Document Retention and Inspection Sample Clauses
The Document Retention and Inspection clause establishes the obligations of parties to maintain and make available relevant records and documents for a specified period. Typically, this clause requires parties to keep accurate records related to the agreement and allows the other party, or their representatives, to inspect or audit these documents upon reasonable notice. Its core practical function is to ensure transparency and accountability, enabling verification of compliance with the contract and facilitating the resolution of disputes or audits.
Document Retention and Inspection. The CONTRACTOR shall retain all books, records, and other documents relevant to this Agreement for a period of no less than three years after the date of final payment, a resolution of audit findings, or disposition of non‑expendable property, whichever is later, and upon receipt of reasonable written notice thereof, full access thereto and the right to examine any of said materials shall be afforded Federal and/or State auditors who shall have substantiated in writing a need therefore in the performance of their official duties and such other persons as are authorized by the DHS/ .
Document Retention and Inspection. The Government shall retain all records and documents relating to this MOU for a period in accordance with any applicable statute of limitations or federal retention requirements. At a minimum, all records and documents related to this MOU shall be retained for a period of five years after the final payment by the Department or expiration of the term of any federal grant identified in Section IV, whichever is longer, and shall make them available for inspection and audit until any audit is completed by authorized representatives of the Department. All records related in any way to the MOU are to be retained for the entire time period. In addition, in the event of an audit, the Government shall provide assistance to the Department, without additional compensation, to identify, investigate and reconcile any audit discrepancies or variances. This provision shall survive expiration or termination of the MOU.
Document Retention and Inspection. The University shall retain all records and documents relating to this UNIVERSITY AGREEMENT for a period in accordance with any applicable statute of limitations or federal retention requirements. At a minimum, all records and documents related to this UNIVERSITY AGREEMENT shall be retained for a period of five years after the final payment by the Department or expiration of the term of any federal grant identified in Section IV, whichever is longer, and shall make them available for inspection and audit until any audit is completed by authorized representatives of the Department. All records related in any way to the UNIVERSITY AGREEMENT are to be retained for the entire time period. In addition, in the event of an audit, the University shall provide assistance to the Department, without additional compensation, to identify, investigate and reconcile any audit discrepancies or variances. This provision shall survive expiration or termination of the UNIVERSITY AGREEMENT.
Document Retention and Inspection.
a. In general: Subject to paragraph (b) below, the Parties shall retain and maintain all records and documents related in any way to fulfilling the requirements of identifying and providing reimbursement to patients under HG
b. Data destruction under DSNA: Data that is required to be destroyed under the terms of the DSNA will be destroyed on the timeline specified in the DSNA, not the timeline in paragraph (a) above.
Document Retention and Inspection. 1. The JEMSOP shall retain all records and documents relating to this Agreement for a period in accordance with any applicable statute of limitations or federal retention requirements. At a minimum, all records and documents related to this Agreement shall be retained for a period of five years after the final payment by Medicaid or expiration of the term of any federal grant identified in Section IV, whichever is longer, and shall make them available for inspection and audit until any audit is completed by authorized representatives of Medicaid. All records related in any way to the Agreement are to be retained for the entire time period. In addition, in the event of an audit, the JEMSOP shall provide assistance to the Medicaid, without additional compensation, to identify, investigate and reconcile any audit discrepancies or variances. This provision shall survive expiration or termination of the Agreement.