Annual Rate Contract for supply of Printer Cartridges for Dibrugarh Airport”

भारतीय विमानपत्तन प्राधिकरण

सी. एन. एस. विभाग, डिब्रगढ एअरपोर्ट

डिब्रगढ - 786012

ननविदा दस्तािेज

TENDER DOCUMENT

FOR

“Annual Rate Contract for supply of Printer Cartridges for Dibrugarh Airport”

निनिदा मल

् रु०500/-

TENDER COST Rs.500/-

महत्िपूणण गनतविधियो ं की अधिसचू ना SCHEDULE OF IMPORTANT ACTIVITIES

Sl. No.	ACTIVITY	DATE	TIME IN IST
1.	Bid Document Download End Date	23-01-2018	1500
2.	Bid Submission End Date	23-01-2018	1500
3.	Bid Opening Dates :
	Opening of envelope – I, Eligibility & Technical	23-01-2018	1530
	Opening of envelope – II, Financial bids	Will be informed

TABLE OF CONTENTS

S. No	Section	PARTICULARS	PAGE
1.	Section-I	Notice Inviting Tender	3
2.	Section-II	Instructions to bidders	4
3.	Section-III	General Terms & Conditions	13
4.	Section–IV Annexure-I	Details of Bidder	20
5.	Annexure-II	Unconditional Acceptance Letter	21
6.	Annexure-III	Annualized Average Financial Turn Over	23
7.	Annexure-IV	List Of Documents To Be Submitted In Various Envelopes ( Check List)	24
8.	Annexure-V	Financial Bid	26
9.	Annexure-VI	Agreement on Non-Judicial stamp paper Rs100/=	27
10.	Annexure- VII	GST Undertaking	29
11.	Annexure- VIII	DETAILS OF COMPLETED WORKS OF SIMILAR NATURE	30

SECTION – I

NOTICE INVITING TENDER

The Airport Director, Airports Authority of India (AAI), Dibrugarh invites tender on behalf of the Chairman, AAI, for Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport” as per the detailed specifications and requirement given in Tender document.

Details of Work: - Annual Rate Contract for supply of Printer Cartridges for Dibrugarh Airport”

1. Estimated cost inclusive of all statutory taxes, charges and other details are given below:

Name of the Work	Estimated Cost (INR)	EMD (INR)	Tender Fee (INR)
Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport”	Rs.1,98,375/ (inclusive Tax)	Rs. 4,000/-	Rs. 500/-

2. The tenders are to be submitted in Two Envelope System. Bidders are requested to Refer to “General Information and Guidelines” for details regarding submission and Evaluation of tender in two envelope system.

3. The critical dates for this tender are as given below:

Sl. No.	ACTIVITY	DATE	TIME IN IST
1.	Bid Document Download End Date	23-01-2018	1500
2.	Bid Submission End Date	23-01-2018	1500
3.	Bid Opening Dates :
	Opening of envelope – I, Eligibility & Technical	23-01-2018	1530
	Opening of envelope – II, Financial bids	Will be informed

4. Supply site for the order will be Dibrugarh airport.

DGM/OIC (CNS)

AAI, Dibrugarh

Tel: 0000-0000000

E-mail: xxxxxx@xxx.xxxx

SECTION – II

INSTRUCTIONS TO BIDDERS

1.1 DEFINITIONS:

1.1. “AAI / The Buyer” means the Airports Authority of India

1.2. "The Bidder / Vendor/ Tenderer" means the individual or firm who participates in this Tender and submits its bid.

1.3. “Project Leader AAI” means the AAI executive responsible for signing all documents From AAI side and shall coordinate all the activities of the project with the bidder

/contractor.

1.4. "The Supplier / Contractor" means the individual or firm taking up the work as defined Under the Notice Inviting Tender.

1.4.1. "The Works Order" means the order placed for the supply of Printer Cartridges for Dibrugarh airport by the Buyer including all attachments and appendices thereto and all documents incorporated by reference therein.

1.5. "The Purchase Order / Supply Order" means the order placed for the supply of items by AAI on the Supplier signed by AAI including all attachments and appendices thereto and All documents incorporated by reference therein.

1.6. “The Contract” means the agreement signed between the Buyer and the Contractor as per The terms and conditions contained in the Purchase Order/Works Order.

1.7. "The Contract Price" means the price payable to the Contractor under the Purchase Order/Works Order for the full and proper performance of its contractual obligations.

1.8. “Non-responsive Bid” means a bid, which is not submitted as per the instructions to the Bidders or Xxxxxxx Money Deposit has not been attached, or the required data has not Been provided with the Bid or intentional errors have been committed in the Bid.

2. TENDER DOCUMENT:

2.1 Tender document containing NIT, General Information and Guidelines, Terms and Conditions, General Conditions of Contract etc. may be downloaded from AAI website xxxx://xxx.xxx.xxxx. The tender fee of Rs.500/- is to be paid through Demand draft in favour of Airports Authority of India payable at Dibrugarh from any Nationalized or any scheduled bank (but not from Co-operative or Garmin bank). The Demand Draft against Tender fee should be submitted along with the Tender Document in Envelope I.

