Transitory Records definition

Transitory Records means records kept solely for convenience of reference and of limited value in documenting the planning or implementation of Township policy or programs, such as:

Transitory Records means any recording of information required for routine or short-term transactions, and contains little or no information of ongoing value including:

Transitory Records means Records in any media or format created and received in the conduct of City business that possess no value beyond an immediate minor transaction or the creation of a subsequent Record. Transitory Records are of such short-term value that they are not required to satisfy statutory, legal, and financial obligations, or provide evidence of decisions and operational and administrative activities.

Examples of Transitory Records in a sentence

• The original thermal paper faxes can be destroyed in terms of the National Archives and Records Service’s General Disposal Authority AT2 for the Destruction of Transitory Records.

• The Government of Ontario Common Records Schedule for Transitory Records authorizes the individual who created, received or is responsible for the transitory records to destroy them immediately when no longer used or actively referred to.

• Transitory Records: records relating to agency activities that have temporary value and do not need to be retained once their intended purpose has been fulfilled.

• For more information about transitory records see the guide entitled Official and Transitory Records: A Guide for Government of Alberta Employees available on the government’s Records and Information Management website (www.im.gov.ab.ca).• If the information in a record will have some future administrative, financial, legal, research or historical value to the school board, then you should file the record.

• Additional information can also be found in Archives of Ontario Recordkeeping Fact Sheet: The Fine Art of Destruction: Weeding Out Transitory Records.

More Definitions of Transitory Records

Transitory Records means records that have short term, immediate, or no value and will not be required for future reference. These include telephone messages, post-it notes, memos, notes and messages.

Transitory Records means a subset of ARMA Records that are needed only for a limited period of time in order to complete a routine action or prepare an ongoing record.

Transitory Records means Records that have very short-lived business, administrative, fiscal, legal, or historical value. This Policy provides that Transitory Records may be disposed of in an appropriate manner once their value as business, administrative, fiscal, legal, or historical Records has expired.

Transitory Records means those records that have no enduring administrative, fiscal, legal or historical value, no legal requirement for retention, and have fulfilled their purpose.

Transitory Records means Records which are only required for a limited period of time for the completion of a routine action or the preparation of an ongoing Record. It is a Record’s content and context that determines whether a Record is transitory, rather than its form. Examples of Transitory Records include: working documents, such as drafts or preliminary versions; committee agendas and minutes held by committee members other than committee chair/secretary; copies of Records retained when the original is sent to another department (e.g. copy of invoice when original sent to Finance for payment); “cc” “bcc” or FYI copies kept for convenience or information; routine text messages, voicemails and recordings of voice messages; and routine emails to schedule or confirm meetings or events.

Transitory Records means records that have only short-term, immediate, or no value to your organization that you will not need in the future. Transitory records can include messages, post-it notes, invitations, brochures, opened envelopes, memos, notes and messages (either paper, voice or electronic.)

Transitory Records means records in any format that are of short-term value, with no further uses beyond an immediate transaction. (see Appendix A and B)