Document Retention Requirements Clause Samples

Document Retention Requirements. The Issuing Authority/Body, manufacturer, producer, exporter, importer, and their authorized representatives must maintain records relating to the importation, exportation and production of the good for at least three years after the date of exportation or importation. These records may be in electronic format.

Document Retention Requirements. Authorized authorities must maintain records relating to the goods origin for at least two years from the CO issuance date.

Document Retention Requirements. Importers must maintain all relevant records on file for five years after the importation of the good. These include, but are not limited to, records concerning the purchase, cost, value, and payment for the good, its raw materials, and the materials used to produce the good in its exported form. While the importer is responsible for proving to Customs that a good qualifies as “originating,” the exporter is required to provide sufficient documentation to the importer to support the origin of the goods. The exporter and/or producer is required to keep records related to origin for which it issues a certificate, if requested.

Document Retention Requirements. Under the CECA, the exporter should keep a copy of the CO and its supporting documentation for at least two years.

Document Retention Requirements. The Issuing Authorities, importers, exporters and producers are required to retain the application for the CO and all documents related to origin for not less than five years from the date of issuance of the certificate of origin.

Document Retention Requirements. No specific requirement on exporters or producers on document retention. The post- exportation examination provision effectively requires them to maintain records relating to the goods origin for at least three years from the date of importation.