Common use of Communications Strategy Clause in Contracts

Communications Strategy. The Vendor’s Communications Strategy is to provide full transparency into every facet of the project and make visible to the County’s Project Manager the status of each activity, task, issue, and risk within the project plan. Vendor will provide a detailed communication plan during project startup as part of the Project Management Plan (PMP). Vendor’s Project Manager will work with the County’s Project Manager to finalize this plan and make sure that it is executed throughout the project. To meet the specific communication needs of other County personnel and stakeholders, Vendor’s Project Manager will work with the County’s Project Manager to define requirements. Project communication includes structured status reports and communications that provide meaningful reports on project metrics that clearly indicate the progress of the project as well as less formal communications among the project management team. The key benefits of this approach are to make sure that the needs are understood and that expectations are met as well as to proactively identify and mitigate risks and project issues that develop before they impact the project. The basic elements of Vendor’s communications plan is outlined in the remainder of this section. In addition to status reports, team status meetings will be held periodically, and the Vendor’s Project Manager will update the team on the project’s progress (plan versus actual), discuss status on outstanding issues, identify project risks, and discuss any administrative issues (for example, time reporting). In addition, this meeting will provide a forum in which actively involved team members can discuss technical or functional project issues and determine appropriate resolution actions.