Common use of ORDERING PROCEDURES Clause in Contracts

ORDERING PROCEDURES. If the Authority or any Other Contracting Body decides to source the Services through this Services Framework then each Contracting Body shall be entitled at any time, during the Term to place an order for the Services from the Supplier by serving an Order in accordance with Framework Schedule 5 (Ordering Procedure). The Supplier shall comply with the relevant provisions in Framework Schedule 5 (Ordering Procedure). On receipt of an Order Form from a Contracting Body following the award of a Call-Off Agreement, the Supplier shall accept the Order by signing and returning a copy of the Order Form to the Contracting Body concerned and a Call-Off Agreement shall be formed on acknowledgement by the Contracting Body of that signed Order Form. In the event that any Other Contracting Body makes an approach outside of the Framework to the Supplier with a request for the supply of services which are the same as or similar to the Services, the Supplier shall promptly and in any event within five (5) Working Days of the request by the Other Contracting Body, and before any supply of services which are the same as or similar to the Services is made, inform such Other Contracting Body of the existence of this Framework and its ability to place Orders for Services pursuant to it. ASSISTANCE IN RELATED PROCUREMENTS Sharing of information In any case where a Contracting Body wishes to procure Services ("New Services") in circumstances where the Supplier or an Affiliated Company of the Supplier is already providing (or due to provide) the Services or services similar to the Services ("Legacy Services") to that Contracting Body which is related to or which interfaces with or is intended to interface with or be replaced by the New Services, the Supplier shall promptly provide the relevant Contracting Body and any supplier bidding for those New Services ("Relevant Supplier") with all reasonable information and assistance as may be required from time to time to: carry out appropriate due diligence with respect to the provision of the New Services; effect a smooth transfer and/or inter-operation (as the case may be) between the Legacy Services and the New Services; enable the Contracting Body to carry out a fair Further Competition Procedure for the New Services; and enable the Contracting Body and Relevant Supplier to make a proper assessment as to the risk related to the New Services. When performing its obligations in Clause 7.1 the Supplier shall act consistently, applying principles of equal treatment and non-discrimination, with regard to requests for assistance from and dealings with each Relevant Supplier.

ORDERING PROCEDURES. Customer shall request a Service by forwarding to Supplier, by facsimile or such other means as Supplier may designate, a written request for such Service (a "Market Service Order") in substantially the form attached to this Agreement as Exhibit A with all of the information requested by such form completed in full. If upon receipt of such Market Service Order, Supplier agrees to provide such Service (which agreement may not be unreasonably withheld or delayed except with respect to Additional Services requested by Customer which shall be subject to the Authority terms of Section 2.B of the Master Services Agreement), Supplier shall forward to Customer, by facsimile or such other means as Supplier may designate, a response accepting such request (a "Firm Order Confirmation") in substantially the form attached to this Agreement as Exhibit B with all of the information required by such form completed in full. Supplier may, but shall not be obligated to, require that Customer sign and forward to Supplier, by facsimile or such other means as Supplier may designate, the Firm Order Confirmation prior to Supplier agreeing to provide such Service. If Supplier does not request such signed Firm Order Confirmation from Customer, then the agreement of Supplier to provide such Service, and of Customer to obtain such Service, shall be effective when Supplier has forwarded the Firm Order Confirmation to Customer. If, in the Firm Order Confirmation, Supplier has made any Other Contracting Body decides change to source the Services through this Services Framework terms of such Service as requested in the Market Service Order, such change shall apply to such Service unless Customer objects to it by notice to Supplier within three (3) days after Supplier delivers the Firm Order Confirmation. If such an objection is made by Customer, then each Contracting Body Supplier shall not be obligated to provide such Service to Customer. BILLING AND PAYMENT. Supplier shall be entitled at any timeto commence billing