Functioning Clause Samples
The 'Functioning' clause defines how a particular agreement, system, or process will operate in practice. It typically outlines the procedures, responsibilities, and mechanisms that ensure the ongoing performance of the contract or arrangement, such as how services are delivered, how communication is maintained, or how issues are addressed. By specifying these operational details, the clause ensures that all parties have a clear understanding of expectations and processes, thereby reducing ambiguity and helping to prevent disputes related to the day-to-day execution of the agreement.
Functioning. The committee shall meet as needed, but not less frequently than monthly with the administration. The committee will prepare and post an agenda on the teachers' bulletin board, or appropriate alternative communication mode, two (2) days prior to the committee meeting. School/department committee minutes will be distributed to all teachers within two (2) days of a meeting. All members of the school/ department committee shall receive copies of the school/ department budget by October 1 of each school year and the regular monthly update each month thereafter.
Functioning. The Instructional Council shall meet during the normal school day, monthly throughout the school year; however, monthly meetings may be cancelled or additional meetings may be added as necessary. In addition, the Superintendent, or his/her designee, in the Superintendent’s /designee’s discretion, may also require additional meetings as needed. The Instructional Council may appoint task force study committees to make recommendations to the Council. Whenever feasible, school district proposals for special federal, state, or private grants may be initiated and processed by the Council before such proposals are submitted to the respective state, federal or private agencies. The Instructional Council may request the services of persons with specialized expertise for information and recommendations as necessary. The Instructional Council may encourage, receive, and act on suggestions and recommendations made by school district personnel or community members. The Instructional Council shall present its recommendations and reports to the Board through the Superintendent and Council Chairperson. The Board agrees to provide adequate secretarial/clerical assistance requested by the Instructional Council. All actions of the Instructional Council shall be consistent with the provisions of this Agreement.
Functioning. The SEC shall meet monthly throughout the year (unless adjustments in scheduling are made by the SEC). When school is in session, the SEC will meet during the normal school day. The SEC may appoint task force study committees to make recommendations to the SEC. The SEC will review the recommendations and recommend changes accordingly. These SEC recommendations will be considered for department implementation. Outcomes will be provided to the SEC regarding the recommendations and the decisions resulting from these recommendations. Existing special education committees will provide the SEC with information regarding their activities. An elections committee will be formed composed of a special education representative, ETA representatives and special education secretary. This committee will conduct elections. The SEC will be co-chaired by one regular education representative, one special education representative and the Director of Special Education.
Functioning. The Commission shall:
(a) adopt its own Rules of Procedure and Financial Regulations, in accordance with the provisions of Article VIII(3) and (7), and any other standing regulations it considers necessary for the performance of its functions;
(b) examine and approve the report of the Executive Committee on the activities of the Commission and adopt its programme of work and its autonomous budget, and the accounts of the previous financial period;
(c) forward to the Director-General of the Organization (hereinafter "the Director-General") reports on its activities, programme, accounts and autonomous budget, and on any matter likely to require action on the part of the Council or Conference of FAO;
(d) create any working groups it considers necessary for implementation of this Agreement.
Functioning. For every $100 in purchases charged to the Visa Desjardins card, one (1) point is credited (one (1) point equals one (1) dollar). Points may then be redeemed for any trip offered by the Canadian travel agency of the authorized representative’s choice. The authorized representative is in no way restricted in the choice of airline, destination or departure date.
Functioning. The Consortium shall meet regularly, at least once a year.
Functioning. 4.1 To effectively discharge its responsibilities, the Board shall meet four times annually. To assist it in discharging its responsibilities, the Board has formed the following standing committees – Audit Committee and Nominating Committee. In addition, the Board has appointed a Chief Executive Officer. However, the vast majority of tasks and responsibilities ordinarily carried out by a chief executive officer will in fact be carried out by KPI as the administrator under the Administration Agreement.
4.2 Furthermore, in the performance of its mandate, the Board can retain the services of external advisors.
4.3 The Chairman of the Board shall be responsible in particular for managing the affairs of the Board and monitoring its effectiveness, setting the agenda for Board meetings and relations with the Corporate Secretary with respect to the affairs of the Board and its Committees. He/she shall also ensure that any important strategic matters or issues are communicated to the Board for approval and that the Board receives the information, reports, documents and opinions required so that the members of the Board can fulfil their role. He/she shall ensure the decisions made by the Board are implemented. The Chairman of the Board shall ensure all interested parties are informed about the Board’s policies with respect to compliance with the by-laws and the Code of Business Conduct and Ethics of the Corporation.
4.4 Specific responsibilities of the Chairman of the Board shall be:
(a) to ensure harmonious relations between the shareholders, the Board and management;
(b) to inform the shareholders of the recommendations for new directors based on the report of the Nominating Committee;
(c) at his/her discretion, to sit on other Board committees; and
(d) to inform management about his/her evaluation of the information provided to the Board.
Functioning. The EWC will meet once a year. With the prior agreement of all parties additional meetings may be organized should exceptional circumstances so require. Place and time will be decided upon latest three months prior to each meeting. For additional meetings a shorter notice time would be acceptable. Time will be made available for a premeeting between the employee delegates. Time allowance for such premeetings shall be from a half to a full day. The EWC shall establish procedures for conducting the meetings. The working language shall be English. Correspondence as well as meetings will be conducted in English. Delegates may express themselves in their own language. Translation into English will be provided. All written material, including the agenda and the minutes of meetings will be in English. Language training for delegates will be offered on an as needed basis. Attendance at the meeting(s) is considered as a business trip. Travel and accomodation will be reimbursed. The EWC shall establish a Working Committee (WC) consisting of a representative and a secretary appointed by Management and a delegate elected among the delegates of the employees. The EWC will be responsible for each meetings agenda. Suggestions for agenda items should be forwarded to the WC at least 5 weeks prior to the meeting. The agenda shall be forwarded to all meeting delegates 3 weeks prior to the meeting. The WC shall meet at least twice annually, once prior to the EWC meeting and once after. Delegates of Management shall act as chairman and as secretary of the meeting. The secretary will issue and forward the minutes of meeting to the participants and local management within two weeks from the meeting date. Information flow to local employees: Local management and the employees delegates will jointly decide upon the most appropriate means of communication to local employees. Company will provide assistance for dissemination of information.
Functioning. Meetings of the JCBF
Functioning. The SEC will meet monthly throughout the year (unless adjustments in scheduling are made by the SEC). When school is in session, the SEC will meet during the normal school day. The SEC may appoint task force subcommittees to make recommendations to the SEC. The SEC will review the recommendations and recommend changes accordingly. These SEC recommendations will be considered for department implementation. Outcomes will be provided to the SEC regarding the recommendations and the decisions resulting from these recommendations. Existing special education committees will provide the SEC with information regarding their activities. The SEC will be co-chaired by one regular education representative, one specialized student services representative, and the Director of Specialized Student Services. The committee co-chairs and Director will work collaboratively during a planning meeting every month to set the monthly agenda, address personal communications and plan for the work of the committee. They will also follow up on the discussions and projects as decided by the full committee. Personal Communications received after the Planning Meeting will be addressed the following month. ETA co-chairs facilitate voting for specialized student services representatives in collaboration with the Department of Specialized Student Services. ETA co-chairs facilitate voting for the general ed positions by collaborating with the ETA Board.