The tender document consists of three sections. The bidder should go through all these sections (Section – I – Notice Inviting e -Tender, Section –II - INSTRUCTIONS TO BIDDERS; Section – III

- GENERAL TERMS & CONDITIONS, of the tender document and must comply with each clause of all these three sections.

3. Submission of Tender Documents:

3.1 Bidders shall submit their bids as per scheduled date and time.

3.2 Envelope – I shall contain the self-attested with stamp documents. Each and every page of submitted tender document should be signed and sealed by the bidder.

3.3 Prices should not to be indicated anywhere in Envelope – I

3.4 Bidder(s) having valid NSIC registration certificate are required to enclose NSIC certificate in Envelope-I to claim exemption from payment of tender fee and EMD, while submitting the tender.

Note -During bid evaluation EMD exemption shall be granted to NSIC registered bidder firm. In case NSIC registration certificate is found invalid during evaluation, the bid of such bidder shall be rejected.

4. Opening of Tender Documents

4.1 The Technical Bid will be opened by AAI at the time and date as scheduled for the same. All the statements, documents, certificates Demand drafts for Tender fee and EMD amount etc., submitted by the bidders shall be verified for Technical evaluation.

4.2 Technical bids of bidders shall be scrutinized by AAI, Dibrugarh to ensure that the same are in conformity with the requirements of tender documents and to short list the bidders qualified for opening of Financial Bid. It shall therefore be in the bidder’s interest to give complete and comprehensive details while submitting the bids.

4.3 AAI may seek clarifications on Technical details or any other information deemed necessary. The queries raised should be replied positively within the time specified, failing which the Technical evaluation will be done on the basis of the information available.

4.4 Envelope -II (Financial Bid), only for the bidders found technically qualified by AAI shall be opened at the date and time to be informed later to all technically qualified bidders.

4.5 No correspondence shall be entertained from the bidders after opening of Technical bid, except for the clarifications sought by XXX.

4.6 Date of acceptance and opening of tender can be extended on sole discretion of Airport Director, AAI, and Dibrugarh Airport.

5. ELIGIBILITY CRITERIA:

5.1 Date of publishing of NIT on website will be taken as reference for assessing the Eligibility criteria.

5.2 Bidders shall have the below mentioned eligibility criteria and shall accordingly submit the following documents in Envelope I Technical Bid.

5.3

S No	Eligibility particulars	Name of Document to be submitted
a.	Tender Fee DD of Rs 500/-	Tender Fee DD
b.	EMD DD of Rs. 4,000/-	EMD DD
c.	All pages of Tender Document including Corrigendum, if any, signed and stamped.	Tender-Doc
d.	Details of firm/Bidder as per Annexure-1.	Firm-Details
e.	Undertaking stating that its firm/partners/directors have not been blacklisted or any case/complaint is pending against them in India or abroad by any govt. organization/private firm.	Undertaking
f.	Un-conditional Acceptance of all terms & conditions of tender as per format in Annexure-2 of the tender document.	Acceptance-Letter
g.	Proof of GST Registration No. Annexure-7	GST-No
h.	Proof of PAN card of firm/proprietor.	PAN-Card
i.	Annualized Average Financial Turnover during last 03 financial years ending on 31st March 2017 shall be at least Rs. 58440/ (Rupees Fifty eight thousand four hundred and forty only) i.e. 30% of estimated cost. As a proof, audited abridged Balance Sheet along with Profit & Loss Account shall be submitted. Annexure-3	ABS-2017, ABS- 2016, ABS-2015
j.	Proof of Experience as per Annexure-8 (including Completion Certificate issued by the customer) : Successful execution of orders in last seven years for

	similar nature of work in any reputed govt./private organization meeting any one of the following criteria: - one order of value more than or equivalent to 80% of the estimated cost (Rs 155840./-); or - two orders each of value more than or equivalent to 50% of the estimated cost (Rs97,400/-); or - three orders each of value more than or equivalent to 40% of the estimated cost (Rs77920 /-).	CC-01 CC-02 CC-03
k.	Customer details i/r. Of work experience claimed {Postal address, Office Phone, Email & URL (if any)}.	PO-Customer- Details
l.	NSIC Registration Certificate, in case of NSIC registered bidders	NSIC-Certificate
m.	Proof for Authorized dealer from the OEM

6. AMENDMENTS TO BID DOCUMENTS :

At any time, prior to scheduled date of submission of bids, AAI if it deems appropriate to revise any part of this tender or to issue additional data to clarify and interpretation of the provisions of this tender, it may issue addendum / corrigendum to this tender. Any such addendum / corrigendum shall be deemed to be incorporated by this reference into this tender and binding on the bidders. Addendum / corrigendum will be notified through xxxx://xxx.xxx.xxxx

7. SUBMISSION OF BIDS :

Following Two envelopes shall be submitted by the bidder. Last date and time of submission of bids (Envelope I & II) is 23-01-17 up to 1500 hrs. IST.

7.1 Envelope – I – Technical BID: should comprise of following documents:

1. Tender fee Rs.500/= in the form of DD, in case of non NSIC registered bidders.

2. Xxxxxxx Money Deposit Rs.4000/= in the form of DD, in case of non NSIC registered bidders.

3. Copy of Valid NSIC Registration certificate in case of NSIC registered bidders claiming for exemption from payment of Tender fee and EMD.

