Common use of Data Use Agreements Clause in Contracts

Data Use Agreements. The Consortium Member shall document and implement procedures to ensure that all data collected and processed as part of the ADC will be protected from unlawful disclosure and that the data will only be used for statistical purposes. The Consortium Member shall make all staff working with PII aware of the importance and requirements for maintaining confidentiality. A duly authorized representative of the Consortium Member’s organization with legal authority to bind the organization must sign the NCSES Organization Data Use Agreement annually. All Consortium Members (including any subcontractors) working on the data also must sign the NCSES Individual Data Use Agreement each year, acknowledging their responsibilities to protect the data. In addition, the Consortium Member staff using NCSES Data are also required to take annual NCSES-mandated training on computer security awareness, data confidentiality, CIPSEA, and any other training mandated by NSF/NCSES. This training will be made available via the Internet or other media as approved by the NCSES Chief Statistician and the NCSES Confidentiality Officer. The signed Data Use Agreement forms, certificates of completion for the confidentiality training, and the list of all signees shall be delivered to NCSES within one month of modification of the other arrangement, and annually thereafter. Before the Consortium Member receives access to any of the data files, these steps must be completed: 1) the CPDSP must be approved by NCSES, 2) the signed NCSES Data Use Agreements for Organizations and all individuals on the project must be received by the COR, and 3) staff must complete confidentiality training.