ADMINISTRATIVE CHECKS Clause Samples
The "Administrative Checks" clause establishes procedures for reviewing and verifying documentation, records, or compliance with administrative requirements within an agreement. Typically, this clause outlines the right of one party to inspect or audit records, request supporting documents, or confirm that certain administrative obligations have been met, such as timely submissions or accurate reporting. Its core function is to ensure transparency and accountability, helping to prevent errors, omissions, or non-compliance with contractual administrative duties.
ADMINISTRATIVE CHECKS. Administrative checks, mandatory for any competitor and driver, will be held before each event begins. The information regarding this control will be specified in the special rules of the event (opening dates of the control, schedules & venue). Each competitor must present the required documents. Only after having validated his administrative control, the driver will be able to participate in the qualifying practice.
ADMINISTRATIVE CHECKS. 1. Administrative checks on applications for approval shall in particular include a verification of:
(a) the eligibility of the operation for which support is requested;
(b) the respect of the selection criteria set out in the IPARD Programme;
(c) the compliance of the operation for which support is requested with applicable national and Community rules on, in particular, and where relevant, public procurement, state aid and other appropriate obligatory standards established by national legislation or established in the IPARD Programme;
(d) the reasonableness of the costs proposed, which shall be evaluated using a suitable evaluation system, such as reference costs, a comparison of different offers or an evaluation committee;
(e) the reliability of the applicant, with reference to any third party information.
2. Administrative checks on claims for payment shall include in particular, and as far as this is appropriate for the claiming question, a verification of:
(a) the delivery of the products and services co-financed;
(b) the reality of expenditure claimed;
(c) the completed operation compared with the operation for which the application for support was submitted and granted.
3. Payments by beneficiaries shall be supported by original invoices and documents proving payment. Where this cannot be done, payments shall be supported by documents of equivalent probative value.
4. Administrative checks shall include procedures to avoid irregular double financing with other Community or national schemes. Where financing from other sources exists these checks shall ensure that the total aid received does not breach the maximum permissible aid ceilings.
5. Indications of irregularities shall be followed-up by any other appropriate administrative procedure.