Common use of Billing Format Clause in Contracts

Billing Format. A separate bill for each order shall be submitted and shall contain, at a minimum, the following information: 1. Contractor name and address 2. Contractor representative 3. Contract number 4. Order number(s) 5. Accounting Control Transaction (ACT) number (assigned by the OCO on the order) 6. Period of performance (month services performed for work request orders, month deliverable completed for fixed price orders) 7. Bill number 8. Customer’s name and address 9. For Fixed Price Orders, products delivered and accepted, listed by deliverable number; for Time and Materials orders, labor charges accepted during the period of performance 10. Travel and per diem charges 11. Total billed amount 12. Prompt payment discount offered (if applicable) Payment to the contractor will not be made for temporary work stoppages due to circumstances beyond the control of the customer agency such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which contractor personnel are performing. Such occurrences may, however, be justification for excusable delays. The management services of the contractor, including the services of the Program Manager, shall be indirect charges unless the customer requires specified management support (e.g., a site manager) in the task order, in which case the salary of said manager may be billed as a direct charge. Otherwise, the compensation of Connection II managers for performing management services shall be indirect charges. The Program Manager’s compensation shall be included in the contractor overhead portion of the fully burdened hourly rate for each item. Overtime payments are unallowable except when authorized by the order. The government will not authorize overtime to compensate for shortcomings in contractor performance. The government reserves the right to request that some of the work required by contractor personnel be performed during other than the Normal Business Day (7 AM to 7 PM, Monday through Friday). When the government requests performance other than day-shift hours, the contractor personnel may be compensated for shift differential. Shift differential shall be determined by the OCO on a case by case basis using documented local statute and/or local labor union agreements and will only be allowed when included in the order.

Billing Format. A separate bill for each order shall be submitted and shall contain, at a minimum, the following information: 1. Contractor name and address 2. Contractor representative 3. Contract number 4. Order number(s) 5. Accounting Control Transaction (ACT) number (assigned by the OCO on the order) 6. Period of performance (month services performed for work request orders, month deliverable completed for fixed price orders) 7. Bill number 8. Customer’s name and address 9. For Fixed Price Orders, products delivered and accepted, listed by deliverable number; for Time and Materials orders, labor charges accepted during the period of performance 10. Travel and per diem charges 11. Total billed amount 12. Prompt payment discount offered (if applicable) Payment to the contractor will not be made for temporary work stoppages due to circumstances beyond the control of the customer agency such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which contractor personnel are performing. Such occurrences may, however, be justification for excusable delays. The management services of the contractor, including the services of the Program Manager, shall be indirect charges unless the customer requires specified management support (e.g., a site manager) in the task order, in which case the salary of said manager may be billed as a direct charge. Otherwise, the compensation of Connection II managers for performing management services shall be indirect charges. The Program Manager’s compensation shall be included in the contractor overhead portion of the fully burdened hourly rate for each item. Overtime payments are unallowable except when authorized by the order. The government will not authorize overtime to compensate for shortcomings in contractor performance. The government reserves the right to request that some of the work required by contractor personnel be performed during other than the Normal Business Day (7 AM to 7 PM, Monday through Friday). When the government requests performance other than day-shift day‐shift hours, the contractor personnel may be compensated for shift differential. Shift differential shall be determined by the OCO on a case by case basis using documented local statute and/or local labor union agreements and will only be allowed when included in the order.

Billing Format. A separate bill for each order shall be submitted and shall contain, at a minimum, the following information:‌ 1. Contractor name and address 2. Contractor representative 3. Contract number 4. Order number(s) 5. Accounting Control Transaction (ACT) number (assigned by the OCO on the order) 6. Period of performance (month services performed for work request orders, month deliverable completed for fixed price orders) 7. Bill number 8. Customer’s name and address 9. For Fixed Price Orders, products delivered and accepted, listed by deliverable number; for Time and Materials orders, labor charges accepted during the period of performance 10. Travel and per diem charges 11. Total billed amount 12. Prompt payment discount offered (if applicable) Payment to the contractor will not be made for temporary work stoppages due to circumstances beyond the control of the customer agency such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which contractor personnel are performing. Such occurrences may, however, be justification for excusable delays. The management services of the contractor, including the services of the Program Manager, shall be indirect charges unless the customer requires specified management support (e.g., a site manager) in the task order, in which case the salary of said manager may be billed as a direct charge. Otherwise, the compensation of Connection II managers for performing management services shall be indirect charges. The Program Manager’s compensation shall be included in the contractor overhead portion of the fully burdened hourly rate for each item. Overtime payments are unallowable except when authorized by the order. The government will not authorize overtime to compensate for shortcomings in contractor performance. The government reserves the right to request that some of the work required by contractor personnel be performed during other than the Normal Business Day (7 AM to 7 PM, Monday through Friday). When the government requests performance other than day-shift hours, the contractor personnel may be compensated for shift differential. Shift differential shall be determined by the OCO on a case by case basis using documented local statute and/or local labor union agreements and will only be allowed when included in the order.