Common use of PRACTICAL PLACEMENTS Clause in Contracts

PRACTICAL PLACEMENTS. In accordance to section 5.4.14 of the Act, practical placements must be conducted in accordance with the Amended Guidelines for Registered Training Organisations and Employers in relation to students of technical and further education undertaking Practical Placement (the amended Practical Placement Guidelines) available at: xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx. EVIDENCE OF PARTICIPATION All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made. Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training. In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity: One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is one month or less; Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module. In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment. The only Evidence of Participation that will be accepted for this purpose is as follows: Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module. OR A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery: where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested; where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient; for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member: a full explanation of the reasons why primary recording documentation is not available; and a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. General Requirements associated with verification of participation Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes. In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module. An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module. Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits. An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level. Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided. Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use. Clarification Regarding Participation in VCE Units 3 & 4 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4: the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;

PRACTICAL PLACEMENTS. In accordance to section 5.4.14 5.4.15 of the Act, practical placements must be conducted in accordance with the Amended Guidelines for Registered Training Organisations and Employers in relation to students of technical and further education undertaking Practical Placement (the amended Practical Placement Guidelines) available at: xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx. EVIDENCE xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/Xxxxxxxxx/xxxxxxxx/xxxxxxxxx/xxx/xxxxxxxxxxx.XXX DETERMINATION AND PAYMENT OF PARTICIPATION All CONTACT HOUR FUNDS Government Subsidy The Commission will only make payment of Contact Hour Funds (as calculated in accordance with this Clause 12 of this Schedule 1) for Training Services delivered by to Eligible Individuals for currently endorsed courses and qualifications as identified on the Funded Courses Report as published on the SVTS and which are on the RTO’s Approved Funded Scope. The RTO may request (through the SVTS Enquiry function) the Commission to an Eligible Individual must add a VET course or qualification to the Funded Courses Report or the Approved Funded Scope. The RTO may be supported by Evidence of Participation as defined in required to provide appropriate industry or employer references to support the application for a change to the Approved Funded Scope. Private copyright courses will only be considered for inclusion where relevant course documentation is provided to the Commission. Subject to Clauses 10.312.1, 10.4 12.8, 12.12, 12.16 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made. Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 12.17 of this Schedule 1, the Commission will pay the RTO for scheduled hours of training and assessment reported under this Schedule 1 as having been delivered to Eligible Individuals. Subject to Clauses 12.1, 12.8, 12.12, 12.16 and 12.17 of this Schedule 1, the Commission will only pay the RTO for scheduled hours of training and assessment reported as Recognition of Prior Learning (RPL) if the RTO is approved by the Commission, or authorised agents of the Commission, to be validfunded for RPL delivery under the RPL Approved Provider List. For Eligible Individuals, evidence provided must contain the student’s name or identification number, a module or unit Commission will pay the RTO at the hourly rate per scheduled hour as identified in Clause 12.6 of competency identifier and a datethis Schedule 1. The Department hourly rate per scheduled hour is based on the ‘Course Subsidy’ field of the Funded Courses Report as published on the SVTS, taking into account the applicable payment year, course commencement date and enrolment type (non-apprenticeship or apprenticeship), and adjusted (if applicable) as follows: By a student loading being either or both of the following two: The