Records Retention definition

Records Retention has been renamed to “Document Management”, deleted it in its entirety and replaced with the following: The Contractor must retain sufficient documentation to substantiate claims for payment under the Contract and all other records, electronic files, papers and documents that were made in relation to this Contract. Contractor must retain all documents related to the Contract for five years after expiration of the Contract, or, if longer, the period required by the General Records Schedules maintained by the Florida Department of State available at:xxxx://xxx.xxxxxxxxx.xxx/library-archives/records-management/general-records- schedules/.
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Records Retention means the length of time records should be maintained by an organization. This duration can range from immediate disposal to archival preservation.
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Records Retention means City policy setting forth the criteria and standards for the management of Project records to be retained in a cost effective manner to meet business needs and comply with legal requirements, then destroyed in a timely manner when retention is no longer required. Request for Information (RFI) means a request from the Design-Build Firm seeking an interpretation or clarification relative to the Contract Documents. The RFI, which shall be clearly marked RFI, shall clearly and concisely set forth the issue(s) or item(s) requiring clarification or interpretation and why the response is needed. The RFI must set forth the Design-Build Firm’s interpretation or understanding of the document(s) in question, along with the reason for such understanding.
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Examples of Records Retention in a sentence

  • All such books, records and documents shall be retained by each Party in accordance with its respective Records Retention Policy, or at least a minimum of five (5) years after final financial and narrative reports are submitted to the Office of Analytics; whichever is longer.

  • Unless otherwise directed by TxDOT, record retention shall comply with the requirements of the Texas State Records Retention Schedule, and shall be provided to TxDOT at the time of the expiration or earlier termination of the Agreement.

  • QC-005 Records Retention – Suppliers/Vendors and special processors, as well their subcontractors, shall maintain records to substantiate product compliance to the MC2 purchase order requirements and must be capable of furnishing copies of these records upon request of MC2, MC2 customers, and government/regulatory representatives as applicable.


More Definitions of Records Retention

Records Retention means the period of time that Redflex will retain confidential information to include photographic evidence and data associated with the photo enforcement program.
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Records Retention. Records will be maintained for the periods sufficient to satisfy IRS regulations, federal grant requirements, audit requirements (if applicable), and other legal needs, as may be determined. 21 Please see example CWC Kansas City Conflict-of-Interest Policy: xxxxx://xxx.xxxxxxxxxxxxx.xxx/files/Year_04_Board_Meetings/20190815_Board_Materials/03- Conflict_of_Interest_Policy.pdf • Processing controls: These controls will be designed to identify any errors before they are posted to the general xxxxxx. Common processing controls include (1) source document matching, (2) ensuring clerical accuracy of documents, and (3) general ledger account code checking. • Security of financial data: The school’s accounting software will be fully accessible only to the executive director and a contracted financial-services provider (who may also act as the designated fiscal officer, per Ohio statute). Individual usernames and passwords will be issued for every user, and users’ access will be limited according to their functionality and role within the schools. • Reconciliation controls: These controls will be designed to identify any errors after transactions have been posted and the general xxxxxx has been run. The process involves reconciling selected general ledger control accounts with subsidiary ledgers. Ensuring financial health and compliance The executive director will receive financial-management support from a regional director of operations from the planning year onward. CWC Cincinnati will follow the financial policies and procedures developed by the executive director and approved by the board during the preopening period. In addition, the executive director will prepare, and the board will approve for submission, all necessary financial documentation to the relevant agencies (Ohio Department of Education and our sponsor). Financial statements and audits At the end of each month at CWC Cincinnati, the school’s back-office provider will prepare financial statements. Reports will be provided to the executive director and Finance Committee in a mutually agreed-upon format, including at a minimum the statement of activities and statement of financial position. The full board will receive a financial report at least once per quarter, in advance of its meeting. Fiscal audits will be performed annually by an independent auditing firm with demonstrated experience in auditing charter schools in Cincinnati. The board, acting on recommendations from the Finance Committee, wil...
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Records Retention. Seller shall retain records, documents, and supporting information required for the performance of this procurement for a minimum of five years from the last day of the fiscal year in which the document was created or as described in the procurement contract, SOW, or in the Battelle drawing or specification, whichever is longer. Such documents include but are not limited to inspection records, acceptance records, test records, material and special process certificates, certificates of conformance, financial records, and acquisition and supply records Seller must include requirements of this paragraph in any lower-tiered purchase order issued by the Seller to support product being sold to Battelle. Seller shall include in each lower tier contract the appropriate flow down clauses as required by FAR and DFARS. Product and Process Change Reporting: Seller shall immediately notify Battelle's Point of Contact by mail or in writing upon deciding to implement any change to its manufacturing process or product after it has submitted a FAI to Battelle. Seller shall offer Battelle the opportunity to participate in all Seller process and product change activities, from initiation through approval and implementation, on a real time basis. Prior to implementing such changes, the Seller shall confirm to Battelle whether the change will adversely affect product performance, system supportability, or any other contractual or regulatory requirement. Then Battelle shall have the opportunity to review the change and approve or disapprove it. If Battelle disapproves of the change, seller must work with Battelle to develop an agreeable solution, or if possible, continue the previously approved manufacturing process or product. Seller must include the requirements of this paragraph in any lower-tier purchase order issued by the Seller to support product being sold to Battelle Original Equipment Manufacturer (OEM) Sources:
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Related to Records Retention