I. Undertaking as per Annexure – I of tender document.( Details of bidder)

II. Undertaking As per Annexure-II of Tender document ( Unconditional Acceptance Letter)

III. Undertaking as per Annexure – III of tender document. (Annualized Average Financial Turn over).

IV Check list as per Annexure IV V PAN No

VI GST No. as per Xxxxxxxx - XXX

VII Proof for Authorized dealership from the OEM VIII Experience certificate as per Xxxxxxxx -XXXX

7.1 Envelope – II – Financial Bid: Price bid has to be submitted in the format in Annexure V only. Xxxxxx has to fill the Annexure V only as per the description asked in the annexure. After filling of rates bidder has to check and confirm final amount in letters and words both. Prices should not to be indicated anywhere in Envelope – I

8 VALIDITY OF TENDER (BID):

8.1 The tender must remain valid for a minimum of 180 days from the last date of submission of tender. The bidder shall not be entitled, to revoke or cancel the offer or to vary any term thereof, during validity period without the consent in writing of AAI. In case of the bidder revoking or canceling the offer or varying any term in regard thereof, the bidder's xxxxxxx money deposit shall be forfeited.

8.2 If there is any delay in finalization due to unforeseen factors, all the bidders shall be asked to extend the validity for an appropriate period, specifying a date by which tender is expected to be finalized. However, the tender process shall not be vitiated if any bidder declines to extend the offer as requested for.

9 CORRECTIONS / MODIFICATIONS & WITHDRAWAL OF BIDS :

9.1 Bids once submitted shall not be modified after deadline.

10 OPENING OF BIDS:

10.1 Envelope – I Technical Bid will be opened first. It should consist of tender fee DD and EMD DD on 23-01-2018 at 1530 hrs. IST. All Qualified bidders will be intimated about the date of opening of Financial Bid.

10.2 Envelope – II containing financial bids of the bidders found meeting the qualifying requirements and technical criteria shall be opened depending on the Technical bid evaluation. Any change in the date shall be intimated to Bidders.

11 CLARIFICATION / CONFIRMATION OF COMPLIANCE OF BIDS

11.1 The eligibility criteria shall be evaluated during preliminary stage and the bidders who have not submitted requisite documents shall be asked through by mail to substantiate their claims with documentary evidence before a given date failing which their bids shall not be considered for further detailed evaluation.

11.2 It may be noted that enquiries / clarifications shall be responded only through e- mail. All such queries shall be entertained which are received on or before last date/time for submission of queries. AAI response will be uploaded through e-tendering portal only. No written/verbal/ telephonic enquiry shall be entertained during the tender process.

12 EVALUATION & COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS:

12.1 The tender received and accepted will be evaluated by AAI to ascertain the complete requirements contained in the tender document. The objective of the evaluation is to select bidder(s), who can provide the described supply meeting the scope of work.

12.2 Technical Bids of eligible bidders shall be scrutinized by AAI to ensure that the same are in conformity with the operational requirement and technical specifications. Bidder should provide complete information to substantiate compliance of the technical specifications listed in the tender. In case of incomplete compliance statement or inadequate information, tenders shall be finalized on the basis of the information available. It shall, therefore, be in the bidders' interest to give complete and comprehensive technical particulars, description and details while submitting the bid. AAI may seek clarifications on technical details or any other information deemed necessary. The queries raised should be replied positively within the time specified, failing which the evaluation will be done on the basis of the information available.

12.3 To assist in the examination, evaluation and comparison of bids, AAI may, at its discretion ask the bidder for the clarification / confirmation of compliance of its bid.

12.4 No post bid clarification / confirmation of compliance at the initiative of the bidder shall be entertained.

12.5 Tender meeting technical bid criteria as specified shall only be informed and

considered for opening and evaluation of financial bid.

12.6 The tender(s) found technically acceptable shall be compared on the basis of price quoted by the bidders for the entire scope of work. The amount indicated in the Financial Bid will only be taken for price comparison.

12.7 Comparison of bids will be done on the basis of quoted rates inclusive all taxes.

12.8 Tender(s) submitted by NSIC registered bidder firm shall only be evaluated for those bidder(s) who have submitted valid NSIC registration certificate(s).

13 RIGHT TO ACCEPT / REJECT THE TENDERS :

13.1 The right to accept the tender in full or in part/parts will rest with AAI. However, AAI does not bind itself to accept the lowest tender and reserves to itself the authority to reject any or all the tenders received without assigning any reason whatsoever.

13.2 Tenders not accompanied with prescribed information or are incomplete in any respect, and/or not meeting prescribed conditions, shall be considered non-responsive and are liable to be rejected.

13.3 AAI reserves the right to accept or reject any bid or a part of the bid or to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds for the AAI’s action.

13.4 AAI also reserves the right at its sole discretion not to award any order under the tender called. AAI shall not pay any costs incurred in the preparation and submission of any tender.

13.5 If the bidder gives wrong information in his Tender, AAI reserves the right to reject such tender at any stage or to cancel the work order, if awarded, and forfeit the Xxxxxxx Money.