relevant ‘Course Subsidy’ detailed on the Funded Courses Report will determinebe adjusted by the Commission for Eligible Individuals who self-identify as being of Aboriginal or Xxxxxx Xxxxxx Islander descent (and are reported as such through the “Indigenous Student Identifier” field of the Student Statistical Report) by multiplying the ‘Course Subsidy’ for the course (as identified on the Funded Courses Report) by 1.5 and The relevant ‘Course Subsidy’ detailed on the Funded Courses Report will be adjusted by the Commission for Eligible Individuals aged 15-19 years as at 1 January 2013 without a senior secondary certificate or an accredited qualification at Australian Qualifications Framework (AQF) II or above, at its absolute discretionand eligible for a concession in accordance with Clauses 3.6 and 3.7 of the 2013 Guidelines about Fees, by multiplying the ‘Course Subsidy’ for the course (as identified on the Funded Courses Report) by 1.3. By a regional loading whereby the relevant ‘Course Subsidy’ for units/modules delivered in non-metropolitan locations to Eligible Individuals will be adjusted by the Commission by multiplying the ‘Course Subsidy’ for the course (as identified on the Funded Courses Report), by 1.05. Training will be considered to be in a non-metropolitan location if the evidence provided postcode of the training delivery location identified in the NAT000120 file is sufficient one of the postcodes identified as “non-metropolitan” on the Regional Postcodes Report as published on SVTS. The Regional Postcodes Report is subject to substantiate change at any time. The Regional Loading does not apply to online delivery or to distance education. Delivery will be deemed to have been delivered online or via distance education if: the claim that postcode of the student participated training delivery location identified in trainingthe NAT000120 file is “VIC” or "OSPC" or the Delivery Mode Identifier in the NAT00120 file in the Student Statistical Report is “20” (electronic based) or “40” (Other). In additionBy an RPL adjustment whereby the relevant ‘Course Subsidy’ will be reduced by the Commission for Eligible Individuals assessed through Recognition of Prior Learning (RPL) for units in courses (as identified on the Funded Courses Report as published on the SVTS), by multiplying the ‘Course Subsidy’ for the course (as identified on the Funded Courses Report as published on the SVTS), by 0.5. This adjustment only applies if the RTO is approved by the Commission to be funded for RPL delivery under the RPL Approved Provider List. For the avoidance of doubt, the following minimum specifications must adjustments outlined in Clause 12.6 a, b and c, will be met to evidence used as multipliers of the ‘Course Subsidy’ in determining the Contact Hour Funds paid for an Eligible Individual’s engagement . RPL undertaken as part of a government subsidised enrolment in Training Services activity: One (1) point of Evidence of Participation per unit of competency/module must an Approved Foundation Skills List course, or RPL undertaken by an RTO not on the RPL Approved Provider List, will not be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is one month or less; Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified funded by the reported Enrolment Activity End DateCommission under the Agreement. An auditor would consider If the time elapsed between RTO is on the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module. In instances where competency based completions are involvedRPL Approved Provider List, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment. The only Evidence of Participation that RPL will be accepted for this purpose is as follows: Evidence of work submitted relating paid based on the scheduled hours up to engagement by the student in the nominal hours per unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition accordance with Clause 12.6 c of this Schedule 1. Recognition of Current Competency (RCC) will not be funded by the Commission under the Agreement. Payments of Contact Hour Funds to the student’s name, unit RTO in respect of competency/module an Eligible Individual by the Commission under this Schedule 1 will be made monthly in arrears by the Commission on the basis of Student Statistical Reports submitted by the RTO to the Commission in accordance with the Agreement and date required for all on the understanding that the RTO has Evidence of ParticipationParticipation for each Eligible Individual in respect of which it is claiming payment. In cases where this information cannot be recorded on The act of lodging a Student Statistical Report by the work itself, separate evidence must accompany the work to allow it to be linked RTO to the student, the unit of competency/module and date completed, Commission is considered a claim for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestonespayment. OR Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module. OR