  • Records management means the systematic control of all records from creation or receipt through processing, distribution, maintenance and retrieval, to their ultimate disposition.

  • Criminal records check means any criminal records check conducted by the superintendent of the bureau of criminal identification and investigation in accordance with division (B) of this section.

  • Electronic and Information Resources Accessibility Standards means the accessibility standards for electronic and information resources contained in Title 1 Texas Administrative Code Chapter 213.

  • Medical Records the Study Subjects’ primary medical records kept by the Institution on behalf of the Study Subjects, including, without limitation, treatment entries, x-rays, biopsy reports, ultrasound photographs and other diagnostic images. Zdravotní záznamy: primární zdravotní záznamy Subjektů studie vedené Zdravotnickým zařízením ve vztahu k Subjektu studie, zejména záznamy o poskytnuté péči, zázanym o RTG vyšetřeních, protokoly o provedených biopsiích, snímky z ultrazvukových vyšetření a další snímky diagnostické povahy. Study Data: all records and reports, other than Medical Records, collected or created pursuant to or prepared in connection with the Study including, without limitation, reports (e.g., CRFs, data summaries, interim reports and the final report) required to be delivered to Sponsor pursuant to the Protocol and all records regarding inventories and dispositions of all Investigational Product. Studijní data a údaje: veškeré záznamy, zprávy a protokoly, jež jsou odlišné od Zdravotních záznamů, a které jsou získány, shromážděny či vytvořeny v návaznosti na či připraveny v souvislosti se Studií, zejména zprávy, záznamy a protokoly (např., CRFs, datové přehledy, mezitímní zprávy a protokoly, a závěrečná zpráva), které jsou požadovány, aby byly poskytnuty Zadavateli v souladu s Protokolem a veškerými záznamy ohledně inventurní evidence a nakládání s veškerým množstvím Hodnoceného léčiva.

  • Data Protection Impact Assessment means an assessment by the Controller of the impact of the envisaged processing on the protection of Personal Data.

  • Criminal history record information means that term as defined in section 1a of 1925 PA 289, MCL 28.241a.

  • Electronic and Information Resources means information resources, including information resources technologies, and any equipment or interconnected system of equipment that is used in the creation, conversion, duplication, or delivery of data or information. The term includes telephones and other telecommunications products, information kiosks, transaction machines, Internet websites, multimedia resources, and office equipment, including copy machines and fax machines.

  • Pupil Records Means both of the following: (1) Any information that directly relates to a pupil that is maintained by LEA and (2) any information acquired directly from the pupil through the use of instructional software or applications assigned to the pupil by a teacher or other local educational LEA employee.

  • Confidential record means a record that is not available as a matter of right for examination and copying by members of the public under applicable provisions of law. Confidential records include records or information contained in records that the department is prohibited by law from making available for examination by members of the public, and records or information contained in records that are specified as confidential by Iowa Code section 22.7 or another provision of law, but that may be disclosed upon order of the court, the custodian of the record, or by another person duly authorized

  • Education records means an education record as defined in the Family Educational Rights and Privacy Act and its implementing regulations, 20 USC Section 1232g and 34 CFR Part 99, respectively.

  • Student Records Means both of the following: (1) Any information that directly relates to a student that is maintained by LEA and (2) any information acquired directly from the student through the use of instructional software or applications assigned to the student by a teacher or other LEA employee. For the purposes of this Agreement, Student Records shall be the same as Educational Records, and Covered Information, all of which are deemed Student Data for the purposes of this Agreement. Service Agreement: Refers to the Contract or Purchase Order to which this DPA supplements and modifies.

  • area control service means air traffic control service for controlled flights in control areas;

  • Monitoring and reporting requirements means one or more of