Common use of Dinner Clause in Contracts

Dinner. When travel begins before 6 p.m. and extends beyond 8 p.m. or when travel occurs during night-time hours due to special assignment NOTE: No allowance shall be made for meals when travel is confined to the city or town of official headquarters or immediate vicinity except assignments of official business outside the traveler’s regular place of employment if travel expenses are approved and such special approval is noted on the travel voucher. Rates of Per Diem and Meals shall be those prescribed by section 112.061, Florida Statutes. Per diem shall be computed at one-fourth of authorized rate for each quarter or fraction thereof. Travel over a period of 24 hours or more will be calculated on the basis of 6-hour cycles, beginning at midnight; less than 24-hour travel will be calculated on the basis of 6-hour cycles, beginning at the hour of departure from official headquarters. Hour of departure and hour of return should be shown for all travel. W hen claiming per diem, the meal allowance columns should not be used. Claims for actual lodging at the single occupancy rate plus meal allowance should include the commercial lodging expenses in the “Per Diem or Actual Lodging Expenses” column and include the appropriate meal allowances in the “Meals for Class A & B Travel” column. Claims for meal allowances involving travel that did not require the traveler to be away from his headquarters overnight should be included in the “Class C Meals” column. Vicinity travel must appear in the separate column. When travel is by common carrier and billed directly to the traveler, the amount and description should be included in the “Other Expenses” column. A copy of the ticket or invoice should be attached to this form. Justification must be provided for use of a non-contract airline (or one offering equal or lesser rates than the contract airline) or rental car (or one having lower net rates) when contract carriers are available. Additionally, just ifications must be provided for use of a rental care larger than a Class “B” car. Incidental travel expenses which may be reimbursed include (a) reasonable taxi fare; (b) ferry fares and bridge road, and tunnel tolls; (c) storage and parking fees; (d) telephone and telegraph expenses; (e) convention or conference registration fee. Additionally, a copy of the agenda and registration receipt must be attached. If meals are included in the registration fee, per diem should be reduced accordingly. Receipts should be obtained when possible. The official Department of Transportation map should be used in computing mileage claimed from point of origin to destination whenever possible. If travel is complimentary, the abbreviation “Comp” should be inserted in the “Map Mileage Claimed” column. No mileage is allowed. Any fraudulent claim for mileage, per diem, or other travel expense is subject to prosecution or misdemeanor. Contract #ELCB-10.11-01 ATTACHMENT VII Certification Cost Allocation Plan Certification by Responsible Agency Official I hereby certify, as the responsible official of the School Board of Brevard County., that the following is correct to the best of my knowledge and belief:  A Cost Allocation Plan has been developed in accordance with the requirements of OMB Circular A-87, “Cost Principles for State, Local, and Indian Tribal Governments”.  The allocation methodologies contained in this Cost Allocation Plan have been developed on the basis of a beneficial or causal relationship between the expenses incurred and the programs to which they are allocated.  Costs related to each activity are based on the current reporting month. All costs have been screened for allowability in accordance with OMB Circular A-87.  An adequate accounting and statistical system exists to support claims that will be made under the cost allocation plan.  The same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for on a consistent basis.  The information provided in support of the proposed cost allocation plan is accurate. Signature Printed Name Superintendent Title Date FY 2010-2011 67 SCALE I PARENT’S SUPPORT FOR CHILDREN’S LEARNING IN THE HOME ENVIRONMENT‌

Dinner. When travel begins before 6 p.m. and extends beyond 8 p.m. or when travel occurs during night-time hours due to special assignment NOTE: No allowance shall be made for meals when travel is confined to the city or town of official headquarters or immediate vicinity except assignments of official business outside the traveler’s regular place of employment if travel expenses are approved and such special approval is noted on the travel voucher. Rates of Per Diem and Meals shall be those prescribed by section 112.061, Florida Statutes. Per diem shall be computed at one-fourth of authorized rate for each quarter or fraction thereof. Travel over a period of 24 hours or more will be calculated on the basis of 6-hour cycles, beginning at midnight; less than 24-hour travel will be calculated on the basis of 6-hour cycles, beginning at the hour of departure from official headquarters. Hour of departure and hour of return should be shown for all travel. W hen When claiming per diem, the meal allowance columns should not be used. Claims for actual lodging at the single occupancy rate plus meal allowance should include the commercial lodging expenses in the “Per Diem or Actual Lodging Expenses” column and include the appropriate meal allowances in the “Meals for Class A & B Travel” column. Claims for meal allowances involving travel that did not require the