Common use of as applicable Clause in Contracts

as applicable. The ▇▇▇▇ shall ask for the referee’s judgment on whether the candidate has met those criteria. The letter from the ▇▇▇▇ soliciting referees’ judgments will become part of the candidate’s dossier for consideration by the Committee. f. Copies of the candidate’s annual performance reviews to date for candidates applying for tenure and promotion, and annual performance reviews for the last five (5) years for candidates applying for promotion to Professor. 21.39 The Committee shall evaluate whether or not the candidate has met the criteria in Article 21.04 or Article 21.05 as applicable based on the material in the dossier. 21.40 When the Committee requires further information, or is considering a negative decision, the candidate and the Chair/Director of the Departmental/Centre Committee shall be informed by the appropriate ▇▇▇▇ in writing of the specific concerns to be addressed. The candidate and the Chair/Director of the Departmental/Centre Committee shall be invited to appear before the Committee either separately or together, as each may choose. The candidate shall have the right to submit further information, in writing and/or in person, and shall have the right to be accompanied and/or represented by the Union, and shall have the right to add additional documentation to the dossier up to the time of the meeting with the Committee. The candidate must be made aware in advance and in writing of all factors that have drawn the application into question, and must have an opportunity to address those issues. The Committee will hold a numerically recorded vote of all members of the Committee following this information hearing. 21.41 The Committee shall make every reasonable effort to contact the candidate. However, should the candidate not respond to the Committee within two weeks of a request for a consultation, the candidate shall be deemed to have declined to meet with the Committee. Where circumstances warrant, the Committee shall extend this period. 21.42 The candidate may provide additional documentation at this consultation, and any documentation provided by the candidate shall be added to the dossier. 21.43 A candidate may withdraw their application from consideration by the Committee at any time prior to the Committee’s forwarding its recommendation to the ▇▇▇▇▇▇▇ and Vice-President, Academic. Such withdrawal must be in writing and submitted to the ▇▇▇▇. 21.44 In the case of a candidate who is in a probationary appointment, and who is being considered in the last year of their probationary period, and who withdraws their application from consideration by the Committee under the provisions of Article 21.43, the candidate’s employment at the University shall cease at the end of the candidate’s probationary appointment. 21.45 By March 1st of each year, the Chair of the Committee shall place the Committee’s recommendation, with written reasons, in the candidate’s dossier and forward the dossier to the ▇▇▇▇▇▇▇ and Vice-President, Academic. The ▇▇▇▇ will also forward their own recommendation to the ▇▇▇▇▇▇▇ and Vice-President, Academic. These deadlines may be extended if the application of Article 21.40 and 21.41 makes an extension necessary. The ▇▇▇▇▇▇▇ and Vice-President, Academic shall review applications involving tenure and promotion as they are received, and in advance of applications for promotion only. 21.46 In reaching their recommendations, the Committee and the ▇▇▇▇ shall consider only matters that are part of the dossier. 21.47 The recommendation of the Committee, including reasons, shall be written by the chair of the Committee. The Committee shall discuss the recommendation, and a draft of the recommendation letter shall be made available to Committee members for comment. All members of the Committee shall be provided with an opportunity to review the draft recommendation and sign the Committee’s recommendation. The signatures of the Committee members indicate that the recommendation accurately reflects the Committee’s decision, including minority views. 21.48 A copy of the recommendations of the Committee and the ▇▇▇▇ shall be sent to the candidate at the same time as the recommendations are sent to the ▇▇▇▇▇▇▇ and Vice-President, Academic. In quoting or referring to the external referees’ assessments in the recommendations, all references to the referees’ identities and places of employment shall be removed. 21.49 A candidate shall have the right to a copy of any document in their dossier, including the external referees’ letters. However, in accordance with the University’s policy of maintaining confidentiality, before the candidate receives, a copy of a letter from an external referee, all traces of the letter’s place of origin and authorship shall be removed. 21.50 All Committee deliberations shall be in camera. When the Committee has discharged its duties, all internal and external submissions and other pertinent records shall be kept secured by the Secretary to the University. If an appeal or a grievance is lodged within the time permitted, all the above materials shall be retained for possible use until the matter is settled. After settlement of all appeals and/or grievances, or when no such appeals or grievances are lodged, all confidential materials shall be destroyed. Wherever possible, records submitted by the candidate shall be returned to that person by the ▇▇▇▇.

