Contract Access Fee. The Contract Access Fee (CAF) is a required GSA fee that is currently fixed at ¾ of one percent (i.e., 0.0075). This fee shall never to be treated as a negotiable element between the contractor and ordering agency. CAF shall be applied to the total price for contractor performance as billed to the Government. The total CAF collected per Order will be capped at a set amount to be determined by the Alliant GWAC Program Office. For more information on this cap, please see the Alliant website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/alliant). Currently, the CAF thresholds are set according to the following table: Issued by Direct Order Client Order Amount $20M/per year CAF Threshold $150,000/per year GSA Assisted Acquisition $13.3M/per year $100,000/per year Direct Order Client $10M/per half year $ 75,000/per half year GSA Assisted Acquisition $6.65M/per half year $ 50,000/per half year For task orders expected to reach or exceed the CAF thresholds that do not have a dedicated CLIN set aside for CAF, the contractor should communicate with the Ordering Contracting Officer to ensure there is no overpayment of CAF from the ordering agency to the contractor. CAF Thresholds are based on an order year: An order year is one single year beginning on the date of task order execution. This term is used to distinguish the beginning and end of a task order year from a calendar year or a fiscal year. An order year is a 365 day period beginning on the date of task order execution. If an order has a multi-year order of 3 years, there will be three task order years with CAF due for each task order year period. A contract term of less than one year, basic period or option period, will have the CAF CAP adjusted proportionately based on the shorter timeframe of the term. For example, if the base period has a six-month term, rather than a one-year term, the CAF CAP would be adjusted down proportionately to 50 percent (6/12 months) of the annual CAP. The Contractor shall estimate CAF in their proposals to the ordering agency for all Orders, regardless of contract- type. It is preferable to the government that an agency’s OCO fund CAF as a separate Contract Line Item Number (CLIN), especially for Cost-type contracts. It is acceptable, although not always preferable, for the ordering agency to fund CAF as embedded costs in the CLINS. For example, on Labor Hour CLINS, OCOs may require a contractor to include CAF in their fully-burdened Loaded Hourly Labor Rate. If the ordering agency chooses this option of embedding the CAF in the CLINS, versus a separate CAF CLIN, the OCO must clearly state those required terms in the Task Order Request (TOR), RFP, or RFQ document. The Contractor remits the CAF to GSA in accordance with Section G.9.5
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Contract Access Fee. The Contract Access Fee (CAF) is a required GSA fee that is currently fixed at ¾ of one percent (i.e., 0.0075). This fee shall never to be treated as a negotiable element between the contractor and ordering agency. CAF shall be applied to the total price for contractor performance as billed to the Government. The total CAF collected per Order will be capped at a set amount to be determined by the Alliant GWAC Program Office. For more information on this cap, please see the Alliant website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/alliant). Currently, the CAF thresholds are set according to the following table: Issued by Order Amount CAF Threshold Direct Order Client Order Amount $20M/per year CAF Threshold $150,000/per year GSA Assisted Acquisition $13.3M/per year $100,000/per year Direct Order Client $10M/per half year $ 75,000/per half year GSA Assisted Acquisition $6.65M/per half year $ 50,000/per half year For task orders expected to reach or exceed the CAF thresholds that do not have a dedicated CLIN set aside for CAF, the contractor should communicate with the Ordering Contracting Officer to ensure there is no overpayment of CAF from the ordering agency to the contractor. CAF Thresholds are based on an order year: An order year is one single year beginning on the date of task order execution. This term is used to distinguish the beginning and end of a task order year from a calendar year or a fiscal year. An order year is a 365 day period beginning on the date of task order execution. If an order has a multi-year order of 3 years, there will be three task order years with CAF due for each task order year period. A contract term of less than one year, basic period or option period, will have the CAF CAP adjusted proportionately based on the shorter timeframe of the term. For example, if the base period has a six-month term, rather than a one-year term, the CAF CAP would be adjusted down proportionately to 50 percent (6/12 months) of the annual CAP. The Contractor shall estimate CAF in their proposals to the ordering agency for all Orders, regardless of contract- type. It is preferable to the government that an agency’s OCO fund CAF as a separate Contract Line Item Number (CLIN), especially for Cost-type contracts. It is acceptable, although not always preferable, for the ordering agency to fund CAF as embedded costs in the CLINS. For example, on Labor Hour CLINS, OCOs may require a contractor to include CAF in their fully-burdened Loaded Hourly Labor Rate. If the ordering agency chooses this option of embedding the CAF in the CLINS, versus a separate CAF CLIN, the OCO must clearly state those required terms in the Task Order Request (TOR), RFP, or RFQ document. The Contractor remits the CAF to GSA in accordance with Section G.9.5
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