Document Phase Clause Samples
The Document Phase clause defines the period during which all necessary project documentation is prepared, reviewed, and finalized. This phase typically involves the creation and approval of key documents such as plans, specifications, and reports, and may set deadlines for their completion or outline responsibilities for each party involved. Its core practical function is to ensure that all required documentation is completed in an organized and timely manner, thereby providing a clear foundation for subsequent project phases and reducing the risk of misunderstandings or delays.
Document Phase. Based on the information collected during the Discovery Phase, Mercatus will analyze and document the detailed business requirements of Customer. Once the entire current process has been mapped, Mercatus will identify gaps and overlap within roles or business units and define how Mercatus will fit into and facilitate Customer’s applicable processes using the Platform. This includes definitions and recommendations around: o Data, Document and Entity Management workflows o Commitment Tracking o Reporting and Analytics Dashboards requirements o User roles and access privileges o 3rd party software integration requirements, such as existing monitoring or accounting solutions (if applicable) o Data dictionary which outlines the fields required to manage all Customer’s Entities • This process will be defined within a Functional Requirements Document (“FRD”) delivered by Mercatus, which will be reviewed with the assigned Customer Workflow Manager, then presented to Customer’s Executive Team. This document will be approved by Customer in writing prior to the start of the Configure Phase to ensure that Customer has complete clarity on what will be implemented, how it will be implemented, and timeline for implementation.
Document Phase a. Inventory existing devices through review of existing drawings and device list output from existing fire alarm.
b. Work with your staff to define features needed and desired from the new system.
c. Document new fire alarm requirements through technical bid specifications and work description. Existing drawings will be provided to potential bidders for reference.
d. Review sequencing of fire alarm and smoke control system.
e. Work with county purchasing on establishing required front end bid specifications and requirements.
f. Submit drawings for approval from State and Local Agencies.
g. Final review with owner.