13.6 Tenders that are not accompanied with Xxxxxxx Money Deposit (EMD) shall be rejected outright.

13.7 Bidder shall inform about his relatives employed in AAI (if any) in the capacity of an officer or the authority inviting tender. In the event of failure to inform and in a situation where it is established that the relations employed in AAI have tried to influence the tender proceedings then AAI at its sole discretion may reject the tender or cancel the work order and forfeit the Xxxxxxx Money.

13.8 The requirements indicated in this NIT are the minimum and bids of the firms not complying with these minimum requirements or having deviations from the minimum requirements shall be rejected. However, specifications higher than the minimum requirements shall be technically acceptable without any additional financial implication.

13.9 Any correspondence after the opening of the technical bid, from the bidder, regarding the bid unless specifically sought by AAI shall not be considered. Such post bid offers / clarifications may be liable for rejection of their bids.

14 AWARD OF CONTRACT

14.1 The acceptance of the tender will be intimated to the successful bidder by issuing letter of Intent.

14.2 On receipt of letter of intent, successful bidder shall send unconditional acceptance of letter of intent to Airport Director, AAI, Dibrugarh Airport, Mohanbari – 786012(Assam), within five working days of the issue of letter of intent through e-mail/ fax/courier/by authorized representative, failing which it should be construed that bidder is not interested in the offer and hence not accepted the letter of intent unconditionally.

14.3 AAI shall issue the work order to successful bidder on receipt of acceptance of letter of intent. Successful bidder shall return one copy of work order duly signed by him on each page, within five working days as a confirmation to acceptance of terms and conditions of work order.

14.4 Successful bidder has to enter into an agreement with AAI on all conditions mentioned in the tender, its corrigendum, queries and responses against which work order has been issued.

14.5 AAI shall be the sole judge in the matter of award of contract and the decision of AAI shall be final and binding.

14.6 AAI also reserves the right at its sole discretion not to award any order under the tender called.

15 EXECUTION OF WORK:

The Items as per the schedule to be supplied as per the guidelines and as per requirement as and when the order is placed at the rate quoted in the rate contract.

16 TRANSFER OF TENDER DOCUMENT :

Transfer of Tender Documents by one bidder to another is not permissible. Similarly, transfer of tenders submitted by one bidder in the name of another bidder is also not permissible.

17 DECLARATION –

The general information and guidelines given in the tender document are hereby accepted unconditionally and shall be complied with.

Signature of Bidder:

Name:             

Stamp   Telephone:               Fax

                      E-mail            

SECTION – III

GENERAL TERMS & CONDITIONS

1. Scope of Work

Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport shall be awarded for a period of ONE year.

1.1. List of items needed for procurement

Sl. No.	Printer Model	Cartridge Model	Total quantity required over a period of one year
1	HP CLJ 1600	HP 124 A	01
2	CANON IMAGE CLASS	SPS 925	28
3	HP LJ P 1566	HP 78 A	01
4	SAMSUNG SCX 4300	MLT D-109S	04
5	SAMSUNG ML 2161	MLT D-101S	20
6	HP P2015D	HP 53A	32
7	HP P 1160	HP 49A	04
8	CANON FX L170	328	04
9	CANON FX L140	FX-9	04
10	HP LJP1106	88A	27

11 HP LJP1505 HP 36A 04

2. Discrepancy & Adjustment of Error

2.1. If on check there are found to be differences between the rates given by the Bidder in words and figures or in the amount worked out by him in the Schedule of Quantity and general summary, the same shall be adjusted in accordance with the following rules:

2.2. In the event of a discrepancy between description in words and figures quoted by a Bidder, the description in words shall prevail.

2.3. In the event of an error occurring in the amount column of Schedule of Quantity as a result of wrong extension of the unit rate and quantity the unit rate shall be regarded as firm and extension shall be amended on the basis of the rate.

2.4. All errors in totaling in the amount column and carrying forward totals shall be corrected.

2.5. If there are varying or confliction provisions made in anyone document forming part of the contract, AAI’s decision shall be binding with regard to the intention of the document.

3. Xxxxxxx Money Deposit (EMD):

3.1. Tender must accompany the Xxxxxxx Money for Rs.4000/= only payable through offline mode in the form of DD.

3.2. No interest or any other expenses, whatsoever, shall be payable by AAI on the EMD in Any manner.

3.3. The tenders of the bidders who fail to submit the EMD before the stipulated time shall be rejected outright.

4. Refund of EMD:

4.1. The EMD of all unsuccessful bidders will be returned only after opening of financial bid.

4.2. The EMD of the successful bidder will be returned after the bidder provides the performance guarantee, as required in Para 4 of this section of the tender document.

4.3. If the successful bidder fails to enter into a contract with AAI within 15 calendar days after the receipt of the work order as specified, EMD amount shall be forfeited.

4.4. If the successful bidder fails to submit the performance guarantee as stipulated in Para 4 of this section within 30 calendar days after the receipt of the purchase order / work order, EMD amount shall be forfeited.

4.5. In the event of not accepting the conditions of the contract even after agreeing to do so and submitting the letter of un-conditional acceptance of terms & conditions as per Annexure-2, EMD amount shall be forfeited.

4.6. No interest or any other expenses, whatsoever, will be payable by AAI on the EMD in any manner.

5 Standards :

The cartridges shall be supplied along with the manufacturer’s guarantee/warranty

6 Escalation in Prices :

The accepted prices shall be firm and fixed and subject to no escalation whatsoever till the completion of contract.