A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery: whereParticipation in respect of each Eligible Individual, for the purposes purpose of delivery or assessmentpayment of Contact Hour Funds by the Commission under this Schedule 1, units is required and must be in accordance with the types of competency or modules are clustered together evidence specified at Clause 8 of Schedule 1. Contact Hour Funds paid by the evidence provided must satisfy participation at Commission to the unit RTO in respect of competency and module level requested; where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level an Eligible Individual will be sufficient; for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, calculated at the unit of competency or module level, on such that the date/s scheduled hours reported will be spread over the individual was in attendancenumber of months of scheduled delivery. OR Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as The Commission will pay the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery Contact Hour Funds to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member: a full explanation of the reasons why primary recording documentation is not available; and a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. General Requirements associated with verification of participation Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes. In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module. An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module. Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits. An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level. Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided. Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual up to the maximum nominal hours per course or qualification as identified in the relevant Victorian Purchasing Guide or State Accredited course curriculum document. The RTO must ensure Student Statistical Reports to the Skills Victoria Training System (SVTS) reflect actual Training Services that are supported by Evidence of Participation. At a minimum, each monthly submission of Student Statistical Reports must include full details for all reportable training activity already delivered within the collection year. In particular Enrolment Activity Start Dates and Enrolment Activity End Dates must match the actual period of time within which Training Services occurred. Training Services to Eligible Individuals which are funded by the Commission under this Schedule 1 must be reported by the RTO in accordance with the Victorian VET Student Statistical Collection Guidelines against: Funding Source Code P for Eligible Individuals who are not under a referral form, and who are not under a contract of training (i.e. not apprentices/trainees); or Funding Source Code WTP for Eligible Individuals who are referred to the RTO through the Workers in Transition Program (or its successor) and who are not under a contract of training (i.e. not apprentices/trainees); or Funding Source Code ASP for Eligible Individuals (Asylum Seekers and Victims of Human Trafficking) with a Referral Form, and who are not under a contract of training (i.e. not apprentices/trainees); or Funding Source Code L for Eligible Individuals who are not under a referral form, and who are under a contract of training (i.e. apprentices/trainees); or Funding Source Code WTL for Eligible Individuals who are referred to the RTO through the Workers in Transition Program (or its successor), and who are under a contract of training (i.e. apprentices/trainees); or Funding Source Code ASL for Eligible Individuals (Asylum Seekers and Victims of Human Trafficking) with a Referral Form, and who are under a contract of training (i.e. apprentices/trainees). The RTO must identify all units of competency or modules relevant to the course or qualification in which an Eligible Individual is enrolled that have been attained by an individual as a result of previous formal training. The RTO is not eligible for Contact Hour Funds from the Commission for the student contact hours associated with these units of competency or modules, and must report such units of competency/ modules as Credit Transfer. In the event that an Eligible Individual withdraws from Training Services delivered under this Schedule 1 prior to achieving competency in an individual module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature RTO has sufficient evidence of the questions are very simple student’s participation, the enrolment must be reported by the RTO as a withdrawal in all future Student Statistical Reports for the calendar year in accordance with limited educational usethe current Victorian VET Student Statistical Collection Guidelines. Clarification Regarding Participation in VCE Units 3 & 4 There are particular requirements for