Requisitions and Requests. Services Provided Success Measures • Manage purchasing services, or all commodity and service requisitions and requests under $25,000.00, using the most cost effective means applicable and following University, State, and Federal rules in a timely fashion that meets both client and FASS timelines and needs • Consult with Purchasing and Contracting Services for all formal and informal procurements greater than $25,000.00 and outside of FASS delegated authority • Provide guidance during pre-requisition phase of projects, programs and needs. This includes: o Consultation and approval of appropriate purchasing method 95% Compliance with Resolution targets Avg. 4.0 or higher (on 5 point scale) as indicated on the Annual FASS Customer Survey o Review and ensure use of any specific vendor requirements (QRF, UO-wide contract, etc.) for the procurement o Review appropriate use of approved State, federal and cooperative agreements approved for use by the University o Vendor review and verification for compliance with UO, State and Federal Policy o Price verification for best University value o Specification review and consultation to ensure best practices in regards to transition into a best value contract o Serve as primary liaison with Purchasing and Contracting Services (PCS) to ensure proper procurement procedures • Provide tools, storage, and methods of requisition that are compatible with systems in place. • Provide data on historical purchases and market trends • Maintain training and communication methods that are compatible with systems in place. • Maintain all purchasing records for audit purposes and record retention • Manage and process standard University of Oregon approved purchase orders following University, State and Federal rules, under FASS delegated authority
Requisitions and Requests. Services Provided Success Measures • Provide purchasing services, or all commodity and service requisitions and requests under $25,000.00, using the most cost effective means applicable and following University, State, and Federal rules in a timely fashion that meets both customers and FASS timelines and needs. • Serve as the primary liaison with Purchasing and Contracting Services for all formal and informal procurements greater than $25,000.00 and outside of FASS delegated authority. • Provide guidance during pre-requisition phase of projects, programs and needs. This includes: o Consultation and approval of appropriate purchasing method o Review and ensure use of any specific vendor requirements (QRF, UO-wide contract, etc.) for the procurement. o Review appropriate use of approved State, federal and cooperative agreements approved for use by the University. o Vendor review and verification for compliance with UO, State and Federal Policy. o Price verification for best University value o Specification review and consultation to ensure best practices in regards to transition into a best value contract o Serve as primary liaison with Purchasing and Contracting Services (PCS) to ensure proper procurement procedures. • Ensure appropriate Director approval of requisition for budget and purchasing method • Provide tools, storage, and methods of requisition that are compatible with systems in place. (AiM) • Provide data on historical purchases and market trends. • Provide training and communication methods that are compatible with systems in place. (AiM) • Become the office of record for audit purposes and record retention 95% confirmation of PO or contract created within indicated prioritized response time. • Create and process standard University of Oregon approved purchase orders following University, State and Federal rules, under FASS delegated authority.