7 Rejection of Tender :

7.1 AAI reserves the right to accept/ reject any or part of tender or complete Tender without assigning the reason. The documents submitted by Bidder shall not be returned. AAI also reserves the right at its discretion not to place any order under this tender call. This decision does not commit to AAI to pay any costs or damages or loss incurred in the preparation and submission of any requisite tender or technical proposal or to procure or contract for any of the items described herein.

7.2 If the Bidder intentionally/unintentionally gives wrong information in his tender, AAI reserves the right to reject such tender at any stage or to cancel the contract, if awarded and to forfeit the Xxxxxxx Money and/or performance guarantee absolutely besides legal action including blacklisting of such Bidder.

7.3 Tender in which any of the particulars and prescribed information are missing or are incomplete, in any respect and/or prescribed conditions are not fulfilled, shall be considered non-responsive and is liable to be rejected.

8 Guarantee/Warranty & Defects Liability Period:`

8.1 The contractor shall supply the cartridges with manufacturer’s Guarantee/warrantee.

9 Patents, Xxxxxx's Liability & Compliance of Regulations :

9.1 Successful Bidder shall protect and fully indemnify the AAI from any claims for infringement of patents, copyright, trademark or the like.

9.2 Successful Bidder shall also protect and fully indemnify the AAI from any claims from successful Bidder's workmen/employees, their heirs, dependents, representatives etc. or from any other person(s) or bodies/companies etc. for any act of commission or omission while executing the order.

9.3 Successful Bidder shall be responsible for compliance with all requirements under the laws and shall protect and completely indemnify AAI from any claims/presents arising out of any infringement.

9.4 The Successful Bidder shall make good the loss/damage, intentional/unintentional caused to the premises and /or property of the authority such as equipment/fittings/ fixtures/vehicles etc.

9.5 AAI shall not be responsible for any injury or lapses sustained by agency’s personnel during the execution of work order at AAI site.

10 Period of contract and Extension Thereof:

This contract is initially for a period of ONE YEAR commencing from “Service Commencing Date” as indicated in the contract document.

11 Terms of Payment & Time limit for supply of the items:

11.1 No mobilization advance shall be paid for any activity.

11.2 The payment shall be made on actual supply of the cartridges after the placement of the order within 15 days from the supply and submission of original invoice.

11.3 In case of delay in supplying the items within the stipulated time mentioned in the supply order, Liquidity Damage will be levied @1% per week of delay or part thereof to a maximum of 5%.of the amount mentioned in the supply order. On further delay for more than 5 weeks from the issue of the supply order without justified reason, the order will be cancelled and necessary legal action will be taken against the Vendor. AAI has the right to accept or reject the reason assigned by the Vendor.

11.4 Taxes will be dealt as per prevailing rules of Government of India while making payments

12 Settlement of Disputes and Arbitration :

12.1 Except where otherwise provided for in the contract, all questions and disputes relating to the meeting of the specifications, designs, drawings, and instructions herein before mentioned and as to the quality of workmanship or materials used on the work or as to any other question, claim, right, matter or thing what so ever in any way arising out of or relating to the contract, designs, drawings, specifications, estimates, instructions, orders or these condition or otherwise concerning the works, or the execution or failure to execute the same whether arising during the progress of the work or after the cancellation, termination, completion or abandonment there of shall be referred to the sole arbitrator as may be appointed by the Chairman, Airports Authority of India.

12.2 There will be no objection if the arbitrator so appointed is an employee of AAI and that he had to deal with the matters to which the contract relates and that in the course of his duties as such he had expressed views on all or any of the matters in dispute or difference.

12.3 The arbitrator to whom the matter is originally referred being transferred or vacating his office· or being unable to act for any reason, the appointing authority for arbitrator, as aforesaid at the time of such transfer, vacation of office or inability to act, shall appoint another person to act as arbitrator in accordance with the terms of the contract. Such person shall be entitled to proceed with the reference from the stage at which his predecessor left it. It is also a term of this contract that no person other than a person appointed by the authority mentioned here-in should act as arbitrator and if for any reason that is not possible the matter is not to be referred to arbitration at all.

12.4 It is also a term of this contract that if the Bidder does not make any demand for appointment of arbitrator in respect of any claims in writing as aforesaid within 90 days from the date of issue of completion certificate by the Airport Director, the claim of the Bidder shall be deemed to have been waived and absolutely barred and AAI shall be discharged and released

of all liabilities under the contract in respect of these claims.

12.5 The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration Act, 1996, or any statutory modifications or re-enactment thereof and the rules made there under and for the time being in force apply to the arbitration proceeding under this clause.

12.6 It is also a term of this contract that the arbitrator shall adjudicate on any such disputes as are referred to him by the appointing authority and give separate award against each dispute and claim referred to him and in all cases where the total amount of the claims by any party exceeds Rs.75000/- the arbitrator shall give reasons for the award.

12.7 It is also a term of contract that if any fees are payable to the arbitrator these shall be shared equally and be paid by both the parties.