Evidence In these instances, payment of Participation Contact Hour Funds in respect of the individual by the Commission for the individual module or unit of competency from which the individual withdrew will be made in accordance with the reported Hours Attended prior to withdrawal. In the event that an Eligible Individual withdraws from Training Services delivered under this Schedule 1 without participation, or where the RTO has insufficient evidence of the student’s participation, the RTO must either: exclude that student’s unit of competency/module from future Student Statistical Reports for the calendar year; or report the enrolment as a withdrawal with zero Hours Attended in all future Student Statistical Reports for the collection year in accordance with the current Victorian VET Student Statistical Collection Guidelines, No payment is made from Contact Hour Funds in respect of withdrawals with no attendance. All withdrawals (Outcome Identifier – National Code “40”) must be reported within the year of the scheduled commencement in training and no later than two (2) months from the point of withdrawal, unless extenuating circumstances prevent this from occurring (or by 15 January 2013, whichever is earliest). For the avoidance of doubt, the point of withdrawal is either: the date of formal withdrawal; or in the case of no formal withdrawal, the date of the last engagement. Fee Concession Contribution Where the RTO has granted a fee concession to an Eligible Individual in accordance with the requirements set out in the 2013 Guidelines about Fees, the RTO will receive a contribution from the Commission as a result of charging the concession fee to that individual. The RTO must report to the Commission all fee concessions granted by the RTO to Eligible Individuals relating in accordance with the fee concession reporting requirements outlined in the Victorian VET Student Statistical Collection Guidelines issued by the Commission from time to VCE Units 3 & 4: time. The Fee Concession Contribution paid to the criteria RTO by the Commission under Clause 12.19 of Evidence this Schedule 1 is on the basis of Participation apply Student Statistical Reports provided by the RTO taking into account scheduled hours; qualifications for enrolments for which concessions were granted; and data indicating the grounds for the concession granted to VCE Units 3 & 4 an individual. The Fee Concession Contribution amount for the purposes of Clause 12.19 of this Schedule 1 will be 90% of revenue foregone, up to a maximum value. This will be calculated based on 3.6 times the actual hourly rate paid by the student and reported by the RTO (being 20% of the standard published hourly fee), up to a maximum hourly value, applied to the paid scheduled hours in each enrolment. The maximum hourly value is the relevant ‘Maximum Fee Concession Contribution per hour’ for the course (as they do identified on the Student Tuition Fee Contribution Report as published on the SVTS). The Commission will not pay a Fee Concession Contribution to the RTO in relation to individuals who are granted a fee concession and who are also referred Job Seekers. A referred Job Seeker is an individual who holds a standard Job Seeker Referral Form. In these instances, with prior agreement of the referring agency, providers must invoice the referring agency directly for the portion of the tuition fee not covered by the referred Job Seeker. The RTO must report the correct Fee Concession/ Exemption Identifier for this, which may be subject to annual reconciliation with the Commonwealth. Fee Waiver/Exemption Contribution Where the RTO has granted a fee waiver/exemption to an Eligible Individual in accordance with the requirements set out in the 2013 Guidelines about Fees, the RTO will receive a contribution from the Commission as a result of waiving/exempting the fee for that individual. The RTO must report to the Commission all other units or modules;fee waivers/ exemptions granted to Eligible Individuals in accordance with the fee waiver/ exemption reporting requirements outlined in the Victorian VET Student Statistical Collection Guidelines issued by the Commission from time to time. The Fee Waiver/Exemption Contribution paid to the RTO by the Commission under Clause 12.24 of this Schedule 1 is on the basis of Student Statistical Reports provided by the RTO taking into account scheduled hours; qualifications for enrolments for which concessions were granted; and data indicating the grounds for the concession granted to an individual. The Fee Waiver/Exemption Contribution under Clause 12.24 of this Schedule 1 will be calculated and paid by the Commission on the basis of the relevant ‘Fee Waiver/Exemption Contribution per Hour’ (fixed value) for the course (as identified on the Student Tuition Fee Contribution Report as published on the SVTS), applied to the paid scheduled hours in each enrolment.