Customer the Recurring Charge for a Service as of the Service Date for such Service. The Non-Recurring Charge for a Service shall be billed to Customer on the first invoice provided to Customer after the Service Date with respect to such Service. Customer may delay the Service Date for a Service by up to thirty (30) days after the date designated in or accepted by the applicable Firm Order Confirmation by notifying Supplier of such delay prior to such originally designated date. Supplier will accept such delay provided that Customer pays Supplier for all charges, costs and expenses incurred by Supplier as a result of such delay. If Customer requests a delay that is longer than thirty (30) days, Supplier may designate the thirty-first (31st) day after such originally designated date as the Service Date, and commence billing Customer from such date for the Service. Supplier may bill on a current basis all chargxx, costs or expenses other than Recurring Charges incurred by, and credits due to, Customer. Supplier may bill in advance the Recurring Chaxxxx for all Services to be provided during the Term ensuing billing period. Supplier will, upon request and if available, furnish such detailed information as may reasonably be required for verification of all amounts billed to place an order Customer. All amounts for Services provided to Customer by Supplier and other amounts owing by Customer to Supplier are due and payable within sixty (60) days after the Services from the Supplier by serving an Order in accordance with Framework Schedule 5 (Ordering Procedure). The Supplier shall comply with the relevant provisions in Framework Schedule 5 (Ordering Procedure). On receipt of an Order Form from a Contracting Body following the award of a Call-Off Agreement, the Supplier shall accept the Order by signing and returning a copy date of the Order Form invoice setting forth such amounts, and are payable in immediately available funds to the Contracting Body concerned and a Call-Off Agreement shall be formed on acknowledgement account designated by the Contracting Body of that signed Order Form. In the event that any Other Contracting Body makes an approach outside of the Framework Supplier to the Supplier with a request for the supply of services which are the same as or similar to the Services, the Supplier shall promptly and in any event within five (5) Working Days of the request by the Other Contracting Body, and before any supply of services which are the same as or similar to the Services is made, inform such Other Contracting Body of the existence of this Framework and its ability to place Orders for Services pursuant to it. ASSISTANCE IN RELATED PROCUREMENTS Sharing of information In any case where a Contracting Body wishes to procure Services ("New Services") in circumstances where the Supplier or an Affiliated Company of the Supplier is already providing (or due to provide) the Services or services similar to the Services ("Legacy Services") to that Contracting Body which is related to or which interfaces with or is intended to interface with or be replaced by the New Services, the Supplier shall promptly provide the relevant Contracting Body and any supplier bidding for those New Services ("Relevant Supplier") with all reasonable information and assistance as may be required Customer from time to time to: carry out appropriate time. If such payment due diligence with respect date would cause payment to be due on a Saturday, Sunday or legal holiday, payment for such invoiced amounts will be due on the provision last business day preceding such Saturday, Sunday, or legal holiday. If any portion of the New Services; effect payment is received by Supplier after the payment due date, or if any portion of the payment is received by Supplier in funds that are not immediately available to Supplier, then interest on the overdue amounts shall accrue and be payable by Customer at a smooth transfer and/or inter-operation rate of 1.5% per month (as .000494 per day) or 18% annually or, if less, the case may be) between the Legacy Services and the New Services; enable the Contracting Body to carry out a fair Further Competition Procedure maximum rate permitted by applicable law. The interest will be applied for the New Services; number of days from the payment due date to and enable including the Contracting Body and Relevant date that Supplier to make a proper assessment as to actually receives the risk related to the New Services. When performing its obligations payment in Clause 7.1 the Supplier shall act consistently, applying principles of equal treatment and non-discrimination, with regard to requests for assistance from and dealings with each Relevant Supplierimmediately available funds.