12.8 It is also a term of the contract that the arbitrator shall be deemed to have entered on the reference on the date he issues notice to both the parties calling them to submit their statement to claims and counter statement to claims.

12.9 The value of the arbitrator shall be as decided by the arbitrator. The fees, if any, of the arbitrator shall, if required to be paid before the award is made and published, be paid half and half by each of the parties.

12.10The cost of the reference and of the discretion of the arbitrator who may direct to any by whom and in what manner, such costs or any part thereof shall be paid and fix or settle the amount of costs to be so paid.

13 Effect and Jurisdiction of Contract :

13.1 The contract shall be considered as having come in to force from the date of issue of AAI’s letter of acceptance of the offer. All legal and judiciary matters shall be subject to jurisdiction of Dibrugarh courts only.

13.2 The law applicable to this contract shall be the law enforced in India.

14 General Conditions of Contract

14.1 Tender documents are not transferable.

14.2 One bidder shall submit only one tender.

14.3 Only one tender document shall be sold to a single party, either a firm or individual. The

Proprietor of more than one company or firm will be considered as single party and one legal entity.

14.4 A sole proprietor having concerns under different names will be considered as a single

Legal entity. PAN card will determine the single entity criteria, hence will be the basis for decision.

14.5 In case of partnership firms, as it does not have any legal entity on its own, hence if two

or more firms are having common partners then all these firms will be considered as single entity. The principle of implied agency of partner as per the Partnership Act of

India has been taken as guiding principle. Since the provisions are different in Tax laws, hence different PAN card will not entitle the firms having common partners to be treated as separate entity for the purpose of present tender.

14.6 In case of companies, if the holding company and its subsidiary are participating in the

Same tender then a disclosure to this effect is to be made at the time of application for tender form. Also it will be mandatory for them to submit the basis and proof of the relationship during the technical bid stage.

14.7 It may be noted that the Xxxxxxx Money Deposit / Security Deposit of the successful

Bidder shall be forfeited on account of non-compliance of any of the following:

i. Unconditional Acceptance of Letter of Intent (LOI) within 05 (Five) working days.

ii. Acceptance of work order within 05 (Five) working days.

iii. Furnishing of Security deposit in the form of Demand Draft/Performance Bank Guarantee issued by a Nationalized/Scheduled Bank within 60 (Sixty) calendar days of acceptance of work order.

iv. Execution of the agreement within 30 (Thirty) calendar days of acceptance of work order.

14.8 Xxxxxxx Money Deposit / Security Deposit of the successful bidder shall be forfeited and

The bidder may be debarred for further participation in AAI’s tender (s) for a period of three years, on account of non-compliance of any of the following.

i. If at any stage it is found that the tender document, downloaded from CPPP Portal, has been tempered or any unauthorized changes have been made in the contents of the tender. The decision of Airport Director in this regard shall be final and binding on the Contractor.

ii. Disclosing relation or relations employed in the capacity of an officer in AAI to the authority inviting tenders.

14.9 Tender(s) will remain valid for a period of 180 days from the date of opening of Envelope-II. If any tenderer withdraw during the validity period, his Xxxxxxx Money Deposit will be forfeited. However, the tenderer (s) can withdraw their tender after the validity is over or may extend the validity of their tender (s) with the consent of AAI.

14.10 The bidder(s) shall give the list of his near relatives employed in AAI.

14.11 The successful bidder shall intimate the names of the persons employed by him or going

to be employed, who are near relatives of AAI employees.

Note:-By the term “Near relative” is meant wife, husband and dependent parents, grandparents, children, grandchildren, brothers, sisters, uncle, aunt, cousins and their corresponding in laws.

14.12 No officer/Gazetted officer employed in Airport Authority of India service or the Government of India is allowed to work as a contractor for a period of two years of his retirement without the previous permission of the Airports Authority of

India/Government of India. The contract is liable to be cancelled if either the contractor or any of his employees is found at any time to be such a person who had not obtained the permission of the Airports Authority of India/Government of India as aforesaid, before submission of the tender or engagement in the contractor’s service.

14.13 The tender for the work shall not be witnessed by a contractor or contractors who Himself/themselves has/have tendered or who may and has/have tendered for the same work. Failure to observe this condition would render tenders of the contractors tendering as well as that of witnessing the tender liable to be summarily rejected.

14.14 The tender shall be in the prescribed form. Tender are invited on the basis of four Envelope system as detailed in General Information and Guidelines (Section-B).

14.15 AAI shall not pay any cost incurred in the preparation and submission of any tender or

Any cost incidental thereto.

14.16 Taxes as applicable in respect of this contract shall be payable by the contractor and may

be deducted at source. Airports Authority of India will not entertain any claim whatsoever in this respect.

15 Declaration ¬

I. I/We declare that no Director/Employee of Airports Authority of India is/are a Director/Partner of my/our firm/Company/Partnership/Proprietor.

II. The General Conditions of Contract given in the tender document are hereby accepted unconditionally and shall be complied with.

Signature of Bidder:

Name:             

Stamp   Telephone:               Fax

                      E-mail            

SECTION-IV

ANNEXURE-1 DETAILS OF BIDDER

(To be submitted in Envelope - I)

All individual firms applying for tender are requested to complete the information in this form..