as applicable. The ▇▇▇▇ shall ask for the referee’s judgment on whether the candidate has met those criteria. The letter from the ▇▇▇▇ soliciting referees’ judgments will become part of the candidate’s dossier for consideration by the Committee. f. Copies of the candidate’s annual performance reviews to date for candidates applying for tenure and promotion, and annual performance reviews for the last five (5) years for candidates applying for promotion to Professor. 21.39 The Committee shall evaluate whether or not the candidate has met the criteria in Article 21.04 or Article 21.05 as applicable based on the material in the dossier. 21.40 When the Committee requires further information, or is considering a negative decision, the candidate and the Chair/Director of the Departmental/Centre Committee shall be informed by the appropriate ▇▇▇▇ in writing of the specific concerns to be addressed. The candidate and the Chair/Director of the Departmental/Centre Committee shall be invited to appear before the Committee either separately or together, as each may choose. The candidate shall have the right to submit further information, in writing and/or in person, and shall have the right to be accompanied and/or represented by the Union, and shall have the right to add additional documentation to the dossier up to the time of the meeting with the Committee. The candidate must be made aware in advance and in writing of all factors that have drawn the application into question, and must have an opportunity to address those issues. The Committee will hold a numerically recorded vote of all members of the Committee following this information hearing. 21.41 The Committee shall make every reasonable effort to contact the candidate. However, should the candidate not respond to the Committee within two weeks of a request for a consultation, the candidate shall be deemed to have declined to meet with the Committee. Where circumstances warrant, the Committee shall extend this period. 21.42 The candidate may provide additional documentation at this consultation, and any documentation provided by the candidate shall be added to the dossier. 21.43 A candidate may withdraw their his/her application from consideration by the Committee at any time prior to the Committee’s forwarding its recommendation to the ▇▇▇▇▇▇▇ and Vice-President, Academic. Such withdrawal must be in writing and submitted to the ▇▇▇▇. 21.44 In the case of a candidate who is in a probationary appointment, and who is being considered in the last year of their his/her probationary period, and who withdraws their his/her application from consideration by the Committee under the provisions of Article 21.43, the candidate’s employment at the University shall cease at the end of the candidate’s probationary appointment. 21.45 By March 1st of each year, the Chair of the Committee shall place the Committee’s recommendation, with written reasons, in the candidate’s dossier and forward the dossier to the ▇▇▇▇▇▇▇ and Vice-President, Academic. The ▇▇▇▇ will also forward their his/her own recommendation to the ▇▇▇▇▇▇▇ and Vice-President, Academic. These deadlines may be extended if the application of Article 21.40 and 21.41 makes an extension necessary. The ▇▇▇▇▇▇▇ and Vice-President, Academic shall review applications involving tenure and promotion as they are received, and in advance of applications for promotion only. 21.46 In reaching their recommendations, the Committee and the ▇▇▇▇ shall consider only matters that are part of the dossier. 21.47 The recommendation of the Committee, including reasons, shall be written by the chair of the Committee. The Committee shall discuss the recommendation, and a draft of the recommendation letter shall be made available to Committee members for comment. All members of the Committee shall be provided with an opportunity to review the draft recommendation and sign the Committee’s recommendation. The signatures of the Committee members indicate that the recommendation accurately reflects the Committee’s decision, including minority views. 21.48 A copy of the recommendations of the Committee and the ▇▇▇▇ shall be sent to the candidate at the same time as the recommendations are sent to the ▇▇▇▇▇▇▇ and Vice-President, Academic. In quoting or referring to the external referees’ assessments in the recommendations, all references to the referees’ identities and places of employment shall be removed. 21.49 A candidate shall have the right to a copy of any document in their his/her dossier, including the external referees’ letters. However, in accordance with the University’s policy of maintaining confidentiality, before the candidate receives, receives a copy of a letter from an external referee, all traces of the letter’s place of origin and authorship shall be removed. 21.50 All Committee deliberations shall be in camera. When the Committee has discharged its duties, all internal and external submissions and other pertinent records shall be kept secured by the Secretary to the University. If an appeal or a grievance is lodged within the time permitted, all the above materials shall be retained for possible use until the matter is settled. After settlement of all appeals and/or grievances, or when no such appeals or grievances are lodged, all confidential materials shall be destroyed. Wherever possible, records submitted by the candidate shall be returned to that person by the ▇▇▇▇.

