DBB Clause Samples

DBB. The CMA shall assist APS and the A/E with pre-qualification of GC’s, if pre-qualification is a requirement, . The pre-qualification process shall include assisting with the Request for Qualifications (RFQ) solicitation, review of qualifications, and short listing of approved GCs. The CMA shall also assist APS and the A/E with Invitation to Bid (ITB) solicitation, site visits, pre-Bid conference, solicitation addenda, evaluation of bids from pre-qualified GCs, review of proposed subcontractors, and any negotiation with the apparent low bidder that may be required. The CMA shall also participate in outreach to the contracting community to help ensure adequate bid coverage. ▪ CMR: The CMA shall assist with reviewing bid packages and with ensuring bid package coverage. The CMA shall be a full participant in the qualification, evaluation, and selection of trade package Subcontractors. The CMA shall also assist with evaluation and provide recommendations regarding the GMP from the CMR. The CMR shall provide the services described here including, but not limited to, the following. The CMA shall assist as noted:

DBB. The CMA shall work with APS and the A/E to establish the limits of construction, routes for deliveries, staging areas, parking areas for construction personnel and/or staff, working hours, pedestrian/vehicular access and egress, erosion and sediment controls, stormwater management, tree protection/preservation, and any other items that affect the areas adjacent to the Project site so as to limit the impact of construction activities to adjacent areas or operations while minimizing Project costs given the Site constraints, including all conditions of the Use Permit. The CMA shall also review the above items as they relate to each phase of the project to verify that all elements are accounted for during each phase of the project.

DBB. The CMA shall prepare a complete Cost Study at the end of each phase of the design; this includes the concept, schematic, design development, 65% Construction Documents, and 95% Construction Document phases. The CMA’s cost estimate shall be used to determine whether the A/E has met their contractual obligation to design the Project within the budget. During development of the Cost Study, the CMA shall work closely with the A/E to understand the various aspects of the design and components of the Project. Format to be provided by APS. Cost Studies shall include the following:

DBB. An onsite CMA team member shall hold and maintain for the duration of the Project the Virginia Department of Environmental Quality (VDEQ) Erosion and Sediment Control (E&SC) and Storm Water Management (SWM) inspector certification. Per the certification, this member shall monitor proper record keeping of the Stormwater Pollution Prevention Plan (SWPPP) by the GC, participate in the GC’s self- inspections of the Site at least every four (4) days, and monitor compliance with APS’ Municipal Separate Storm Sewer System (MS4) Permit as it relates to Site storm water runoff control and proper E&SC. The GC shall provide on-Site personnel certified for and designated as the Registered Land Disturber (RLD). The GC shall be responsible for SWPPP submission and compliance, and the regular site inspections required, as well as installation and maintenance of all erosion and sediment controls. ▪ CMR: The GC shall hold and maintain for the duration of the Project the Virginia Department of Environmental Quality (VDEQ) Erosion and Sediment Control (E&SC) and Storm Water Management (SWM) inspector certification. Per the certification, this member shall ensure proper record keeping of the Stormwater Pollution Prevention Plan (SWPPP) by the GC, conduct self-inspections of the Site at least every four (4) days, and ensure compliance with APS’ Municipal Separate Storm Sewer System (MS4) Permit as it relates to Site storm water runoff control and proper E&SC. The CMR shall also provide on- Site personnel certified for and designated as the Registered Land Disturber (RLD). The CMA shall generally monitor SWPPP and MS4 compliance.

DBB. The CMA shall, after a complete review of the Project program and understanding of the intent of APS and the A/E, provide VE services as described below and offer cost savings suggestions and best value recommendations to APS. All recommendations must be fully reviewed with APS and approved prior to implementation. APS views VE as an ongoing process. The CMA is expected, therefore, to be pro-active and participate on an ongoing basis relative to VE ideas. VE efforts shall result in a design that is most effective in first costs as well as long term operational costs relative to issues of energy use and facility maintainability. VE studies shall include life cycle cost analysis as may be required to achieve an appropriate balance between costs, aesthetics, and function. VE efforts shall also take into consideration applicable constructability issues. The CMA shall notify, in writing, APS upon observing any features in the design that appear to be ambiguous, confusing, conflicting, or erroneous. All VE studies must be provided on a timely basis within the design schedule. VE studies shall be continuous as the design is being developed. The CMA shall maintain a VE log inclusive of VE item description, cost, and Project Team’s recommendation (accepted, pending, rejected). There shall be a major VE study at the Design Development (DD) submission (utilizing the DD documents) which shall include, but not be limited to, the items noted below, conducted and/or provided by the CMA. Although the major VE session is expected at DD, it is not intended to be the only VE discussion; rather it is anticipated that most of the potential VE savings be identified prior to the DD documents:

DBB. The CMA shall provide, at APS’s request, forecasts on anticipated ▇▇▇▇▇▇▇▇ for the Project. Such forecasts are for planning purposes only and shall not in any way dictate the actual ▇▇▇▇▇▇▇▇ or payments made during construction. ▪ CMR: The GC shall provide forecasts on anticipated ▇▇▇▇▇▇▇▇ for the Project. The CMA shall review against the Project Schedule and provide recommendations.

DBB. Unless changed by the legislature, the "financial and business year" of the Minuteman Regional Vocational Technical School District will commence on July 1st (first) and end on June 30 (thirtieth).