availability. The $250.00 deposit is subtracted from the actual facility fee. All balances are due five (5) business days before the scheduled event. Failure to pay your balance(s) on time can result in cancellation of the reservation. • The University reserves the right to move a smaller group to another facility on campus if a larger group requests permission to use the center. • Rehearsal/preparation prior to the date of the event, an additional fee will be assessed: $300.00 -1st four hours (4-hour minimum) ~ $75.00 each additional hour. • If the event requires early access this must be noted on the Space Reservation form and will be considered part of the reservation. This cannot exceed the 8 hours allotted or additional fees will apply. Additional labor charges may also be applied. Set up include tables and/or chairs. We do not provide portable dance floors. • All Ballrooms and Auditoriums are equipped with audio & visual needs (PA System, Projector, Microphone) • The Mezzanine (Rotunda) area of the Student Union is included in the rental with a reservation of Event Room ABC if reserved at one time and/or if there is a request in addition to an already reserved event room in the Student Union. • Cancellation of contracted services must be made in writing or forward via email to the events office staff, a minimum of ten (10) business days before the scheduled event. If the event is cancelled less than five (5) business days, a fee of 75% of the total estimated services will be charged. Any event cancelled less than 3 business days prior to the event will incur 100% of the estimated charges. Deposits are NOT transferable. Please allow 2-4 weeks to refund deposit. • The following is NOT included in the rental fee: event staff, custodial staff, campus police, technology support, catering services. • A staff member will ensure that your technologies needs are supported prior to your event. Stage lights, ballroom lights, sound systems and other related audio-visual equipment must be operated by a technician provided by, or approved by SSU. Events that require audio/ visual and sound assistance. We highly recommend technology support be present at your event, labor fees may apply ($45.00/hr. w/ a minimum of 4 hours) each additional hour is $45.00 per hour. • Banners and signs may be displayed. However, each item must be approved by the Building Manager(s) and Events Office. It must be hung only in designated area and removed at the conclusion of the event. No glitter, confetti or similar items that is difficult to vacuum. • Live animals are prohibited with the exception of service animals according to the American with Disabilities Act and Law enforcement standards. • The event organizer shall be responsible for adequate number of personnel to properly handle ticket sales, door checking, ▇▇▇▇▇ services, researching space availability, completing all paperwork in detail and other aspects of the event important to its proper planning and presentation. External customers contact the events office for space availability. • We welcome events such as birthday parties, weddings, wedding receptions, anniversary parities, family reunions, church services, political events, etc. However, no event may be scheduled that may be construed as detrimental to the university or community. Savannah State University reserves the right to refuse or cancel any event that may not be in the best interest of either.

FACILITY USAGE FEES. Fees are based on an 8a 6-hours hour day. Leasing hours are Sunday – Thursday 8am – 12am; Friday – Saturday 8am – 2am. NO ONE MAY REMAIN IN THE BUIDLING PAST 2:00am. Users will contact public safety at ▇▇▇-▇▇▇-▇▇▇▇ in the event that the facility is locked and MUST have the approved space reservation agreement on hand as proof of the user reservation. The User For additional usage, a $50 per hour fee will be prepared charged. 499 seats with 6 wheelchair spaces $300 * Banquet Hall (Maximum 300 seats at tables) $300 * Banquet Hall with Warming Kitchen $350* Art Gallery (Maximum 40 seats at tables) $275* Art Gallery with Warming Kitchen $325* Black Box Theatre (Maximum 50 seats at tables) $275* Black Box Theatre with Warming Kitchen $325* Entire Building $1,000* Campus Security Personnel / Tram Drivers = $15.00 / hour Armed Security Personnel = $20.00 / hour Custodial Personnel= $15.00/ hour More than 30 days prior to take responsibility for the event 100% 30-15 days 90% 14-5 days 50% Less than 5 days 0% • The facility on the requested date and time of agreement and remain responsible until the facility is vacated and secured. • Facility may not be rented more than 6 months in advance unless it is a College-sponsored event. • Non-University related events should Reservations will not be prepared confirmed and placed on the calendar until a completed Facility Usage Agreement Form and a 50% deposit is received. Balance will be due at least 30 days