as applicable. The ▇▇▇▇ shall ask for the referee’s judgment on whether the candidate has met those criteria. The letter from the ▇▇▇▇ soliciting referees’ judgments will become part of the candidate’s dossier for consideration by the Committee. f. Copies of the candidate’s annual performance reviews to date for candidates applying for tenure and promotion, and annual annual/biennial performance reviews for the last five (5) years for candidates applying for promotion to Professor. 21.39 The Committee shall evaluate whether or not the candidate has met the criteria in Article 21.04 or Article 21.05 as applicable based on the material in the dossier. 21.40 When the Committee requires further information, or is considering a negative decision, the candidate and the Chair/Director of the Departmental/Centre Committee shall be informed by the appropriate ▇▇▇▇ in writing of the specific concerns to be addressed. The candidate and the Chair/Director of the Departmental/Centre Committee shall be invited to appear before the Committee either separately or together, as each may choose. The candidate shall have the right to submit further information, in writing and/or in person, and shall have the right to be accompanied and/or represented by the Union, and shall have the right to add additional documentation to the dossier up to the time of the meeting with the Committee. The candidate must be made aware in advance and in writing of all factors that have drawn the application into question, and must have an opportunity to address those issues. The Committee will hold a numerically recorded vote of all members of the Committee following this information hearing. 21.41 The Committee shall make every reasonable effort to contact the candidate. However, should the candidate not respond to the Committee within two weeks of a request for a consultation, the candidate shall be deemed to have declined to meet with the Committee. Where circumstances warrant, the Committee shall extend this period. 21.42 The candidate may provide additional documentation at this consultation, and any documentation provided by the candidate shall be added to the dossier. 21.43 A candidate may withdraw their application from consideration by the Committee at any time prior to the Committee’s forwarding its recommendation to the ▇▇▇▇▇▇▇ and Vice-President, Academic. Such withdrawal must be in writing and submitted to the ▇▇▇▇. 21.44 In the case of a candidate who is in a probationary appointment, and who is being considered in the last year of their probationary period, and who withdraws their application from consideration by the Committee under the provisions of Article 21.43, the candidate’s employment at the University shall cease at the end of the candidate’s probationary appointment. 21.45 By March 1st of each year, the Chair of the Committee shall place the Committee’s recommendation, with written reasons, in the candidate’s dossier and forward the dossier to the ▇▇▇▇▇▇▇ and Vice-President, Academic. The ▇▇▇▇ will also forward their own recommendation to the ▇▇▇▇▇▇▇ and Vice-President, Academic. These deadlines may be extended if the application of Article 21.40 and 21.41 makes an extension necessary. The ▇▇▇▇▇▇▇ and Vice-President, Academic shall review applications involving tenure and promotion as they are received, and in advance of applications for promotion only. 21.46 In reaching their recommendations, the Committee and the ▇▇▇▇ shall consider only matters that are part of the dossier. 21.47 The recommendation of the Committee, including reasons, shall be written by the chair of the Committee. The Committee shall discuss the recommendation, and a draft of the recommendation letter shall be made available to Committee members for comment. All members of the Committee shall be provided with an opportunity to review the draft recommendation and sign the Committee’s recommendation. The signatures of the Committee members indicate that the recommendation accurately reflects the Committee’s decision, including minority views. 21.48 A copy of the recommendations of the Committee and the ▇▇▇▇ shall be sent to the candidate at the same time as the recommendations are sent to the ▇▇▇▇▇▇▇ and Vice-President, Academic. In quoting or referring to the external referees’ assessments in the recommendations, all references to the referees’ identities and places of employment shall be removed. 21.49 A candidate shall have the right to a copy of any document in their dossier, including the external referees’ letters. However, in accordance with the University’s policy of maintaining confidentiality, before the candidate receives, a copy of a letter from an external referee, all traces of the letter’s place of origin and authorship shall be removed. 21.50 All Committee deliberations shall be in camera. When the Committee has discharged its duties, all internal and external submissions and other pertinent records shall be kept secured by the Secretary to the University. If an appeal or a grievance is lodged within the time permitted, all the above materials shall be retained for possible use until the matter is settled. After settlement of all appeals and/or grievances, or when no such appeals or grievances are lodged, all confidential materials shall be destroyed. Wherever possible, records submitted by the candidate shall be returned to that person by the ▇▇▇▇.

