Common use of File Access Clause in Contracts

File Access. Each employee and each former employee shall have the right to review the contents of his/her own personnel file. At his/her option, he/she may request to be accompanied by a Union representative of his/her choosing or give the Union representative written permission to inspect and make copies of file materials. Access to an employee's personnel file shall be limited to only the individual employee or former employee involved, his/her designated representative, such supervisory and/or confidential employees of the City who are assigned to review and maintain personnel files, provided such limitations on access do not conflict with state public records law. The provisions of this Section 1 shall be inapplicable to any portion of an employee's personnel file which may be subpoenaed by a court of law, introduced as evidence in any arbitration proceeding, or which is subject to disclosure under public records law. The employee shall have the right to receive a copy of the materials in his/her personnel file in full or part. Except when otherwise authorized by the employee, in writing, no information from the employee's personnel file shall be reproduced or released for use outside of the City except verification of employment, employment dates, job title, and pay range and public records requests.

File Access. Each employee and each former employee shall have the right to review the contents of his/her their own personnel file. At his/her their option, he/she they may request to be accompanied by a Union representative of his/her their choosing or give the Union representative written permission to inspect and make copies of file materials. Access to an employee's personnel file shall be limited to only the individual employee or former employee involved, his/her their designated representative, such supervisory and/or confidential employees of the City who are assigned to review and maintain personnel files, provided such limitations on access do not conflict with state public records law. The provisions of this Section 1 shall be inapplicable to any portion of an employee's personnel file which may be subpoenaed by a court of law, introduced as evidence in any arbitration proceeding, or which is subject to disclosure under public records law. The employee shall have the right to receive a copy of the materials in his/her their personnel file in full or part. Except when otherwise authorized by the employee, in writing, no information from the employee's personnel file shall be reproduced or released for use outside of the City except verification of employment, employment dates, job title, and pay range and public records requests.