prior to event. The College will not tentatively hold reservations; failure to pay $250.00 deposit depending on availability. The $250.00 deposit is subtracted from the actual facility fee. All balances are due five (5) business days before the scheduled event. Failure to pay your balance(s) fee on time can will result in cancellation of the reservation. • Groups booking 100 or more people will take precedence over smaller groups. The University College reserves the right to move a smaller group to another facility on campus if a larger group requests permission to use the center. • Rehearsal/preparation prior to the date of the event, an additional fee will be assessed: $300.00 -1st four hours (4-hour minimum) ~ $75.00 each additional hourCenter. • If the event requires early access set-up time, this must be noted on the Space Reservation form Facility Usage Agreement Form and will be considered part of the reservationreservation time. This cannot exceed • The College reserves the 8 hours allotted or additional fees will apply. Additional labor charges may also be applied. Set up include tables and/or chairs. We do not provide portable dance floorsright to deny the use of the facility for any reason without explanation. • All Ballrooms refreshments and Auditoriums are equipped with audio & visual needs (PA System, Projector, Microphone) • The Mezzanine (Rotunda) area of meals must be prepared by caterers selected from an approved list provided by the Student Union is included in the rental with a reservation of Event Room ABC if reserved at one time and/or if there is a request in addition to an already reserved event room in the Student UnionArts Center Manager. • Cancellation of contracted services must be made in writing EACC reserves the right to distribute information, when appropriate, about the College or forward via email related programs to the those attending events office staff, a minimum of ten (10) business days before the scheduled event. If the event is cancelled less than five (5) business days, a fee of 75% of the total estimated services will be charged. Any event cancelled less than 3 business days prior to the event will incur 100% of the estimated charges. Deposits are NOT transferable. Please allow 2-4 weeks to refund depositon campus. • The following College campus is NOT included in the rental fee: event staff, custodial staff, campus police, technology support, catering servicessmoke and tobacco free. • A staff member Groups renting College facilities may not provide, sell, distribute, promote, or consume alcohol on the EACC campus. • Damages to the facility will ensure that your technologies needs are supported prior be the responsibility of the organization hosting the event to your eventthe extent caused by the acts or omission of organization’s agents or employees. • Stage lights, ballroom lights, sound systems and other related audio-visual equipment must be operated by a technician provided by, or approved by SSU. Events that require audio/ visual and sound assistance. We highly recommend technology support be present at your eventby, labor fees may apply ($45.00/hr. w/ a minimum of 4 hours) each additional hour is $45.00 per hourthe College. • Banners and signs may be displayed. However, each item must be approved by the Building Manager(s) Arts Center Manager and Events Office. It must be hung only in designated area areas and removed at the conclusion of the eventevent by College personnel. No glitter, confetti or similar items that is are difficult to vacuumvacuum may be used. • Live animals are prohibited with the exception of service animals according to the American with Disabilities Act and Law enforcement Enforcement standards. • Children under 18 years old must be supervised by an adult at all times in the Fine Arts Center. This includes backstage and performance areas of the facility. • The event organizer use of the facility shall be responsible for adequate number of personnel extended to properly handle ticket salesnon-College groups only when that use will enhance, door checkingsupport, ▇▇▇▇▇ services, researching space availability, completing all paperwork in detail and other aspects or further the mission of the event important to its proper planning and presentation. External customers contact the events office for space availabilityCollege. • We welcome events such as birthday parties, weddings, wedding receptions, anniversary parities, family reunions, church services, political Proper security must be utilized for all events, etc. However, no EACC will contract security personnel for each event may be scheduled that may be construed as detrimental to and invoice the university or communityorganization utilizing the facility. Savannah State University EACC reserves the right to refuse or cancel any event that may not be in the best interest of eitherrequire additional security for certain events.