During the Mobility. 1. You should take advantage of all educational opportunities available in the host institution/company, respect their rules and regulations and strive to succeed in all the relevant examinations or other forms of assessment.
During the Mobility. It is also possible to adjust the OLA during the mobility period if your home institution requires this. Sign in to the OLA system and fill out the section under New learning agreement with changes. This section can only be filled out if your original OLA (Before the mobility) is completed and signed by you, your home institution and American College.
During the Mobility. Exceptional Changes to the Traineeship Programme The document for exceptional changes should only be completed during the mobility if changes have to be introduced into the original Learning Agreement. In that case, section II should be kept unchanged and changes should be described in the document for exceptional changes. The two documents should be kept together in all communications. When changes to the traineeship programme arise, they should be agreed as soon as possible with the Sending Institution. In case the change concerns an extension of the duration of the traineeship programme abroad, the request can be made by the trainee at the latest one month before the foreseen end date. Changes of the Responsible person(s) In case of changes of the responsible person(s), the information below should be inserted by the Sending Institution or Receiving Organisation/Enterprise, where applicable. Changes of the Responsible person(s) Name Email Position New Responsible person at the Sending Institution New Supervisor at the Receiving Organisation/Enterprise Confirming the Changes All parties must approve the changes to the Learning Agreement. The European Commission would like to limit the use of paper for exchanging documents as much as possible. That is why it is accepted that information is exchanged electronically, e.g. via email, scanned or digital signatures, etc. without the need of a paper signature. However, if national legislations or institutional regulations require paper signatures, a signature box can be added where needed. AFTER THE MOBILITY Traineeship Certificate by the Receiving Organisation/Enterprise After the mobility, the Receiving Organisation/Enterprise should send a Traineeship Certificate to the trainee and Sending Institution, normally within five weeks after successful completion of the traineeship. It can be provided electronically or through any other means accessible to the trainee and the Sending Institution. The Traineeship Certificate will contain at least the information in Table D. The actual start and end dates of the traineeship programme should be included according to the following definitions: - The start date of the traineeship period is the first day the trainee has been present at the Receiving Organisation/Enterprise to carry out his/her traineeship. For example, this could be the first day of work, a welcoming event organised by the Receiving Organisation/Enterprise, an information session for trainees with specia...
During the Mobility. The participant will engage in lectures, workshops, group discussions, cooperative group work, study visits to places of natural, historical and cultural significance (as contexts for creating learning content), and reflective journaling. Also, the participant will discuss dissemination strategies and will try to contribute as much as possible to the European Dimension of the mobility. After the Mobility: The participant will report about his/her learning and experience and will implement/participate in dissemination actions in their educational community and other feasible contexts. Competences to be acquired by the participant: Inquiry-based reflective practice and sharing of professional knowledge. Oral and written foreign language skills in communicative settings. Reporting of learning through presentation by means of ICT tools. Planning, implementation, report and reflection on experience. Intercultural awareness in a multicultural interactive setting. Development of European awareness and dissemination strategies. Monitoring and Mentoring of the participant before, during and after the mobility: Before the activity: The sending institution will monitor and mentor the candidate’s participation in actions for the preparation of his/her mobility such as linguistic preparation for better communication during the mobility; the analysis of information provided by the receiving organisation; the reflection on professional development through completion of professional questionaire to be sent to receiving organisation; and autonomous research about topics related to their mobility. During the activity: The receiving organisation will monitor and mentor the relevance and quality of the participants’s experience by ensuring quality in the delivery of the training programme, by monitoring and mentoring the candidate’s participation in the training activities, in their co-operation with other participants, in the study visits and insights into the local culture and way of life, in the exchange of good practice and in the professional journaling on the experience. After the activity: The sending institution will monitor and mentor the implementation of disemination actions about participants‘ experience and learning among their educational community, and will provide feedback to the receiving organisation about dissemination outcomes. Following on from the training activity, the receiving organisation will offer their partner finding forum for international netwo...