ORDERING PROCEDURES. If the Authority or any Other Contracting Body decides to source the Goods and Services through this Services Framework then each Contracting Body Customer shall be entitled at any time, during the Term to place an order for the Goods and Services from the Supplier by serving an Order in accordance with Framework Schedule 5 (Ordering Procedure). The Supplier shall comply with the relevant provisions in Framework Schedule 5 (Ordering Procedure). On receipt of an the Order Form from a Contracting Body following the award of a Call-Off Agreement, the Supplier shall accept the Order by signing and returning a copy of the Order Form to the Contracting Body concerned and and, in accordance with paragraph 9 or 10 of Schedule 5, a Call-Off Agreement or Lease Agreement shall be formed on acknowledgement receipt by the Contracting Body of that signed Order Formcopy. In the event that any Other Contracting Body makes an approach outside of the Framework to the Supplier with a request for the supply of goods and services which are the same as or similar to the Goods and Services (“Equivalent Goods and Services”), the Supplier shall promptly and in any event within five (5) Working Days of the request by the Other Contracting Body, and before any supply of services which are the same as or similar to the Equivalent Goods and Services is made, inform such Other Contracting Body of the existence of this Framework and its ability to place Orders for Available Goods and Services pursuant to it. ASSISTANCE IN RELATED PROCUREMENTS Sharing of information In any case where a Contracting Body wishes to procure Services goods and/or services ("“New Goods and Services"”) in circumstances where the Supplier or an Affiliated Company of the Supplier is already providing (or due to provide) the Services or services similar to the Goods and Services ("“Legacy Goods and Services"”) to that Contracting Body which is related to or which interfaces with or is intended to interface with or be replaced by the New Goods and Services, the Supplier shall promptly provide the relevant Contracting Body and any supplier bidding for those New Goods and Services ("“Relevant Supplier"”) with all reasonable information and assistance as may be required from time to time to: carry out appropriate due diligence with respect to the provision of the New Goods and Services; effect a smooth transfer and/or inter-operation (as the case may be) between the Legacy Goods and Services and the New Goods and Services; enable the Contracting Body to carry out a fair Further Competition Procedure for the New Goods and Services; and enable the Contracting Body and Relevant Supplier to make a proper assessment as to the risk related to the New Goods and Services. When performing its obligations in Clause 7.1 the Supplier shall act consistently, applying principles of equal treatment and non-discrimination, with regard to requests for assistance from and dealings with each Relevant Supplier.

ORDERING PROCEDURES. If the Authority or any Other Contracting Body decides to source the Services through this Services Framework then each Contracting Body shall be entitled at any time, during the Term to place an order for the Services from the Supplier by serving an Order in accordance with Framework Agreement Schedule 5 (Ordering Procedure). The Supplier shall comply with the relevant provisions in Framework Agreement Schedule 5 (Ordering Procedure). On receipt of an the Order Form from a Contracting Body following the award of a Call-Off Agreement, the Supplier shall accept the Order by signing and returning a copy of the Order Form to the Contracting Body concerned and a Call-Off Agreement Contract shall be formed on acknowledgement by the Contracting Body of that signed Order Form. In the event that any Other Contracting Body makes an approach outside of the Framework to the Supplier with a request for the supply of services which are the same as or similar to the Services ("Equivalent Services"), the Supplier shall promptly and in any event within five (5) Working Days of the request by the Other Contracting Body, and before any supply of services which are the same as or similar to the Equivalent Services is made, inform such Other Contracting Body of the existence of this Framework and its ability to place Orders for Services pursuant to it. ASSISTANCE IN RELATED PROCUREMENTS Sharing of information In any case where a Contracting Body wishes to procure Services ("New Services") in circumstances where the Supplier or an Affiliated Company Affiliates of the Supplier is already providing (or due to provide) the Services or services similar to the Services ("Legacy Services") to that Contracting Body which is related to or which interfaces with or is intended to interface with or be replaced by the New Services, the Supplier shall promptly provide the relevant Contracting Body and any supplier bidding for those New Services ("Relevant Supplier") with all reasonable information and assistance as may be required from time to time to: carry out appropriate due diligence with respect to the provision of the New Services; effect a smooth transfer and/or inter-operation (as the case may be) between the Legacy Services and the New Services; enable the Contracting Body to carry out a fair Further Competition Procedure for the New Services; and enable the Contracting Body and Relevant Supplier to make a proper assessment as to the risk related to the New Services. When performing its obligations in Clause 7.1 the Supplier shall act consistently, applying principles of equal treatment and non-discrimination, with regard to requests for assistance from and dealings with each Relevant Supplier.

