Facility Reservations Clause Samples
The Facility Reservations clause establishes the terms under which parties can reserve and use specific facilities, such as meeting rooms, event spaces, or equipment. It typically outlines the process for making reservations, any advance notice requirements, cancellation policies, and potential fees or penalties for changes or no-shows. By clearly defining these procedures, the clause helps prevent scheduling conflicts and ensures fair and organized access to shared resources.
Facility Reservations. Facility rentals are intended to serve practice and one time tournament usage, not to allow non-co-sponsored leagues the ability to use City owned facilities for ongoing league play. However, a non-co-sponsored organization that provides a program not currently offered by a co-sponsored organization may be allowed to rent fields for ongoing league play. League per game fee rental prices will apply. Reservations will only be accepted from individuals 18 years of age or older, and photo identification will be required. Rentals must be paid for at the time of the reservation. Reservations for any tournament rental usage must be made at least 30 days prior to the usage. Tournament rentals must be paid for at least 48 hours (2 days) in advance. A reservation deposit of $500 must be made at the time of the reservation. This amount will be deducted from the total amount due for the reservation. If the reservation is cancelled for reasons other than inclement weather or maintenance issues no refund will be made. Organizations or individuals who reserve facilities for tournament play will be required to sign a rental agreement that further defines and clarifies their responsibilities as a facility user. The Department reserves the right to refuse rental to any individual or group that has violated policies or ordinances, has done damage to facilities or has not cleaned up after their event, or whose conduct or actions are not in the best interest of the City.
Facility Reservations. Facility reservations are reserved through Center Management and are subject to approval. Facility reservations are accepted on an ongoing basis and require a completed application and payment in advance of rental date and time. Facility reservations must be made 24 hours in advance.
Facility Reservations. A. The District will serve as the Rental Administrator for the Facilities.
B. Rentals at the Facility are subject to availability and may be reserved during the following times: Monday – Thursday 7:00 a.m. – 10:00 p.m. Friday 7:00 a.m. – midnight Saturday 8:00 a.m. – midnight Sunday 8:00 a.m. – 10:00 p.m.
C. Reservations may be made for the next calendar year. Non-profit groups that qualify for non-profit rental fees may reserve space up to three (3) months in advance, unless otherwise approved by the District.
D. Rental requests must be made at least seven (7) days in advance for events scheduled during regular business hours, Monday – Friday, 9:00 a.m. – 5:00 p.m. Reservations must be made at least thirty (30) days in advance for events scheduled during non- business hours. Reservation requests received with less notice than previously specified may not be accommodated.
E. Rental applications are accepted Monday through Friday, from 9:00 a.m. to 5:00 p.m. at the location specified by the designated agent. Rental reservations are accepted on a first come, first served basis, subject to the restrictions outlined herein. Reservations are confirmed and the rental date and time secured when the rental fees have been paid in full.
F. Weekday rentals require a three-hour minimum rental. Weekend rentals require a five- hour minimum rental. Additional rental time may be added in ½ hour increments.
G. Long-term and ongoing rentals require approval by the District. In most cases requests for an ongoing rental will be approved for no more than six (6) months at a time.
H. All reservation requests are subject to review and approval by the District.
Facility Reservations. Licensee shall request in writing specific days and specific times for the use of the Facility at least ten (10) days prior to the date of requested use. Written requests shall be emailed to the Miramar Firearms Training Center at ▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇@▇▇▇▇▇▇▇▇▇.▇▇▇ or made by telephone at ▇▇▇-▇▇▇-▇▇▇▇. County will provide a written confirmation of a reservation, provided the Facility is available for use at the day and time requested. If the day and time requested is not available, notification will be provided to the Licensee within three (3) business days via email or telephone. Licensee agrees and understands that the Facility may be reserved only if the Facility is not in use by the County or other parties under a license with County and that reasonable accommodation of all parties using the Facility is the desired objective. Reservations for Structured Training Events (defined in EXHIBIT “C”) will require additional information as described in EXHIBIT “C” RULES AND REGULATIONS of this License.
Facility Reservations. Section 3.2 of the Agreement is hereby eliminated and of no further force or effect and shall be replaced by the provisions of this paragraph 2 of this Second Amendment. The Parties acknowledge and agree that, pursuant to Change Order Nos. 34 and 35 entered into by the Parties prior to the Second Amendment Date, Altus has reserved the Facility through [*****]. A▇▇▇▇▇ hereby agrees to further reserve the Facility for Altus from [*****] through [*****], subject to payment by Altus of a fee of [*****], which shall be payable on the following schedule:
(a) [*****] shall be due and payable on or before [*****];
(b) [*****] shall be due and payable on or before [*****]; and
(c) [*****] shall be due and payable on or before [*****]. The foregoing fee includes, at Altus’ option, Production of the [*****] Batch [*****] to Altus, provided that (i) no later than [*****], Altus provides A▇▇▇▇▇ with written notice requesting the Production of the [*****] Batch and (ii) as of [*****], the Parties have no reason to believe that the Production of the [*****] Batch cannot be completed on or before [*****]. In addition, in the event Altus has reason to believe at the time of giving such notice no later than [*****] that the Production of the [*****] Batch will require the use of the facility for up to [*****] after [*****]; Altus shall have the right to continue to reserve the facility for such purpose for up to [*****] at the reservation fee rate of [*****] per week for such extension period, provided that Altus’ notice delivered no later than [*****] specifies the number of additional weeks Altus elects to reserve and that the reservation fee for such number of weeks shall be paid in full no later than [*****]. Except as expressly set forth above, all rights of Altus to reserve the Facility are hereby terminated as of the Second Amendment Date. The [*****] Batches to be manufactured under the Agreement (beyond the Batch(es) manufactured on or before [*****]) shall be scheduled, upon Altus’ request, according to Althea’s then-current facility scheduling practices in effect at the time of such request.
Facility Reservations