DESPATCH DOCUMENTS Clause Samples
The "Despatch Documents" clause defines the requirements and procedures for providing shipping or transport documents related to the delivery of goods. Typically, this clause specifies which documents must be furnished—such as bills of lading, packing lists, or certificates of origin—and outlines the timing and method for their submission to the buyer or relevant parties. By clearly setting out these obligations, the clause ensures that all necessary paperwork is available to facilitate customs clearance, payment, and receipt of goods, thereby reducing the risk of delays or disputes in the shipping process.
DESPATCH DOCUMENTS a) While accepting the consignments for transportation, the transporter shall ensure to collect all the necessary documents from the consignor viz.
i. Dispatch Advice Note/Challan,
ii. Excise Invoice (Pink/ Duplicate) indicating PO reference,
iii. Driver /Lorry/Destination Copy of LR along with ‘freight bill copy’, iv. Consignee Copy of LR for door delivery, v. Road Permit/Waybills etc. wherever applicable, vi. SMIV/PMIV/Excise Gate Pass, wherever applicable.
DESPATCH DOCUMENTS. 40.1) While accepting the consignments for transportation, the transporter shall ensure to collect all the necessary documents from the consignor viz.
i. Despatch Advice Note/Challan,
ii. Tax Invoice (Pink/ Duplicate) indicating Purchase/Work Order reference.
iii. Driver /Lorry/Destination Copy of LR along with ‘freight bill copy’, iv. Consignee Copy of LR for door delivery, v. Road Permit/Waybills etc. wherever applicable,
DESPATCH DOCUMENTS a) While accepting the consignments for transportation, the transporter shall ensure to collect all the necessary documents from the consignor viz.
i. Dispatch Advice Note/Challan,
ii. Invoice (Original/ Duplicate) indicating PO reference,
iii. Driver /Lorry/Destination Copy of LR along with ‘freight bill copy’,
iv. Consignee Copy of LR for door delivery,
v. E-Waybills etc. wherever applicable,
vi. SMIV/PMIV/ Gate Pass, wherever applicable.
vii. Transport Memo, wherever applicable.
b) The transporter shall be responsible for delivering the connected documents particularly original excise gate pass/invoice, counter-foil of Road Permit etc. to the consignee and obtaining acknowledgement of the same.
c) E-way bill compliance is to be ensured specially w.r.t. transit time. If E-way bill lapses en- route or in case of trans-shipment, amendment to e-way bill will be done by transporter as per the guidelines of e-way bill system.
d) In case the transporter fails to deliver original Gate Pass (duplicate for transporter to claim GST) and any other documents to CDC and counter-foil of the waybill to Consignee, responsibility for loss shall be entirely on transporter.
e) All documents related with transportation, required to be shown at various check posts are collected by the transporter so that the consignments are not detained/delayed en-route on this account. Detention / delays on this account will be the transporter’s responsibility.
f) Submission of Receipted Challans within 20 days from the date of delivery failing which penalty @ Rs 100/- per day. Subject to maximum Rs. 500/GR.
DESPATCH DOCUMENTS. Complete set of despatch documents (original + 1 photocopy set) as per Purchase Order shall be forwarded to Purchase Executive/BHEL directly. Despatch documents shall include the following: Invoice (01 original + 01 copy with original sign & seal), Packing List, Delivery Challan, NIL Short-Shipment Certificate, POD (Proof of Delivery) on L/R & Original Money receipt from transporter (wherever applicable i.e., when destination is a location other than Delhi NCR). One set of Invoice, Packing List and L/R shall be e-mailed immediately to BHEL-EDN after every despatch. Note: One SD/CPG Bank Guarantee is to be submitted within 28 days of receipt of Letter Of Award (LOA) of RC for the value equalling 10% of the total contract value.
DESPATCH DOCUMENTS. Complete set of despatch documents (original + 1 photocopy set) as per Purchase Order shall be forwarded to Purchase Executive/ BHEL directly. Depending upon the project/ customer demands, despatch documents may include one or more documents from the following: Invoice (01 original and 01 copy with original sign & seal), Lorry Receipt (L/R), Packing List, Air Way Bill (AWB)/Bill Of Lading (BOL), Copy of High Sea Sales (HSS) agreement, Country of origin certificate, NIL Short Shipment Certificate, Original Performance Bank Guarantee (directly from issuing bank to BHEL), insurance intimation letter, POD (Proof of Delivery) on L/R. The precise list of despatch documents needed for the project will be specified in the Purchase Order. One set of Invoice, Packing List and L/R or AWB shall be e-mailed immediately to BHEL-EDN after despatch.