Common use of EFAP REPORTING Clause in Contracts

EFAP REPORTING. Contractor shall timely submit reports in compliance with Paragraph 41, Recordkeeping and Reports, of the General Terms and Conditions, Attachment A, Schedule of Submittals, and the following: 4.1. The monthly expenditure report of EFAP general funds must include dollars spent under the categories of administration, food bank operations, distribution operations, equipment, and special dietary needs food purchases. Contractor shall break out and report amounts spent by all Subcontractors and Contractor on food purchases, including special dietary needs food, as a special subset of operational expenditures. Contractor shall include with each monthly expenditure report the EFAP expanded general ledger indicating the EFAP costs charged each month. Reports are due each month, whether or not any expense or activity occurred. 4.2. Monthly client data from all participating food banks, including duplicate and unduplicated count of people served by age group, and households served; the number of special dietary needs clients served (optional); the number of supplemental clients served and supplemental pounds distributed (optional); the number of backpacks/weekend bags for kids distributed (optional); pounds of food given to clients; pounds of food delivered by the food bank to the food pantries. Reports are due each month, whether or not any expense or activity occurred. 4.3. A yearly close out report that includes total revenue and expenditures from all sources; total duplicate and unduplicated count of people served by age group; households served for the fiscal year; number of special dietary needs clients served (optional); the number of supplemental clients served and supplemental pounds distributed (optional); the number of backpacks/weekend bags for kids pounds of food distributed by the food banks and by the distribution center (optional); and pounds of food distributed.

EFAP REPORTING. Contractor shall timely submit reports in compliance with Paragraph 4138, Recordkeeping and Reports, of the General Terms and Conditions, Attachment A, Schedule of Submittals, and the following: 4.13.1. The monthly expenditure report of EFAP general funds must include dollars spent under the categories of administrationAdministration, food bank operationsFood Pantry Operations, distribution operationsEquipment, equipmentSpecial Dietary Needs Food purchases, and special dietary needs food purchasesFood Bank operations. Contractor shall break out and report amounts spent by all Subcontractors and Contractor on food purchases, including special dietary needs food, as a special subset of operational expenditures. Contractor shall include with each monthly expenditure report the EFAP expanded general ledger indicating the EFAP costs charged each month. Reports are due each month, whether or not any expense or activity occurred. 4.23.2. Monthly client Client data from all participating food banks, including duplicate and unduplicated count of people served by age group, and households served; the number of special dietary needs clients Clients served (optional); the number of supplemental clients Clients served and supplemental pounds distributed (optional); the number of backpacks/weekend bags for kids distributed (optional); pounds of food given to clientsClients; pounds of food delivered by the food bank to the food pantries. Reports are due each month, whether or not any expense or activity occurred. 4.33.3. A yearly close out report that includes total revenue and expenditures from all sources; total duplicate and unduplicated count of people served by age group; households served for the fiscal year; number of special dietary needs clients Clients served (optional); the number of supplemental clients Clients served and supplemental pounds distributed (optional); the number of backpacks/weekend bags for kids and pounds of food distributed by the food banks and by the distribution center (optional); and pounds of food distributed.