traveler to be away from his headquarters overnight should be included in the “Class C Meals” column. Vicinity travel must appear in the separate column. When travel is by common carrier and billed directly to the traveler, the amount and description should be included in the “Other Expenses” column. A copy of the ticket or invoice should be attached to this form. Justification must be provided for use of a non-contract airline (or one offering equal or lesser rates than the contract airline) or rental car (or one having lower net rates) when contract carriers are available. Additionally, just ifications justifications must be provided for use of a rental care larger than a Class “B” car. Incidental travel expenses which may be reimbursed include (a) reasonable taxi fare; (b) ferry fares and bridge road, and tunnel tolls; (c) storage and parking fees; (d) telephone and telegraph expenses; (e) convention or conference registration fee. Additionally, a copy of the agenda and registration receipt must be attached. If meals are included in the registration fee, per diem should be reduced accordingly. Receipts should be obtained when possible. The official Department of Transportation map should be used in computing mileage claimed from point of origin to destination whenever possible. If travel is complimentary, the abbreviation “Comp” should be inserted in the “Map Mileage Claimed” column. No mileage is allowed. Any fraudulent claim for mileage, per diem, or other travel expense is subject to prosecution or misdemeanor. Contract #ELCB-10.11-01 ATTACHMENT VII Certification Cost Allocation Plan Certification by Responsible Agency Official I hereby certify, as the responsible official of the School Board of Brevard County., that the following is correct to the best of my knowledge and belief:  A Cost Allocation Plan has been developed in accordance with the requirements of OMB Circular A-872 CFR part 200 Uniform Administrative Requirements, “Cost Principles for State, LocalPrinciples, and Indian Tribal Governments”Audit requirements for Federal Awards.  The allocation methodologies contained in this Cost Allocation Plan have been developed on the basis of a beneficial or causal relationship between the expenses incurred and the programs to which they are allocated.  Costs related to each activity are based on the current reporting month. All costs have been screened for allowability in accordance with OMB Circular A-872 CFR part 200.  An adequate accounting and statistical system exists to support claims that will be made under the cost allocation plan.  The same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for on a consistent basis.  The information provided in support of the proposed cost allocation plan is accurate. Signature Printed Name Superintendent Title Date FY 2010-2011 67 SCALE I PARENT’S SUPPORT FOR CHILDREN’S LEARNING IN THE HOME ENVIRONMENT‌Agency Identification and Information

Dinner. When travel begins before 6 p.m. and extends beyond 8 p.m. or when travel occurs during night-time hours due to special assignment NOTE: No allowance shall be made for meals when travel is confined to the city or town of official headquarters or immediate vicinity except assignments of official business outside the traveler’s regular place of employment if travel expenses are approved and such special approval is noted on the travel voucher. Rates of Per Diem and Meals shall be those prescribed by section 112.061, Florida Statutes. Per diem shall be computed at one-fourth of authorized rate for each quarter or fraction thereof. Travel over a period of 24 hours or more will be calculated on the basis of 6-hour cycles, beginning at midnight; less than 24-hour travel will be calculated on the basis of 6-hour cycles, beginning at the hour of departure from official headquarters. Hour of departure and hour of return should be shown for all travel. W hen When claiming per diem, the meal allowance columns should not be used. Claims for actual lodging at the single occupancy rate plus meal allowance should include the commercial lodging expenses in the “Per Diem or Actual Lodging Expenses” column and include the appropriate meal allowances in the “Meals for Class A & B Travel” column. Claims for meal allowances involving travel that did not require the traveler to be away from his headquarters overnight should be included in the “Class C Meals” column. Vicinity travel must appear in the separate column. When travel is by common carrier and billed directly to the traveler, the amount and description should be included in the “Other Expenses” column. A copy of the ticket or invoice should be attached to this form. Justification must be provided for use of a non-contract airline (or one offering equal or lesser rates than the contract airline) or rental car (or one having lower net rates) when contract carriers are available. Additionally, just ifications justifications must be provided for use of a rental care larger than a Class “B” car. Incidental travel expenses which may be reimbursed include (a) reasonable taxi fare; (b) ferry fares and bridge road, and tunnel tolls; (c) storage and parking fees; (d) telephone and telegraph expenses; (e) convention or conference registration fee. Additionally, a copy of the agenda and registration receipt must be attached. If meals are included in the registration fee, per diem should be reduced accordingly. Receipts should be obtained when possible. The official Department of Transportation map should be used in computing mileage claimed from point of origin to destination whenever possible. If travel is complimentary, the abbreviation “Comp” should be inserted in the “Map Mileage Claimed” column. No mileage is allowed. Any fraudulent claim for mileage, per diem, or other travel expense is subject to prosecution or misdemeanor. Contract #ELCB-10.11-01 ATTACHMENT VII Certification Cost Allocation Plan Certification by Responsible Agency Official I hereby certify, as the responsible official of the School Board of Brevard County., that the following is correct to the best of my knowledge and belief:  • A Cost Allocation Plan has been developed in accordance with the requirements of OMB Circular A-872 CFR part 200 Uniform Administrative Requirements, “Cost Principles for State, LocalPrinciples, and Indian Tribal Governments”Audit requirements for Federal Awards.  • The allocation methodologies contained in this Cost Allocation Plan have been developed on the basis of a beneficial or causal relationship between the expenses incurred and the programs to which they are allocated.  • Costs related to each activity are based on the current reporting month. All costs have been screened for allowability in accordance with OMB Circular A-872 CFR part 200.  • An adequate accounting and statistical system exists to support claims that will be made under the cost allocation plan.  • The same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for on a consistent basis.  • The information provided in support of the proposed cost allocation plan is accurate. Signature Printed Name Superintendent Title Date FY 2010-2011 67 SCALE I PARENT’S SUPPORT FOR CHILDREN’S LEARNING IN THE HOME ENVIRONMENT‌Agency Identification and Information

Dinner. When travel begins before 6 p.m. and extends beyond 8 p.m. or when travel occurs during night-time hours due to special assignment NOTE: No allowance shall be made for meals when travel is confined to the city or town of official headquarters or immediate vicinity except assignments of official business outside the traveler’s regular place of employment if travel expenses are approved and such special approval is noted on the travel voucher. Rates of Per Diem and Meals shall be those prescribed by section 112.061, Florida Statutes. Per diem shall be computed at one-fourth of authorized rate for each quarter or fraction thereof. Travel over a period of 24 hours or more will be calculated on the basis of 6-hour cycles, beginning at midnight; less than 24-hour travel will be calculated on the basis of 6-hour cycles, beginning at the hour of departure from official headquarters. Hour of departure and hour of return should be shown for all travel. W hen When claiming per diem, the meal allowance columns should not be used. Claims for actual lodging at the single occupancy rate plus meal allowance should include the commercial lodging expenses in the “Per Diem or Actual Lodging Expenses” column and include the appropriate meal allowances in the “Meals for Class A & B Travel” column. Claims for meal allowances involving travel that did not require the traveler to be away from his headquarters overnight should be included in the “Class C Meals” column. Vicinity travel must appear in the separate column. When travel is by common carrier and billed directly to the traveler, the amount and description should be included in the “Other Expenses” column. A copy of the ticket or invoice should be attached to this form. Justification must be provided for use of a non-contract airline (or one offering equal or lesser rates than the contract airline) or rental car (or one having lower net rates) when contract carriers are available. Additionally, just ifications justifications must be provided for use of a rental care larger than a Class “B” car. Incidental travel expenses which may be reimbursed include (a) reasonable taxi fare; (b) ferry fares and bridge road, and tunnel tolls; (c) storage and parking fees; (d) telephone and telegraph expenses; (e) convention or conference registration fee. Additionally, a copy of the agenda and registration receipt must be attached. If meals are included in the registration fee, per diem should be reduced accordingly. Receipts should be obtained when possible. The official Department of Transportation map should be used in computing mileage claimed from point of origin to destination whenever possible. If travel is complimentary, the abbreviation “Comp” should be inserted in the “Map Mileage Claimed” column. No mileage is allowed. Any fraudulent claim for mileage, per diem, or other travel expense is subject to prosecution or misdemeanor. Contract #ELCB-10.11-01 ATTACHMENT VII Certification Cost Allocation Plan Certification by Responsible Agency Official I hereby certify, as the responsible official of the School Board of Brevard County., that the following is correct to the best of my knowledge and belief:  • A Cost Allocation Plan has been developed in accordance with the requirements of OMB Circular A-872 CFR part 200 Uniform Administrative Requirements, “Cost Principles for State, LocalPrinciples, and Indian Tribal Governments”Audit requirements for Federal Awards.  • The allocation methodologies contained in this Cost Allocation Plan have been developed on the basis of a beneficial or causal relationship between the expenses incurred and the programs to which they are allocated.  • Costs related to each activity are based on the current reporting month. All costs have been screened for allowability in accordance with OMB Circular A-872 CFR part 200.  • An adequate accounting and statistical system exists to support claims that will be made under the cost allocation plan.  • The same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for on a consistent basis.  • The information provided in support of the proposed cost allocation plan is accurate. Signature Printed Name Superintendent Title Date FY 2010-2011 67 SCALE Agency Identification and Information Agency Name: Address: FEIN: Phone: Fax: Email: Mailing Address: Person Completing this Document: I PARENT’S SUPPORT FOR CHILDREN’S LEARNING IN THE HOME ENVIRONMENT‌hereby attest that all information provided in this document is accurate and complete to the best of my be lief a nd know ledge, a nd on ce approved, e nsure t hat all s ervices w ill be conducted i n accordance with the approved document. I also ensure that the local services will be in compliance with all applicable Florida Statutes and Regulations, Florida Administrative Codes, Federal Statutes and Regulations, and any other requirements as stipulated by the Office of Early Learning and the Early Learning Coalition of Brevard County Inc. Signed: Printed Name: Title: Date: Compliance Does the agency comply with requirements for compliance and reporting for internal and controls pertaining to requirements in 2 CFR Part 200? These requirements include the Reporting following: for Internal

Dinner. When travel begins before 6 p.m. and extends beyond 8 p.m. or when travel occurs during night-time hours due to special assignment NOTE: No allowance shall be made for meals when travel is confined to the city or town of official headquarters or immediate vicinity except assignments of official business outside the traveler’s regular place of employment if travel expenses are approved and such special approval is noted on the travel voucher. Rates of Per Diem and Meals shall be those prescribed by section 112.061, Florida Statutes. Per diem shall be computed at one-fourth of authorized rate for each quarter or fraction thereof. Travel over a period of 24 hours or more will be calculated on the basis of 6-hour cycles, beginning at midnight; less than 24-hour travel will be calculated on the basis of 6-hour cycles, beginning at the hour of departure from official headquarters. Hour of departure and hour of return should be shown for all travel. W hen When claiming per diem, the meal allowance columns should not be used. Claims for actual lodging at the single occupancy rate plus meal allowance should include the commercial lodging expenses in the “Per Diem or Actual Lodging Expenses” column and include the appropriate meal allowances in the “Meals for Class A & B Travel” column. Claims for meal allowances involving travel that did not require the traveler to be away from his headquarters overnight should be included in the “Class C Meals” column. Vicinity travel must appear in the separate column. When travel is by common carrier and billed directly to the traveler, the amount and description should be included in the “Other Expenses” column. A copy of the ticket or invoice should be attached to this form. Justification must be provided for use of a non-contract airline (or one offering equal or lesser rates than the contract airline) or rental car (or one having lower net rates) when contract carriers are available. Additionally, just ifications justifications must be provided for use of a rental care larger than a Class “B” car. Incidental travel expenses which may be reimbursed include (a) reasonable taxi fare; (b) ferry fares and bridge road, and tunnel tolls; (c) storage and parking fees; (d) telephone and telegraph expenses; (e) convention or conference registration fee. Additionally, a copy of the agenda and registration receipt must be attached. If meals are included in the registration fee, per diem should be reduced accordingly. Receipts should be obtained when possible. The official Department of Transportation map should be used in computing mileage claimed from point of origin to destination whenever possible. If travel is complimentary, the abbreviation “Comp” should be inserted in the “Map Mileage Claimed” column. No mileage is allowed. Any fraudulent claim for mileage, per diem, or other travel expense is subject to prosecution or misdemeanor. Contract #ELCB-10.11-01 ATTACHMENT VII Certification Cost Allocation Plan Certification by Responsible Agency Official I hereby certify, as the responsible official of the School Board of Brevard County., that the following is correct to the best of my knowledge and belief:  A Cost Allocation Plan has been developed in accordance with the requirements of OMB Circular A-87, “Cost Principles for State, Local, and Indian Tribal Governments”.  The allocation methodologies contained in this Cost Allocation Plan have been developed on the basis of a beneficial or causal relationship between the expenses incurred and the programs to which they are allocated.  Costs related to each activity are based on the current reporting month. All costs have been screened for allowability in accordance with OMB Circular A-87.  An adequate accounting and statistical system exists to support claims that will be made under the cost allocation plan.  The same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for on a consistent basis.  The information provided in support of the proposed cost allocation plan is accurate. Signature Printed Name Superintendent Title Date FY 2010-2011 67 SCALE I PARENT’S SUPPORT FOR CHILDREN’S LEARNING IN THE HOME ENVIRONMENT‌Agency Identification and Information