Common use of Budget Modification Clause in Contracts

Budget Modification. After submission of the initial program plans and budgets, Co-Grantees may make changes to their budgets during implementation as long as those changes are consistent with their program work plan and are aligned with the goals and objectives of the grant. Because changes in budget line items by co-grantees have a direct impact on the line items of the entire grant budget, co-grantees should consult with the DBS Project Director and report any local budget changes at the quarterly finance team meetings. Multi-college districts have the prerogative to reallocate funds between their colleges, but should consult with the DBS Project Director to assess the impact on the overall grant workplan, deliverables, and whether the change would require submission of a program modification with the Department of Labor. Contra Costa CCD will present budget reports at each quarterly Governance Committee meeting. Additionally, Contra Costa CCD will present an annual summary of budget expenditures to the Governance Committee, identifying any major deviations in spending, and recommendations for budget adjustments. Incorporating guidance from the Governance Committee, Contra Costa CCD will file budget modifications with the Department of Labor. As the lead agency for DBS, Contra Costa CCD is solely responsible for filing budget modifications with DOL, however all budget modifications will be shared with the Governance Committee prior to submission and will be based on financial data provided by the co-grantees and reviewed by the Finance Committee to verify their accuracy prior to submission.