Contractor Selection Process, Large Purchases Clause Samples

Contractor Selection Process, Large Purchases. From time to time, Authorized Purchasers (or Purchasing Entities), who are State Agencies, may purchase Products or Services from Contractor or other contractors and shall use one of the following three selection processes for all purchases over $10,000: 5.1.1 Brand Name Justification - A documented brand name justification in compliance with applicable statute and rule. OR 5.1.2 Best Value Analysis - Authorized Purchaser may request and conduct a comparison of the offers based upon a best value analysis. Authorized Purchaser shall: Contact at least 3 different Contractors holding Addenda via phone, e-mail or facsimile and request a quote for the anticipated Products and Services. Quoted rates must not exceed the most competitive rates and discounts set forth in the Addendum. However, a Contractor may agree to extend specialized, discounted pricing based on the requirements by providing a specific quote to the Authorized Purchaser.  Determine which Contractor provides the best value for Authorized Purchaser based on Authorized Purchaser’s application of some or all of the following factors: Applicable discounts and incremental pricing options; Contractor’s service areas; Contractor’s past performance record through reference checks; Price comparison of the current market value of Product and services similar; Market conditions and competition levels; General economic conditions.  Document its procurement files describing the process, considerations, findings, and decisions used for determining the Contractor selected through the Best Value Analysis.