1.	Name of firm:
2.	Head office address:
3.	Registered office address:
4.	Telephone:	| Mobile:
	Contact person name & Designation :
5.	Fax :	| E-mail:
6.	Place of incorporation/
	Year of incorporation / registration:
	Status of Firm: Corporation or Public limited / Private Limited / Partnership firm/
	Individual Proprietorship Firm
	Registration No.

Signature……………………………….

Name & Design ……………………….

Bidder / Authorized Signatory Company Stamp / Seal

ANNEXURE-2

UNCONDITIONAL ACCEPTANCE LETTER

(On company’s Letter Head)

(To be submitted in Envelope - I)

Ref No ……………. Date :

…………….

To

The Airport Director, Airports Authority of India, Dibrugarh Airport, Mohanbari-786012.

Subject: Unconditional Acceptance of terms &conditions

Sir,

Reference may please be made to your tender no. AAI/DIB/APD//CNS/IT/2017 for Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport.

1. I/We have read and examined the Tender documents for “Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport, Mohanbari. I/We have thoroughly understood the Tender documents containing terms & conditions and other instructions of the contract given and hereby agree to abide by it, in its entirety without any deviations and ambiguity for the above work.

2. I/We have noted that after accepting the Tender terms & conditions including finalized specifications in its entirety, it is not permissible to put any remarks/conditions (except unconditional rebate on price if any) in the Tender enclosed and the same has been followed in the present case. In case, this provision of the Tender is found violated after opening Financial Bid, I/We agree that the Tender shall stand rejected and AAI shall without prejudice to any other remedy be at liberty to forfeit absolutely the full xxxxxxx money.

3. I/We agree to keep Tender validity for 180 days from the date of submission thereof.

4. I/We offer to work at the rate given by me/us as per financial bid enclosed duly signed and it is confirmed that no other charges would be payable to me/us.

5. I/We understand that in the event of not submitting any one or more documents/information by me/us mentioned in Tender document or with inadequate information, my/our Tender will be liable for rejection. Also, all the documents submitted by me/us are true to the best of my knowledge, in case it is discovered at any time that the documents are forged/camouflage/ false the Tenders shall be out rightly rejected and the firm shall be debarred/ black listed for any business with AAI for minimum period of three years.

6. Should the Tender be accepted, I/We hereby agree to abide by and fulfill all terms, conditions & provisions of aforesaid documents and all the rules/ regulation of AAI and any dispute will be settled mutually within the AAI rules first.

7. I/We declare that I/We have not paid and will not pay any bribe to any officer of AAI for awarding this contract at any stage during its execution or at the time of payment of bills, and further if any officer of AAI asks for bribe/gratification, I will immediately report it to the Appropriate Authority in AAI.

8. Required Xxxxxxx Money Deposit and Tender Cost have been paid online for this work.

9. It is also certified that our firm has never been Debarred/Black listed by CBI or AAI or any PSUs/Department like Railways, Defence or any other Department of Govt. of India/State Governments/pvt firm.

Yours truly,

Signature……………………

Name & Design ……………

Bidder/Authorized Signatory Company Stamp / Seal

ANNEXURE-3

ANNUAL TURN OVER

(To be submitted in Envelope - I)

ASSESSMENT YEAR	ANNUAL TURNOVER AS PER AUDITED BALANCE SHEET (Rs.)
2014-15
2015-16
2016-17
Average Annual Turnover

NOTE: The above data is to be supported by Audited Balance Sheets along with profit & loss account of the firm.

* If not audited till the date of submission of tender, a certificate from the Chartered Accountant may be submitted, along with un-audited accounts.

Signature……………………….

Name & Designation …………

Bidder/Authorized Signatory Company Stamp / Seal

ANNEXURE-4

LIST OF DOCUMENTS TO BE SUBMITTED IN VARIOUS ENVELOPES

Tender NIT No. ………………………

Name of Work: - Comprehensive Annual Maintenance Contract Of Computers Hardware/Software & Peripherals Including Networking at Dibrugarh Airport, Mohanbari, Assam.

ENVELOPE – I TECHNICAL BID

S No	Eligibility particulars	Name of PDF file to be uploaded	Compliance by the Bidder
a	Scanned copy of Tender Fee DD of Rs 390/-	Tender Fee DD	YES/NO
b.	Scanned Copy of EMD DD of Rs. 3486/-	EMD DD	YES/NO
c.	NSIC Certificate in case of NSIC bidder	NSIC- Certificate	YES/NO
d.	Details of firm as per Annexure-1.	Firm-Details	YES/NO
e.	Undertaking stating that its firm/partners/directors have not been blacklisted or any case/complaint is pending against them in India or abroad by any govt. organization/private firm.	Undertaking	YES/NO
f.	Un-conditional Acceptance of all terms & conditions of tender as per format in Annexure-2 of the tender document.	Acceptance- Letter	YES/NO
g.	Proof of GST Registration No. Annexure - 7	GST-No	YES/NO
i.	Proof of PAN card of firm/proprietor.	PAN-Card	YES/NO
j.	Annualized Average Financial Turnover during last 03 financial years ending on 31st March 2017 shall be at least Rs. 58440/ (Rupees Fifty eight thousand four hundred and forty only) i.e. 30% of estimated cost. As a proof, audited abridged Balance Sheet along with Profit & Loss Account shall be submitted.	ABS-2016, ABS-2015, ABS-2014	YES/NO
l.	Experience certificate i.r.o. works mentioned above from end user agencies indicating value, scope & completion date of the order(s).	Experience- Certificate	YES/NO
m.	Customer details i.r.o. work experience claimed {Postal address, Office Phone, Email & URL (if any)}.	PO-Customer- Details	YES/NO

