Documentation Retention Requirements Clause Samples

The Documentation Retention Requirements clause sets out the obligations for parties to maintain and store relevant records and documents for a specified period. Typically, this clause details the types of documents that must be retained, such as financial records, contracts, or compliance materials, and may specify the format (physical or electronic) and minimum retention period, often aligning with legal or regulatory standards. Its core function is to ensure that necessary documentation is available for audits, legal proceedings, or regulatory reviews, thereby reducing the risk of non-compliance and supporting transparency.
Documentation Retention Requirements. Drawing documentation retention requirements for this purchase order shall conform to ANSIN45 2.9-1974 Appendix A. Documented records shall be maintained in accordance with the supplier’s quality assurance program to show objective evidence of quality. No quality records shall be destroyed or disposed or prior to completion of the work. After completion of the work, the Buyer shall have the opportunity to acquire possession of such records prior to disposal. Documents shall be annotaled with the purchase order number or other number system traceable to it for identification.
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Documentation Retention Requirements. Contractor shall retain inspection documentation for at least 15 years after delivery of the relevant goods.
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Documentation Retention Requirements. All change request forms, testing results, and evidence of approval must be retained for a period of one year for audit and compliance purposes, but can be retained for a longer period if the application or system owner feels the documentation is critical to the ongoing support of the application or system. Emergency request forms must also be documented in an incident or trouble log with evidence that the application or system owner approved the change either prior or subsequent to the emergency change.
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Related to Documentation Retention Requirements

  • Documentation Requirements ODM shall pay the MCP after it receives sufficient documentation, as determined by ODM, detailing the MCP’s Ohio Medicaid-specific liability for the Annual Fee. The MCP shall provide documentation that includes the following: 1. Total premiums reported on IRS Form 8963;

  • Documentation Required The certificates and endorsements shall be received and approved by the District before Work commences. As an alternative, the Contractor may submit certified copies of any policy that includes the required endorsement language set forth herein.

  • Information Requirements The Company covenants that, if at any time before the end of the Effectiveness Period the Company is not subject to the reporting requirements of the Exchange Act, it will cooperate with any Holder and take such further reasonable action as any Holder may reasonably request in writing (including, without limitation, making such reasonable representations as any such Holder may reasonably request), all to the extent required from time to time to enable such Holder to sell Registrable Securities without registration under the Securities Act within the limitation of the exemptions provided by Rule 144 and Rule 144A under the Securities Act and customarily taken in connection with sales pursuant to such exemptions. Upon the written request of any Holder, the Company shall deliver to such Holder a written statement as to whether it has complied with such filing requirements, unless such a statement has been included in the Company’s most recent report filed pursuant to Section 13 or Section 15(d) of Exchange Act. Notwithstanding the foregoing, nothing in this Section 7 shall be deemed to require the Company to register any of its securities (other than the Common Stock) under any section of the Exchange Act.

  • RECORD RETENTION REQUIREMENTS To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

  • Certification Requirements The hospice program certifies and attaches hereto documentation that: (a) it is Medicare approved and meets all Medicare conditions of participation (42 CFR 418); and (b) is licensed pursuant to any applicable state or local law.