ORDERING PROCEDURES. If the Authority or any Other Contracting Body decides to source the Services through this Services Framework then each Contracting Body shall be entitled at any time, during the Term to place an order for the Services from the Supplier by serving an Order in accordance with Framework Schedule 5 (Ordering Procedure). The Supplier shall comply with the relevant provisions in Framework Schedule 5 (Ordering Procedure). On receipt of an the Order Form from a Contracting Body following the award of a Call-Off Agreement, the Supplier shall accept the Order by signing and returning a copy of the Order Form to the Contracting Body concerned and a Call-Off Agreement shall be formed on acknowledgement by the Contracting Body of that signed Order Form. In the event that any Other Contracting Body makes an approach outside of the Framework to the Supplier with a request for the supply of services which are the same as or similar to the Services ("Equivalent Services"), the Supplier shall promptly and in any event within five (5) Working Days of the request by the Other Contracting Body, and before any supply of services which are the same as or similar to the Equivalent Services is made, inform such Other Contracting Body of the existence of this Framework and its ability to place Orders for Services pursuant to it. ASSISTANCE IN RELATED PROCUREMENTS Sharing of information In any case where a Contracting Body wishes to procure Services ("New Services") in circumstances where the Supplier or an Affiliated Company of the Supplier is already providing (or due to provide) the Services or services similar to the Services ("Legacy Services") to that Contracting Body which is related to or which interfaces with or is intended to interface with or be replaced by the New Services, the Supplier shall promptly provide the relevant Contracting Body and any supplier bidding for those New Services ("Relevant Supplier") with all reasonable information and assistance as may be required from time to time to: carry out appropriate due diligence with respect to the provision of the New Services; effect a smooth transfer and/or inter-operation (as the case may be) between the Legacy Services and the New Services; enable the Contracting Body to carry out a fair Further Competition Procedure for the New Services; and enable the Contracting Body and Relevant Supplier to make a proper assessment as to the risk related to the New Services. When performing its obligations in Clause 7.1 the Supplier shall act consistently, applying principles of equal treatment and non-discrimination, with regard to requests for assistance from and dealings with each Relevant Supplier.

ORDERING PROCEDURES. If the Authority or any Other Contracting Body decides to source the Goods and Services through this Services Framework then each Contracting Body Customer shall be entitled at any time, during the Term to place an order for the Goods and Services from the Supplier by serving an Order in accordance with Framework Schedule 5 (Ordering Procedure). The Supplier shall comply with the relevant provisions in Framework Schedule 5 (Ordering Procedure). On receipt of an the Order Form from a Contracting Body following the award of a Call-Off Agreement, the Supplier shall accept the Order by signing and returning a copy of the Order Form to the Contracting Body concerned and a and, in accordance with paragraph 9 of Schedule 5. A Call-Off Agreement shall be formed on acknowledgement receipt by the Contracting Body of that signed Order Formcopy. In the event that any Other Contracting Body makes an approach outside of the Framework to the Supplier with a request for the supply of goods and services which are the same as or similar to the Goods and Services (“Equivalent Goods and Services”), the Supplier shall promptly and in any event within five (5) Working Days of the request by the Other Contracting Body, and before any supply of services which are the same as or similar to the Equivalent Goods and Services is made, inform such Other Contracting Body of the existence of this Framework and its ability to place Orders for Available Goods and Services pursuant to it. ASSISTANCE IN RELATED PROCUREMENTS Sharing of information In any case where a Contracting Body wishes to procure Services goods and/or services ("“New Goods and Services"”) in circumstances where the Supplier or an Affiliated Company of the Supplier is already providing (or due to provide) the Services or services similar to the Goods and Services ("“Legacy Goods and Services"”) to that Contracting Body which is related to or which interfaces with or is intended to interface with or be replaced by the New Goods and Services, the Supplier shall promptly provide the relevant Contracting Body and any supplier bidding for those New Goods and Services ("“Relevant Supplier"”) with all reasonable information and assistance as may be required from time to time to: carry out appropriate due diligence with respect to the provision of the New Goods and Services; effect a smooth transfer and/or inter-operation (as the case may be) between the Legacy Goods and Services and the New Goods and Services; enable the Contracting Body to carry out a fair Further Competition Procedure for the New Goods and Services; and enable the Contracting Body and Relevant Supplier to make a proper assessment as to the risk related to the New Goods and Services. When performing its obligations in Clause 7.1 the Supplier shall act consistently, applying principles of equal treatment and non-discrimination, with regard to requests for assistance from and dealings with each Relevant Supplier.