p.	Power of Attorney on stamp paper of Rs.100/- authorizing the designated executive to sign all documents on behalf of the Company or Firm, if the bid is not signed by the Director of the Company or Partner / Proprietor of the Firm.	PoA	YES/NO
c.	Tender document including Corrigendum, if any, signed on all pages including physically signed and stamped All pages of Tender Document signed and stamped.	Tender-Doc	YES/NO
n.	Compliance statement as per Annexure-4	Compliance- Statement	YES/NO

ENVELOPE – II FINANCIAL BID

a. SCHEDULE OF QUANTITY as per ANNEXURE -8. Financial BID SCHEDULE OF QUANTITY YES/NO

Signature with date: ………………….

Name & Design: …………………….

Bidder/Authorized Signatory Company Stamp / Seal

Annexure-5 FINANCIAL BID

(To be submitted in ENVELOPE - II)

Name of work: Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport

SCHEDULE OF QUANTITY

Sl. No.	Printer Model	Cartridge Model	Total quantity required over a period of one year	Rate Per Cartridg es in (Rs.)	Total Amount in (Rs.)
1	HP CLJ 1600	HP 124	01
2	CANON IMAGE CLASS	SPS 925	28
3	HP LJ P 1566	HP 78 A	01
4	SAMSUNG SCX 4300	MLT D-109S	04
5	SAMSUNG ML 2161	MLT D-101S	20
6	HP P2015D	HP 53A	32
7	HP P 1160	HP 49A	04
8	CANON FX L170	328	04
9	CANON FX L140	FX-9	04
10	HP LJP1106	88A	27
11	RICOH SPC250DN	C 250A	01
12	HP LJP 1505	HP 36A	04
Total amount

{Total Amount in words: Rs.

……………………………………………………………………………………………………}

Annexure-6 AGREEMENT

(On Rs.100/- Non Judicial Stamp Paper)

THIS AGREEMENT, entered into this ……………. (Date) day of ………………………..

(Month & Year) by and between ………………… (Name of Contractor), having its office at

……………………………………………………. (Contractor’s office address) (hereinafter called the “Contractor”) and the Airports Authority of India having its office at Dibrugarh Airport, Mohanbari – 786012 (Assam) (hereinafter called the “AAI”), the expressions “Contractor” and “AAI” shall mean their successors, legal representatives or assigns, for the Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport

WITNESSETH

WHEREAS, AAI invited offers for the Comprehensive Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport for ONE YEAR.

WHEREAS, the Contractor has offered Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport for one year in accordance with their Price Bid dated (Date) and

AAI has accepted its offer.

NOW, therefore, in consideration and mutual covenants contained herein, the Contractor and the AAI (hereinafter referred to as the “parties”) agree that the following document shall be part of this agreement:

1. AAI Tender Document including section-I, II, III, IV, Annexure-1 to 9 for the Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport

2. Tender corrigenda no. 1, 2 – if any.

3. Queries raised by AAI during technical evaluation and technical clarifications submitted by the contractor in response thereof.

4. Reference of LoI/Work Order issued/acceptance of bidder/amendment, if any.

Signed this agreement on …………... Day of ………… Month Year.

For and on behalf of Contractor For and on behalf of AAI

Signature Signature

Name of the Executive: …………….. Name of Executive: …….

Design: ……………………………. Design: …………...

1. Witness on behalf of Contractor: 2. Witness on behalf of AAI:

Signature: …………………………… Signature: …………………

Name: ………………………………... Name: …………………

Designation: ………………………. Designation: ……………

Annexure-7

GST UNDERTAKING

Name of work: Annual Rate Contract for supply of Printer Cartridges for Dibrugarh airport.We hereby declare that we are registered under GST and comply with all provisions of GST Act. Our GST details are furnished as below:

1.	GST Registration No. (Enclose copy of GST Regn.)
2.	PAN
3.	Legal Name

Further, I / We hereby unconditionally accept the following conditions in its entirety for the above work.

1. We are registered under GST and compliant of GST provision.

2. We undertake that all input credits shall be passed on to AAI by the bidder.

3. In case of non-compliance of GST provisions and blockage of any input credit, we shall be responsible to indemnify AAI.

Date:

Place: Signature with name and Company Seal.

ANNEXURE-8

DETAILS OF COMPLETED WORKS OF SIMILAR NATURE

(To be submitted in Envelope - I)

(During last seven year ending on 31st March 2016)

S. No.	Name of	Name of	Brief	Date of	Date of	Date of	Value
	the	the client	Description	Start	completion	actual	(Rs.)
	contract		of the		as per	completion
			contract		contract
1.
2.
3.
4.

NOTE: Please upload supporting documents for the above information in Tech Bid folder.

Signature………………………….

Name & Design ………………….

Bidder/Authorized Signatory Company Stamp / Seal