Common use of Distribution and Updating of Policies and Procedures Clause in Contracts

Distribution and Updating of Policies and Procedures. 1. CHCS shall distribute the policies and procedures identified in section V.A. to all members of the CHCS workforce within 30 days of HHS approval of such policies and to new members of the workforce within 14 days of their beginning of service. 2. CHCS shall require, at the time of distribution of such policies and procedures, a signed written or electronic initial compliance certification from all members of the workforce, stating that the workforce members have read, understand, and shall abide by such policies and procedures. 3. CHCS shall assess, update, and revise, as necessary, the policies and procedures at least annually (and more frequently if appropriate), as long as it continues to function as a business associate. CHCS shall provide such revised policies and procedures to HHS for review and approval. Within 30 days of the effective date of any approved substantive revisions, CHCS shall distribute such revised policies and procedures to all members of its workforce and shall require new compliance certifications. 4. CHCS shall not involve any member of its workforce in the access of electronic protected health information (“ePHI”) if that workforce member has not signed or provided the written or electronic certification required by paragraphs 2 & 3 of this section.