Examples of Procurement file in a sentence

If James City County intends to issue another Solicitation within a reasonable time after cancellation of the bid/proposal for the same materials, services or construction, any responses received under the canceled solicitation shall be retained in the Procurement file, and James City County shall withhold responses from public inspection, if the Purchasing Director makes a Written Determination that such action is advantageous to James City County.
Respondents shall submit quotations on a form approved by the Chief Procurement Officer and the quotations shall be recorded and placed in the Procurement file.
A record showing the basis for determining the successful Respondent shall be retained in the Procurement file.
All documents used in any procurement must be filed in the Procurement file.
The resulting Contract must be in Writing and the Procurement file must document the use of this special procurement Rule by number to identify the sourcing method.

More Definitions of Procurement file

Procurement file means the documentation contained in a Procurement file that details the history of the Procurement through award of the contract. It includes, at a minimum, the rationale for the method of Procurement, the selection of the contract type, the reasons for selection or rejection of the contractor, and the basis for the contract price.

Procurement file means the official records file of the Director whether located in the Office of the Director or at the public procurement unit. The procurement file shall include in electronic or paper form a list of notified vendors, final solicitation, solicitation amendments, bids/offers, final proposal revisions, clarifications, and final evaluation report.

Procurement file means any of the following files maintained by an Authorized Agency: a solicitation, Contract, Amendment, Work Order, or contract administration file, separately or collectively.

Procurement file means the official records file of the procurement officer or contract administrator and shall include (electronic or paper):

Procurement file means a record of all relevant meetings, discussions, decisions and correspondence relating to a procurement exercise.

Procurement file means a physical record keeping system, whether in paper copy and/or in electronic format, that maintains records of all procurements, accessible to authorized persons for purposes of review, reference, audit, or reporting.

Procurement file means a written record maintained by the purchasing agency that contains documents related to the origination, solicitation, award, contract, and contract administration, including written determinations and approvals.