Example Request For Quotation (RFQ) format Clause Samples
The 'Example Request For Quotation (RFQ) format' clause provides a standardized template or structure for soliciting price quotes from potential suppliers or service providers. It typically outlines the necessary information that should be included in an RFQ, such as item descriptions, quantities, delivery requirements, and terms of payment. By offering a clear and consistent format, this clause helps ensure that all vendors submit comparable and complete quotations, streamlining the evaluation process and reducing misunderstandings.
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Example Request For Quotation (RFQ) format. This format is provided as a guideline only and is subject to change. Date of Issue RFQ reference Specification of Requirements (detail the work to be done and outcome required) Specify any particular skills required Specify standards required Any other specific request Number of individuals required / days of cover required, over specified period Planned Commencement Date Planned Finish Date Start Time Contact Name Contact Telephone No Anticipated location(s) (state primary location of work. Indicate if there will be travel to more than one location) Start location (if different to above) Deadline for RFQ response Anticipated date for award decision Detail of the services that can be provided over the specified period Price (breakdown to be provided in accordance with the requirement) Number of Operatives with overnight expenses (include details) Framework Provider Contract Manager: Name: Direct Contact Number: The following information shall be deemed Commercially Sensitive Information or Confidential Information: Additional Information: [Guidance: Include details of any Commercially Sensitive Information identified by the Contractor and the duration it should be confidential for. This will assist the Authority in respect of compliance with Freedom of Information Act and the section 45 Code published by the Department of Constitutional Affairs.] For and behalf of the Provider Title: Name: Date: Note: The RFQ may include a more detailed questionnaire which Providers will be required to answer. A job description may also be provided and Providers may be required to provide CV’s to accompany the RFQ. Details of how RFQ responses (including questions) will be evaluated will be provided with the RFQ. Pricing Schedule provisions: ‘Hourly rate’ is the price charged for one hour, between 06:00 to 20:00 Monday to Friday. ‘Out of hours hourly rate’ is the price charged for one hour, covering periods 20:01 to 05:59 Monday to Friday, and all day on Saturdays, Sundays and bank holidays. For the avoidance of doubt, out of hours payments on bank holidays shall be limited to official bank holidays in England and Wales. Official bank holidays in Scotland and Northern Ireland shall only be included if the Services are being provided in Scotland or Northern Ireland respectively. At all other times, the standard hourly rate shall apply. ‘Daily rate’ is the price charged for one day, whereby a day is considered as a period of 10 hours, within the hours of 06:00 to 20:00 Mond...