Competitive Procurement Process Clause Samples
The competitive procurement process clause establishes the requirement for goods or services to be acquired through a transparent and competitive bidding process. This typically involves soliciting bids or proposals from multiple qualified vendors, evaluating submissions based on predefined criteria, and selecting the most suitable offer. By mandating competition, the clause helps ensure fairness, promotes cost-effectiveness, and reduces the risk of favoritism or conflicts of interest in procurement decisions.
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Competitive Procurement Process. (a) Subject to Section 4.2(b), if the Recipient intends to retain a provider of goods or services having an aggregate value equal to or greater than $15,000.00 (exclusive of HST) in order to carry out the Deliverables, the Recipient must procure the goods or services through a procurement process (the “Competitive Procurement Process”) that is in compliance with any applicable procurement policy of the Recipient and at a minimum complies with the following requirements:
(i) the request for proposals contains a clear description and specifications of the deliverables and does not contain any features that would unduly reduce or restrict competition;
(ii) purchases, commitments, projects or deliverables have not been fragmented, subdivided or split for the purpose, in whole or in part, of being valued below $15,000.00 (exclusive of HST) to avoid a competitive procurement process;
(iii) the bidders are at Arm’s Length to the Recipient, or Joint Recipients, and to each other;
(iv) there has been no price fixing or other collusion between any of the bidders or between any bidder and the Recipient;
(v) at least two bidders have participated, unless an exception to this requirement has been granted by the IESO;
(vi) all bidders have appropriate skills, qualifications and experience in respect of the goods or services to be provided;
(vii) bids have been submitted in writing and are confidential;
(viii) the winning bid has been chosen in accordance with transparent criteria reflecting price or quality;
(ix) adequate written records have been made and kept regarding the process;
(x) the process has been procedurally fair; and
(xi) the Recipient has not been subject to any actual or potential conflict of interest.
(b) Where the provider of goods or services has been providing such services to the Recipient prior to January 1, 2016, or the value of the services is less than $15,000.00 (exclusive of HST), the requirement of a Competitive Procurement Process will not apply to the engagement or retention of such External Resource.
Competitive Procurement Process. The Municipality shall acquire and manage its equipment, services and supplies, including any construction component, required for any Project in which Funds are directed through a transparent, competitive process that ensures the best value for any Funds expended. Without limiting the generality of the foregoing, the Municipality shall follow its procurement policies as required under the Municipal Act, 2001 (Ontario).
Competitive Procurement Process. The Recipient shall acquire and manage its equipment, services and supplies, including any construction component, required for any Project in which Funds are directed through a transparent and fair process that promotes the best value for the Funds expended. Without limiting the generality of the foregoing, where the Recipient is a municipal entity to which the ▇▇▇▇▇▇▇▇▇ ▇▇▇, ▇▇▇▇ (Ontario) is applicable, the Recipient shall follow its procurement policies as required under the ▇▇▇▇▇▇▇▇▇ ▇▇▇, ▇▇▇▇ (Ontario). Where the Recipient is a Local Services Board or any other entity not covered by the ▇▇▇▇▇▇▇▇▇ ▇▇▇, ▇▇▇▇ (Ontario), the Recipient shall ensure that for equipment, services and supplies, the estimated costs of which exceed twenty-five thousand dollars ($25,000.00), the Recipient obtains at least three (3) written quotes unless Ontario gives prior written approval. The requirement for a competitive process under this section 10.2 of the Agreement may be waived with prior written approval by Ontario, if:
(a) The equipment, services or supplies the Recipient is purchasing is specialized and is not readily available; or
(b) The Recipient has researched the market for a similar purchase within the last two
Competitive Procurement Process. The Recipient shall acquire and manage its equipment, services and supplies, including any construction component, required for any Project in which Funds are directed through a transparent and fair process that promotes the best value for the Funds expended. Without limiting the generality of the foregoing, where the Recipient is a municipal entity to which the Municipal Act, 2001, S.O. 2001, c. 25 (Ontario) is applicable, the Recipient shall follow its procurement policies as required under the Municipal Act, 2001, S.O. 2001, c. 25 (Ontario). Where the Recipient is a Local Services Board or any other entity not covered by the Municipal Act, 2001, S.O. 2001, c. 25 (Ontario), the Recipient shall ensure that for equipment, services and supplies, the estimated costs of which exceed twenty-five thousand dollars ($25,000.00), the Recipient obtains at least three
Competitive Procurement Process. The Recipient shall acquire and manage its equipment, services and supplies, including any construction component, required for any Project in which Funds are directed through a transparent, competitive process that ensures the best value for any Funds expended. Without limiting the generality of the foregoing, where the Recipient is a municipal entity to which the Municipal Act, 2001 (Ontario) is applicable, the Recipient shall follow its procurement policies as required under the Municipal Act, 2001 (Ontario). Where the Recipient is a Local Services Board or any other entity not covered by the Municipal Act, 2001 (Ontario), the Recipient shall ensure that for equipment, services and supplies, the estimated costs of which exceed twenty-five thousand dollars ($25,000.00), the Recipient obtains at least three (3) written quotes unless Ontario gives prior written approval. The requirement for a competitive process under this section 10.2 of the Agreement may be waived with prior written approval by Ontario, if:
(a) The equipment, services or supplies the Recipient is purchasing is specialized and is not readily available; or
(b) The Recipient has researched the market for a similar purchase within the last two (2) years and knows prevailing market costs for the equipment, services or supplies purchased.
Competitive Procurement Process. The Grantee agrees that all procurement of goods and services for the Project shall be conducted in a manner that provides maximum open and free competition and consideration of minority and women-owned business enterprises. When a procurement for the Project exceeds $50,000, the Grantee must seek and obtain at least three (3) competitive bids or quotes. This applies to any procurement greater than $50,000 that is part of this Project, whether financed through National Trust funds or through the matching funds that make up the rest of the Project's approved budget. The Grantee must also maintain adequate procedures to ensure that the procurement of goods and services, including consultant and contractor services, does not present a conflict of interest.
Competitive Procurement Process. For any of tasks that require purchase of equipment or services the RECIPIENT will:
Competitive Procurement Process. You agree that all procurement of goods and services shall be conducted in a manner that provides maximum open and free competition. When procurement exceeds $10,000, you must seek at least three (3) competitive bids or quotes. (This applies to any procurement greater than $10,000 that is part of this grant-assisted project, whether financed through Deadwood funds or through the matching funds that make up the rest of the project's approved budget.) Although it is not always necessary to select the lowest bid, an explanation for the selection must be documented, which should be retained in your files and made available to Deadwood upon request. You should also maintain procedures to ensure that procurement of goods and services, including consultant services, do not present a conflict of interest. This requirement may be waived under special circumstances with a written request and approval by the Deadwood Historic Preservation Commission.
Competitive Procurement Process