as applicable. The ▇▇▇▇ shall ask for the referee’s judgment on whether the candidate has met those criteria. The letter from the ▇▇▇▇ soliciting referees’ judgments will become part of the candidate’s dossier for consideration by the Committee. f. Copies of the candidate’s annual performance reviews to date for candidates applying for tenure and promotion, and annual performance reviews for the last five (5) years for candidates applying for promotion to Professor. 21.39 21.40 The Committee shall evaluate whether or not the candidate has met the criteria in Article 21.04 or Article 21.05 as applicable based on the material in the dossier. 21.40 21.41 When the Committee requires further information, or is considering a negative decision, the candidate and the Chair/Director of the DepartmentalDepartment/Centre Committee shall be informed by the appropriate ▇▇▇▇ in writing of the specific concerns to be addressed. The candidate and the Chair/Director of the DepartmentalDepartment/Centre Committee shall be invited to appear before the Committee either separately or together, as each may choose. The candidate shall have the right to submit further information, in writing and/or in person, and shall have the right to be accompanied and/or represented by the Union, and shall have the right to add additional documentation to the dossier up to the time of the meeting with the Committee. The candidate must be made aware in advance and in writing of all factors that have drawn the application into question, and must have an opportunity to address those issues. The Committee will hold a numerically recorded vote of all members of the Committee following this information hearing. 21.41 21.42 The Committee shall make every reasonable effort to contact the candidate. However, should the candidate not respond to the Committee within two weeks of a request for a consultation, the candidate shall be deemed to have declined to meet with the Committee. Where circumstances warrant, the Committee shall extend this period. 21.42 21.43 The candidate may provide additional documentation at this consultation, and any documentation provided by the candidate shall be added to the dossier. 21.43 21.44 A candidate may withdraw their his/her application from consideration by the Committee at any time prior to the Committee’s forwarding its recommendation to the ▇▇▇▇▇▇▇ and Vice-President, Academic. Such withdrawal must be in writing and submitted to the ▇▇▇▇. 21.44 21.45 In the case of a candidate who is in a probationary appointment, and who is being considered in the last year of their his/her probationary period, and who withdraws their his/her application from consideration by the Committee under the provisions of Article 21.4321.44, the candidate’s employment at the University shall cease at the end of the candidate’s probationary appointment. 21.45 21.46 By March 1st of each year, the Chair of the Committee shall place the Committee’s recommendation, with written reasons, in the candidate’s dossier and forward the dossier to the ▇▇▇▇▇▇▇ and Vice-President, Academic. The ▇▇▇▇ will also forward their his/her own recommendation to the ▇▇▇▇▇▇▇ and Vice-President, Academic. These deadlines may be extended if the application of Article 21.40 21.41 and 21.41 21.42 makes an extension necessary. The ▇▇▇▇▇▇▇ and Vice-President, Academic shall review applications involving tenure and promotion as they are received, and in advance of applications for promotion only. 21.46 21.47 In reaching their recommendations, the Committee and the ▇▇▇▇ shall consider only matters that are part of the dossier. 21.47 21.48 The recommendation of the Committee, including reasons, shall be written by the chair of the Committee. The Committee shall discuss the recommendation, and a draft of the recommendation letter shall be made available to Committee members for comment. All members of the Committee shall be provided with an opportunity to review the draft recommendation and sign the Committee’s recommendation. The signatures of the Committee members indicate that the recommendation accurately reflects the Committee’s decision, including minority views. 21.48 21.49 A copy of the recommendations of the Committee and the ▇▇▇▇ shall be sent to the candidate at the same time as the recommendations are sent to the ▇▇▇▇▇▇▇ and Vice-President, Academic. In quoting or referring to the external referees’ assessments in the recommendations, all references to the referees’ identities and places of employment shall be removed. 21.49 21.50 A candidate shall have the right to a copy of any document in their his/her dossier, including the external referees’ letters. However, in accordance with the University’s policy of maintaining confidentiality, before the candidate receives, receives a copy of a letter from an external referee, all traces of the letter’s place of origin and authorship shall be removed. 21.50 21.51 All Committee deliberations shall be in camera. When the Committee has discharged its duties, all internal and external submissions and other pertinent records shall be kept secured by the Secretary to the University. If an appeal or a grievance is lodged within the time permitted, all the above materials shall be retained for possible use until the matter is settled. After settlement of all appeals and/or grievances, or when no such appeals or grievances are lodged, all confidential materials shall be destroyed. Wherever possible, records submitted by the candidate shall be returned to that person by the ▇▇▇▇.