ORDERING PROCEDURES. If the Authority or any Other Contracting Body decides to source the Contingent Labour Services through this Services Framework then each Contracting Body shall be entitled at any time, during the Term Ordering Period to place an order for the Contingent Labour Services from the Supplier by serving an Order Service Provider in accordance with Framework Schedule 5 (Ordering Procedure). The Supplier Service Provider shall comply with the relevant provisions in Framework Schedule 5 (Ordering 5(Ordering Procedure). On receipt of an the Order Form from a Contracting Body following the award of a Call-Off Agreement, the Supplier Service Provider shall accept the Order by signing and returning a copy of the Order Form to the Contracting Body concerned and a Call-Off Agreement shall be formed on acknowledgement counter-signature by the Contracting Body of that signed Order Form. In the event that any Other Contracting Body makes an approach outside of the Framework to the Supplier Service Provider with a request for the supply of services which are the same as or similar to the Contingent Labour Services ("Equivalent Services"), the Supplier Service Provider shall promptly and in any event within five (5) Working Days of the request by the Other Contracting Body, and before any supply of services which are the same as or similar to the Equivalent Services is made, inform such Other Contracting Body of the existence of this Framework and its ability to place Orders for Contingent Labour Services pursuant to it. ASSISTANCE IN RELATED PROCUREMENTS Sharing of information In any case where a Contracting Body wishes to procure Services ("New Services") in circumstances where the Supplier Service Provider or an Affiliated Company of the Supplier Service Provider is already providing (or due to provide) the Services or services similar to the Services ("Legacy Services") to that Contracting Body which is are related to or which interfaces with or is are intended to interface with or be replaced by the New Services, the Supplier Service Provider shall promptly provide the relevant Contracting Body and any supplier bidding for those New Services ("Relevant SupplierService Provider") with all reasonable information and assistance as may be required from time to time to: carry out appropriate due diligence with respect to the provision of the New Services; effect a smooth transfer and/or inter-operation (as the case may be) between the Legacy Services and the New Services; enable the Contracting Body to carry out a fair Further Competition Procedure competition procedure for the New Services; and enable the Contracting Body and Relevant Supplier Service Provider to make a proper assessment as to the risk related to the New Services. When performing its obligations in Clause 7.1 the Supplier Service Provider shall act consistently, applying principles of equal treatment and non-discrimination, with regard to requests for assistance from and dealings with each Relevant SupplierService Provider.

ORDERING PROCEDURES. If the Authority or any Other Contracting Body decides to source the Services through this Services Framework Agreement then each Contracting Body shall be entitled at any time, during the Term to place an order for the Services from the Supplier by serving an Order in accordance with Framework Schedule 5 (Ordering Procedure). The Supplier shall comply with the relevant provisions in Framework Schedule 5 (Ordering 5(Ordering Procedure). On receipt of an the Order Form from a Contracting Body following the award of a Call-Off Agreement, the Supplier shall accept the Order by signing and returning a copy of the Order Form to the Contracting Body concerned and a Call-Off Agreement shall be formed on acknowledgement by the Contracting Body of that signed Order Form. In the event that any Other Contracting Body makes an approach outside of the Framework to the Supplier with a request for the supply of services which are the same as or similar to the Services ("Equivalent Services"), the Supplier shall promptly and in any event within five (5) Working Days of the request by the Other Contracting Body, and before any supply of services which are the same as or similar to the Equivalent Services is made, inform such Other Contracting Body of the existence of this Framework and its ability to place Orders for Services pursuant to it. ASSISTANCE IN RELATED PROCUREMENTS Sharing of information In any case where a Contracting Body wishes to procure Services ("New Services") in circumstances where the Supplier or an Affiliated Company of the Supplier is already providing (or due to provide) the Services or services similar to the Services ("Legacy Services") to that Contracting Body which is related to or which interfaces with or is intended to interface with or be replaced by the New Services, the Supplier shall promptly provide the relevant Contracting Body and any supplier bidding for those New Services ("Relevant Supplier") with all reasonable information and assistance as may be required from time to time to: carry out appropriate due diligence with respect to the provision of the New Services; effect a smooth transfer and/or inter-operation (as the case may be) between the Legacy Services and the New Services; enable the Contracting Body to carry out a fair Further Competition Procedure for the New Services; and enable the Contracting Body and Relevant Supplier to make a proper assessment as to the risk related to the New Services. When performing its obligations in Clause 7.1 the Supplier shall act consistently, applying principles of equal treatment and non-discrimination, with regard to requests for assistance from and dealings with each Relevant Supplier.

