DISPOSITION OF CANCELLED CERTIFICATES; RECORDS Clause Samples
The "Disposition of Cancelled Certificates; Records" clause outlines the procedures for handling and documenting certificates that have been cancelled or voided. Typically, this clause requires that cancelled certificates—such as stock certificates or other official documents—be clearly marked as cancelled and either destroyed or retained in a secure manner, with accurate records kept of their disposition. This ensures that there is a clear audit trail and prevents the unauthorized reuse or fraudulent presentation of cancelled certificates, thereby maintaining the integrity of official records and protecting against potential misuse.
DISPOSITION OF CANCELLED CERTIFICATES; RECORDS. The Paying Agent shall retain certificates which have been cancelled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Commission for six calendar years from the date of such cancellation, and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Commission and the Board of Governors of the Federal Reserve System. Thereafter such records shall not be destroyed by the Paying Agent but will be safely stored for possible future reference. In case of any request or demand for the inspection of the register of the Trust or any other books in the possession of the Paying Agent, the Paying Agent will notify the Trustees and seek to secure instructions as to permitting or refusing such inspection. The Paying Agent reserves the right, however, to exhibit the register or other records to any person in case it is advised by its counsel that its failure to do so would (i) be unlawful, or (ii) expose it to liability, unless the Trustees shall have offered indemnification satisfactory to the Paying Agent.
DISPOSITION OF CANCELLED CERTIFICATES; RECORDS. The Paying Agent shall retain certificates which have been cancelled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission (the "Commission") for six calendar years from the date of such cancellation, and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Commission and the Board of Governors of the Federal Reserve System. In case of any request or demand for the inspection of the register of the Trust or any other books in the possession of the Paying Agent, the Paying Agent will notify the Trust and seek to secure instructions as to permitting or refusing such inspection. The Paying Agent reserves the right, however, to exhibit the register or other records to any person in case it is advised by its counsel that its failure to do so would (i) be unlawful, or (ii) expose it to liability, unless the Trust shall have offered indemnification satisfactory to the Paying Agent.
DISPOSITION OF CANCELLED CERTIFICATES; RECORDS. The Paying Agent shall retain certificates which have been cancelled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission (the "Commission") for six calendar years from the date of such cancellation, and shall make such records available during this period at any time, or from
DISPOSITION OF CANCELLED CERTIFICATES; RECORDS. The Paying Agent shall retain certificates which have been cancelled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission (the "Commission") for six calendar years from the date of such cancellation, and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Commission and the Board of Governors of the Federal Reserve System. Thereafter such records shall not be destroyed by the Paying Agent but will be safely stored for possible future reference. In case of any request or demand for the inspection of the register of the Trust or any other books in the possession of the Paying Agent, the Paying Agent will notify the Trust and seek to secure instructions as to permitting or refusing such inspection. The Paying Agent reserves the right, however, to exhibit the register or other records to any person in case it is advised by its counsel that its failure to do so would (i) be unlawful, or (ii) expose it to liability, unless the Trust shall have offered indemnification satisfactory to the Paying Agent.
DISPOSITION OF CANCELLED CERTIFICATES; RECORDS. The Paying Agent shall retain certificates which have been cancelled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission (the "Commission") for six calendar years from the date of such cancellation, and shall make such records available during this period at any time, or from