Record Keeping and Reporting Requirements. Accurate record keeping and reporting are crucial to the successful management of your CDBG- funded activities. The failure to maintain adequate documentation of CDBG-funded activities continues to be one of the most serious administrative issues undermining program performance and regulatory compliance of subrecipients in the CDBG Entitlement program. Without adequate record keeping, you and your grantee cannot track performance against your contract goals and your grantee cannot provide adequate management support in its oversight of your activities. Insufficient documentation and reporting on your part leads to serious monitoring findings, and those findings are likely to be much more difficult to resolve in cases where records are missing, inaccurate, or otherwise deficient. It is very important, therefore, that you adhere to the record-keeping and reporting requirements of the Entitlement program and other pertinent regulations. Adequate documentation means knowing: • What information needs to be collected and why. • When that information should be collected (and how often). • How the information should be acquired, organized, and stored. • How the information should be reported. • The required retention period for records. This chapter addresses the minimum standards for documentation with respect to general record- keeping requirements, file organization and maintenance, retention of records, access to records, and reporting requirements. The end of the chapter contains a comprehensive chart identifying key records for each of three record types: administrative records, financial records and project records. AS YOU READ THIS CHAPTER, THINK ABOUT …
Record Keeping and Reporting Requirements. The Contractor shall maintain or supervise the maintenance of all records necessary for the proper and efficient operation of its programs including, as applicable, records relating to screenings, assessments, applications, determination of clients' eligibility, the provision of services, treatment, administrative costs, statistics, fiscal operations, and any other records necessary for complying with the reporting and accountability requirements of this contract.
Record Keeping and Reporting Requirements. C.15 Monitoring Data Availability [326 IAC 2-6.1-2] [IC 13-14-1-13]
Record Keeping and Reporting Requirements. 25. Compass Bank shall retain all automobile loan files submitted by dealers for approval, all documents and notices relevant to the buy rates set for such automobile loans for the term of this Agreement, and any databases containing loan file data. Compass Bank also shall retain all records relating to its compliance with this Agreement for the term of this Agreement, including documents concerning its equal credit opportunity employee training.
Record Keeping and Reporting Requirements. Review the following examples and indicate whether the approach being taken is adequate or inadequate. Where you feel the approach is “inadequate,” explain why and what might be done differently.
Record Keeping and Reporting Requirements. C.14 Malfunctions Report [326 IAC 1-6-2] Pursuant to 326 IAC 1-6-2 (Records; Notice of Malfunction):
Record Keeping and Reporting Requirements. D.1.9 Record Keeping Requirements [326 IAC 2-9-8] Pursuant to 326 IAC 2-9-8 (Crushed stone processing plants), the owner or operator shall prepare and maintain records of the source for the past twelve (12) months, based on a monthly rolling aver- age. These records shall be maintained for a minimum period of five (5) years, and made available, upon request, to the Office of Air Management (OAM).
Record Keeping and Reporting Requirements. 33 SECTION 18. Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 SECTION 19.
Record Keeping and Reporting Requirements. (a) The Borrower agrees to keep true records and books of account in which entries will be made in accordance with Generally Accepted Accounting Principles for the airlines industry as set forth in applicable guidelines of the Financial Standards Board ("FASB") consistently applied and will maintain accounts and reserves adequate in the opinion of the management of the Borrower, for all taxes (including income taxes), all depreciation, depletion, obsolescence and amortization of its properties, all other contingencies, and all other proper reserves.
Record Keeping and Reporting Requirements. D.11 Record Keeping Requirements [326 IAC 2-9-7] Pursuant to 326 IAC 2-9-7 (Sand and Gravel Plants), the owner or operator shall prepare and maintain records of the annual throughput, based on a calendar year. These records shall be maintained for a minimum period of five (5) years, and made available, upon request, to the Office of Air Management (OAM).