ORDERING PROCEDURES. If the Authority or any Other Contracting Body decides to source its requirement for the Available Services through this Services services Framework then each Contracting Body shall be entitled at any time, during the Term to place an order for the Services from the Supplier by serving it willplace an Order in accordance with Framework Schedule 5 (Ordering Procedure). The Supplier shall comply with the relevant provisions in Framework Schedule 5 (Ordering Procedure)Supplier. On receipt of an the Order Form from a Contracting Body following the award of a Call-Off Agreement, the Supplier shall accept the Order by signing and returning a copy of the Order Form to the Contracting Body concerned and a Call-Call Off Agreement shall be formed on acknowledgement receipt by the Contracting Body of that signed Order Formcopy. In the event that any Other Contracting Body makes an approach outside of the Framework to the Supplier with a request for the supply of services which are the same as or similar to the Available Services, the Supplier shall promptly and in any event within five (5) Working Days days of the request by the Other Contracting Body, and before any supply of such services which are the same as or similar to the Services is made, inform such Other Contracting Body of the existence of this Framework Agreement and its ability to place Orders for Available Services pursuant to it. ASSISTANCE IN RELATED PROCUREMENTS Sharing DUTY TO DELIVER VALUE FOR MONEY ON ALL CONTRACTS Duty to Deliver Value for Money The Supplier shall be under a continuing duty to use all reasonable endeavours to deliver value for money to the Authority and to all Other Contracting Bodies under any Call-Off Agreement throughout the Term and for the duration of information In any case all Call-Off Agreements that survive beyond the expiry of the Term of this Framework Agreement. For the avoidance of doubt the aforementioned duty shall include the obligations to: source, identify and book (where a applicable) the cheapest Venues and Event providers that meet the Contracting Body wishes Bodies’ needs using an objective methodology that will enable the Authority and Other Contracting Bodies to procure Services ("New Services") in circumstances where understand and measure the Supplier or an Affiliated Company of extent to which the Supplier is already providing (or due continuing to provide) the Services or services similar deliver value for money to the Services ("Legacy Services") Authority and Other Contracting Bodies; negotiate with subcontractors, third party providers, partners, agents, suppliers or related suppliers to that achieve the best possible price for Contracting Body which Bodies including: so far as is related possible for the entire value of any Commission offered to or which interfaces with or is intended to interface with or be replaced by the New Services, the Supplier shall promptly provide to be discounted from the relevant Contracting Body and any supplier bidding for those New Services invoice cost ("Relevant Supplier") with all reasonable information and assistance so as may be required from time to time to: carry out appropriate due diligence with respect to the provision achieve certainty/transparency of the New Servicesactual final cost of the invoice at the point of payment) or improved Venue and Event cancellation terms and conditions in the Contracting Body’s favour including removing or reducing cancellation charges ; effect a smooth transfer and/or inter-operation submit to Benchmarking in accordance with the provisions of paragraph 3 of Framework Schedule 6 (as Value for Money Provisions); comply with the case may be) between obligation to make continuous improvement in the Legacy Available Services and their delivery in accordance with the New Services; enable the Contracting Body to carry out a fair Further Competition Procedure provisions of paragraph 4 of Framework Schedule 6 (Value for the New ServicesMoney Provisions); and enable comply with the Contracting Body and Relevant Supplier to make a proper assessment as to the risk related to the New Services. When performing its obligations in Clause 7.1 the Supplier shall act consistently, applying principles gainshare provisions of equal treatment and non-discrimination, with regard to requests paragraph 5 of Framework Schedule 6 (Value for assistance from and dealings with each Relevant SupplierMoney Provisions).