Document Retention Policy Clause Samples

Document Retention Policy. 11.1 The Company agrees that Intertrust may keep the original and/or copy of any documents, papers or other materials and in particular any documentation required under Compliance Rules (in either physical or electronic form) in relation to any Service for archival purposes under applicable professional standards and in accordance with the Applicable Law. 11.2 After the statutory period of time under the Applicable Law obligating, as the case may be, Intertrust to keep the documents and files mentioned in paragraph 11.1 of these Terms has lapsed, Intertrust reserves the right to destroy any such documents and files.

Document Retention Policy. Subrecipient shall retain all books, records, accounts, documentation, and all other materials relevant to this Agreement for a minimum period of five (5) years after the Department notifies the Subrecipient that the grant agreement between HUD and the State of California has been closed.

Document Retention Policy. The Borrower expressly acknowledges, understands and agrees that Lender’s document retention policy involves the imaging of the Loan Documents and the destruction of the paper originals thereof. In connection therewith, the Borrower hereby waives any and all rights it has or may have to claim, for any and all purposes whatsoever, that the imaged copy of the Loan Documents are not originals thereof.

Document Retention Policy. The Consultant shall establish a Document Retention Policy consistent with Washington state law, King County Code, and the following requirements: a. The Consultant shall comply with the Document Retention Policy. b. The Document Retention Policy shall define Official Project Documentation and require that Official Project Documentation and other appropriate documentation be maintained in the project file. DRAFT c. Draft reports, specifications and drawings are not considered valid Official Project Documentation as they have been replaced and/or superseded by the final report, specifications, and drawings. The Document Retention Policy should address how draft reports, specifications and drawings are maintained in the project file. d. In addition to printed copy of all project documentation, the Consultant shall create and maintain documents on software format (and version) approved by the County. e. The Consultant shall review its email to determine whether the email is considered Official Project Documentation or other appropriate documentation to be maintained in the project file. Any email not considered Official Project Documentation or appropriate documentation for the project file shall be deleted and not maintained in the project file. f. The County shall review and approve the Document Retention Policy. g. The project file shall be available for review by the County or an authorized representative at any time. h. Consultant shall maintain all documents for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later.

Document Retention Policy. We have enclosed a copy of our document retention policy. We ask that you read this form. By signing this Agreement you hereby acknowledge receipt of our Document Retention Policy and agree to its terms.

Document Retention Policy. CITY is entitled to any files in FIRM’s possession relating to the legal services performed by FIRM for CITY, excluding FIRM’s internal accounting records and other documents not reasonably necessary to CITY’s representation. Once a matter is concluded, FIRM will close the file, and CITY will receive notice and a copy thereof. All CITY-supplied materials and all attorney end product (referred to generally as "CITY material") are the property of CITY. Attorney end product includes, for example, finalized contracts, pleadings, and trust documents. Attorney work product is the property of FIRM. Attorney work product includes, for example, drafts, notes, internal memoranda and electronic files, and attorney representation and administration materials, including attorney-CITY correspondence and conflicts materials.

Document Retention Policy. At the conclusion of this engagement, we will return to you all original records you supplied to us. Your Project records are the primary records for your operations and comprise the backup and support for the results of this engagement. Our records and files, including our engagement documentation whether kept on paper or electronic media, are our property and are not a substitute for your own records. Our firm policy calls for us to destroy our engagement files and all pertinent engagement documentation after a retention period of seven years (or longer, if required by law or regulation), after which time these items will no longer be available. We are under no obligation to notify you regarding the destruction of our records. We reserve the right to modify the retention period without notifying you. Catastrophic events or physical deterioration may result in our firm’s records being unavailable before the expiration of the above retention period. Except as set forth above, you agree that ▇▇▇▇ ▇▇▇▇▇ may destroy paper originals and copies of any documents, including, without limitation, correspondence, agreements, and representation letters, and retain only digital images thereof.

Document Retention Policy. Lessee and Operator hereby agree to coordinate efforts to develop a records retention policy for the operation and management of the Hotels. Operator hereby agrees to implement the records retention policy once developed.

Document Retention Policy. The City is entitled upon written request to review any files in Law Firm's possession relating to the legal services performed by the Law Firm for the City, excluding internal accounting records and other documents not reasonably necessary to the City's representation, subject to Law Firm's right to make copies of any files withdrawn by City. Once a matter is concluded, Law Firm will close the file. City's physical files may be sent to storage offsite, and thereafter there may be an administrative cost for retrieving them from storage. Law Firm normally destroys files five (5) years after a matter is closed, unless other arrangements are made with the City. All City-supplied materials and all attorney-end product (referred to generally as "City Materials") are the property of the City. Attorney-end product includes, for example, the original finalized and signed contracts, pleadings, and trust documents. Attorney work product is the property of Law Firm. Attorney work product includes, for example, drafts, notes, internal memoranda and electronic files, and attorney representation and administration materials, including attorney-client correspondence and conflicts materials. After the close of a matter, or upon the termination of this Agreement, whichever comes later, Law Firm will notify the City of any City Materials that remain in Law Firm's possession. City will be invited to retrieve these City Materials within 45 days of notice, or City may direct Law Firm to forward the City Materials to the City, at City's expense. If within 45 days of this notice City fails to retrieve the City Materials or fails to request Law Firm to forward them, the City authorizes Law Firm to destroy the City Materials. After the 45-day period during which the City has failed to advise the Law Firm that the City desires to retrieve the files, Law Firm will, consistent with all applicable rules of professional conduct, use its discretion as to the retention or destruction of all attorney work product and any City Materials that remain with Law Firm.