During the Mobility. To pick up and welcome participants upon their arrival in Maribor. - To organise personal and work preparation of the participants. - To organise other services requested by partner. - To organise the interview at the previously selected and confirmed hosting company before the start of the internship. - To provide one placement at the time for each participant. - To assign a mentor. - To monitor and mentor participants during their mobility and to be in constant contact with mentors at hosting companies as well as with the coordinator at sending institution. - To provide 24h emergency and technical support to participants on mobility. - To send signed Learning agreements of participants to sending institution - To help participants fill out the Europass mobility certificates and other documents if required by sending organisation. Hosting intermediary organisation is not responsible for: - Participant’s health & safety during their stay in hosting country or for any loss or damage to property or any third party’s property or xxxxxxx.Xx is participants responsibility to ensure they are fit to travel and to undertake any duties. It is strongly recommended that the participant take out insurance to cover any eventuality that may occur throughout their stay in the hosting country (including repatriation, loss of property or injury). Refunds are not give as a result of illness whilst in the hosting country. - For delays in or failure of performance of this agreement due to causes beyond its reasonable control and not being limited to civil war, war between nations, insurrections, strikes, riots, fires, floods, explosions, earthquakes, serious accidents, any act of government, governmental priorities, allocations, regulations, or orders affecting materials or facilities, acts of God or public enemy, failure of transportation, epidemics, quarantine restrictions, or labour trouble causing cessation, slowdown or interruption of work and failure of suppliers and sub-contractors to furnish labour or materials within their contractual delivery times. - Participant's travel before, during and after the programme. It is participant's own risk. Choosing to operate any motorised vehicles, obtaining the necessary licence, permission and insurance will be the responsibility of participant. - Any consequences related to the participant's abuse of drugs and alcohol or any consequences of their criminal actions are their own responsibility.
During the Mobility. To send to intermediary hosting organisation all the necessary final documentation for participants (Evaluation form, Europass mobility certificate etc.) at least two weeks before the end of the mobility. - To help solving any difficulties that could occur during the mobility program (in cooperation with intermediary hosting organisation).
During the Mobility. In case of changes after your arrival.
During the Mobility. Knowledge, skills and competences to be acquired by the trainee at the end of the traineeship (expected Learning Outcomes): TO FILL OUT Detailed programme of the traineeship: Tasks of the trainee : TO FILL OUT Traineeship title: XXX Number of working hours per week: XXX Planned period of the mobility: from [dd/month/year] XX/XX/XXXX till [dd/month/year] XX/XX/XXXX Table A2 – Exceptional Changes to the TRAINEESHIP Programme at the Receiving Organisation/Enterprise Monitoring Plan: Monitoring activities of the Sending Institution every 2 weeks on Monday: an Email from the trainee with a short report (an electronic version of the monitoring form will be sent before the departure of the trainee), Optionally (chose relete): at the end of the first month: monitoring visit of Home University representatives X on the request the progress report will be sent out the sending institution Other - Sending Institution decides: ………….. Monitoring activities of the tutor from the Receiving Organisation/Entrprise job shadowing, executing tasks given by the tutor. everyday monitoring of the trainee work and verbal feedback at the end of each day after the first, second and third month of the placement: Email from the tutor with the short report (an electronic version of the monitoring form will be sent to tutor before the trainee’s arrival) weekly plan: ▪ Mondays: Weekly plan will be provided to the trainee. ▪ Wednesdays: Check points - what has been done, evaluate the on-going work. ▪ Fridays: Evaluation of the week work done, encounter the problems and provide solutions. Signing the weekly report prepared by trainee. - weekly study meeting Other - Receiving Organisation/Enterprise decides: ………….. Evaluation Plan : Evaluation activities by the tutor from the Receiving Organisation/Enterprise: ▪ preparing the Confirmation of Stay and Transcript of Work at the end of the traineeship including an evaluation of the trainee’s performance of essential tasks ▪ preparing the Traineeship Certificate confirming that all agreed tasks were done Other – Receiving Organisation/Enterprise decides: …………..
During the Mobility. Sometimes the courses which you have added on your initial agreement are not open or their names/codes have been changed. In that case, when the semester starts, you can change your courses. For this, you should fill During the Mobility Section of Learning Agreement. First you must clearly write the deleted courses and then tick “deleted component” section, after that you should write added ones and tick the “added component” part. You should also specify the reasons for change by writing the reason codes. Please do not forget to write ECTS credits for each course and the total ECTS. The changes of learning agreement document must be three original copies. After you prepare it, you must sign all three copies and have them signed by the department coordinator at Sakarya University. After institutional coordinator sign, we will send it your university for signature and stamp. Please keep in mind that even if one course on your learning agreement is not open, you need to do necessary changes on your agreement.
