Common use of Record Retention and Access Clause in Contracts

Record Retention and Access. The Service Provider shall maintain books, records and documents in accordance with generally accepted accounting principles and procedures and which sufficiently and properly document and calculate all charges billed to DCA throughout the term of the Agreement for a period of at least five (5) years following the date of final payment or completion of any required audit, whichever is later. Records to be maintained include both financial records and service records. The Service Provider shall permit the Auditor of the State of Georgia or any authorized representative of DCA, and where federal funds are involved, the Comptroller General of the United States, or any other authorized representative of the United States government, to access and examine, audit, excerpt and transcribe any directly pertinent books, documents, papers, electronic or optically stored and created records or other records of the Service Provider relating to orders, invoices or payments or any other documentation or materials pertaining to the Agreement, wherever such records may be located during normal business hours. The Service Provider shall not impose a charge for audit or examination of the Service Provider’s books and records. If an audit discloses incorrect xxxxxxxx or improprieties, DCA reserves the right to charge the Service Provider for the cost of the audit and appropriate reimbursement. Evidence of criminal conduct will be turned over to the proper authorities.

Record Retention and Access. The Service Provider shall maintain books, records and documents in accordance with generally accepted accounting principles and procedures and which sufficiently and properly document and calculate all charges billed to DCA throughout the term of the this Agreement for a period of at least five (5) years following the date of final payment or completion of any required audit, whichever is later. Records to be maintained include both financial records and service records. The Service Provider shall permit the Auditor of the State state of Georgia or any authorized representative of DCA, and where federal funds are involved, the Comptroller General of the United States, or any other authorized representative of the United States government, to access and examine, audit, excerpt and transcribe any directly pertinent books, documents, papers, electronic or optically stored and created records or other records of the Service Provider relating to orders, invoices or payments or any other documentation or materials pertaining to the this Agreement, wherever such records may be located during normal business hours. The Service Provider shall not impose a charge for audit or examination of the Service Provider’s books and records. If an audit discloses incorrect xxxxxxxx or improprieties, DCA reserves the right to charge the Service Provider for the cost of the audit and appropriate reimbursement. Evidence of criminal conduct will be turned over to the proper authorities.