Common use of Application Preparation Clause in Contracts

Application Preparation. The Consultant will prepare the application as directed by the Client to apply for available funding sources adherent to the state and federal agencies guidelines. The Consultant will coordinate all activities and other service providers with regard to the preparation of the application, including, but not limited to: • Review of proposed project for program compliance and will work with Client staff to provide an overview; • Advise on important deadlines and procedures; • Schedule project meetings with client staff to evaluate proposed project and timeframes. • Prepare project description in conjunction with staff and project engineer; • Evaluate project objective and develop timelines/milestones; • Prepare project maps in ArcGIS and PDF format; • Prepare necessary preliminary Environmental Compliance documentation; • Conduct public hearings (as applicable) for application submission and attend Client meeting to address application development; • Package complete application with all pertinent supplemental documentation for client to review prior to submission; • Identify, document, and strategize the project beneficiaries (includes LMI analysis); • Advise client on funding availability, anticipated scoring, selection and award process. • Develop responses and track application Request for Information (RFI’s) as requested by the funding agency. • Review Notices of Intent; • Develop and implement local criteria to prioritize applicants; • Facilitate the collection homeowner information as needed to develop of grant application; • Identify and evaluate candidate projects suitable for grant funding; • Provide written overview of drainage project evaluations to include list of data needs • Conduct water surface reduction analysis for potential drainage project areas; • Provide written report summarizing results of water surface reduction analysis with estimated benefit calculations for each reduction scenario; • Complete Benefit Cost Analysis for candidate drainage projects; • Complete project scope of work, cost estimate, schedule and justifications and all other elements of grant application; • Complete Benefit Cost Analysis calculations for properties to be included in grant application; • Provide recommendation to Client of which properties or drainage projects to include in grant application based on HMA guidance and Benefit Cost Analysis calculations; • Conduct review and analysis of data to validate property classification and cost estimates; • Assist Client with execution of required certifications and other documents; • Assist Client with the completion and submittal of grant applications; • Respond to requests for information post-application submittal (RFIs).