Common use of Engineering Documentation Clause in Contracts

Engineering Documentation. All hard copy engineering documents by Contractor or any of its Subcontractors or Sub-subcontractors shall be logically collated and indexed (e.g., Specifications, calculations, lists, etc.). Contractor shall present to Owner the engineering documents in hard back binders with front and back insert wallet, 3-post, expansion back from 5cm to 10 cm, 8 1/2” X 11” size sheets or 11” X 17” for Drawings, white colored. Binders shall not exceed 8cm in thickness. The contract number or project number, project title, Facility name, location, volume number and number of volumes shall be identified on the spine of the binder. All Contractor, Subcontractor and Sub-subcontractor documentation shall be individually numbered and registered by Contractor in Contractor’s Electronic Document Management System (“EDMS”). Integrity of any cross-references shall be maintained. Document number and document revision shall be consistent, complete and clearly visible on all documents/Drawings. Page numbers shall be clearly visible on multi-page documents. Document attributes shall be visible on the document front sheet or drawing. Documents originated electronically shall be supplied in both their native format (provided that Contractor shall use commercially reasonable efforts to obtain such native file format from Vendors in each case) and/or scanned image file. All engineering documents/Drawings shall be issued final according to their appropriate classification for As-Builts. All turnover documentation shall be issued with a formal handover transmittal. A complete document and Drawing index shall be provided both in hard copy and electronic versions.