Common use of Accounting Documentation Clause in Contracts

Accounting Documentation. For every expense related to the use of grant funds the Grantee must submit documentation that demonstrates the expense as follows: a. For all non-personnel costs, the Grantee must provide invoices/receipts and proof of payment (i.e. canceled/processed checks or bank statements). b. For personnel costs, the Grantee must provide timesheets that are signed by the employee documenting the hours worked, include the cost per hour, and demonstrate a clear relationship to the submitted payment documentation. c. All costs are required to be reconciled using the “Expenditure Log” in ▇▇▇▇▇▇▇▇▇.▇▇▇. All entries in this log must be supported by the documentation requirements described in this section.