PRACTICAL PLACEMENTS. In accordance to section 5.4.14 5.4.15 of the Act, practical placements must be conducted in accordance with the Amended Guidelines for Registered Training Organisations and Employers in relation to students of technical and further education undertaking Practical Placement (the amended Practical Placement Guidelines) available at: xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx. EVIDENCE xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/Xxxxxxxxx/xxxxxxxx/xxxxxxxxx/xxx/xxxxxxxxxxx.XXX DETERMINATION AND PAYMENT OF PARTICIPATION All CONTACT HOUR FUNDS Government Subsidy The Commission will only make payment of Contact Hour Funds (as calculated in accordance with this Clause 12 of this Schedule 1) for Training Services delivered by to Eligible Individuals for currently endorsed courses and qualifications as identified on the Funded Courses Report as published on the SVTS and which are on the RTO’s Approved Funded Scope. The RTO may request (through the SVTS Enquiry function) the Commission to an Eligible Individual must add a VET course or qualification to the Funded Courses Report or the Approved Funded Scope. The RTO may be supported by Evidence of Participation as defined in required to provide appropriate industry or employer references to support the application for a change to the Approved Funded Scope. Private copyright courses will only be considered for inclusion where relevant course documentation is provided to the Commission. Subject to Clauses 10.312.1, 10.4 12.8, 12.12, 12.16 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made. Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 12.17 of this Schedule 1, the Commission will pay the RTO for scheduled hours of training and assessment reported under this Schedule 1 as having been delivered to Eligible Individuals. Subject to Clauses 12.1, 12.8, 12.12, 12.16 and 12.17 of this Schedule 1, the Commission will only pay the RTO for scheduled hours of training and assessment reported as Recognition of Prior Learning (RPL) if the RTO is approved by the Commission, or authorised agents of the Commission, to be validfunded for RPL delivery under the RPL Approved Provider List. For Eligible Individuals, evidence provided must contain the student’s name or identification number, a module or unit Commission will pay the RTO at the hourly rate per scheduled hour as identified in Clause 12.6 of competency identifier and a datethis Schedule 1. The Department hourly rate per scheduled hour is based on the ‘Course Subsidy’ field of the Funded Courses Report as published on the SVTS, taking into account the applicable payment year, course commencement date and enrolment type (non-apprenticeship or apprenticeship), and adjusted (if applicable) as follows: By a student loading being either or both of the following two: The relevant ‘Course Subsidy’ detailed on the Funded Courses Report will determinebe adjusted by the Commission for Eligible Individuals who self-identify as being of Aboriginal or Xxxxxx Xxxxxx Islander descent (and are reported as such through the “Indigenous Student Identifier” field of the Student Statistical Report) by multiplying the ‘Course Subsidy’ for the course (as identified on the Funded Courses Report) by 1.5 and The relevant ‘Course Subsidy’ detailed on the Funded Courses Report will be adjusted by the Commission for Eligible Individuals aged 15-19 years as at 1 January 2013 without a senior secondary certificate or an accredited qualification at Australian Qualifications Framework (AQF) II or above, at its absolute discretionand eligible for a concession in accordance with Clauses 3.6 and 3.7 of the 2013 Guidelines about Fees, by multiplying the ‘Course Subsidy’ for the course (as identified on the Funded Courses Report) by 1.3. By a regional loading whereby the relevant ‘Course Subsidy’ for units/modules delivered in non-metropolitan locations to Eligible Individuals will be adjusted by the Commission by multiplying the ‘Course Subsidy’ for the course (as identified on the Funded Courses Report), by 1.05. Training will be considered to be in a non-metropolitan location if the evidence provided postcode of the training delivery location identified in the NAT000120 file is sufficient one of the postcodes identified as “non-metropolitan” on the Regional Postcodes Report as published on SVTS. The Regional Postcodes Report is subject to substantiate change at any time. The Regional Loading does not apply to online delivery or to distance education. Delivery will be deemed to have been delivered online or via distance education if: the claim that postcode of the student participated training delivery location identified in trainingthe NAT000120 file is “VIC” or "OSPC" or the Delivery Mode Identifier in the NAT00120 file in the Student Statistical Report is “20” (electronic based) or “40” (Other). In additionBy an RPL adjustment whereby the relevant ‘Course Subsidy’ will be reduced by the Commission for Eligible Individuals assessed through Recognition of Prior Learning (RPL) for units in courses (as identified on the Funded Courses Report as published on the SVTS), by multiplying the ‘Course Subsidy’ for the course (as identified on the Funded Courses Report as published on the SVTS), by 0.5. This adjustment only applies if the RTO is approved by the Commission to be funded for RPL delivery under the RPL Approved Provider List. For the avoidance of doubt, the following minimum specifications must adjustments outlined in Clause 12.6 a, b and c, will be met to evidence used as multipliers of the ‘Course Subsidy’ in determining the Contact Hour Funds paid for an Eligible Individual’s engagement . RPL undertaken as part of a government subsidised enrolment in Training Services activity: One (1) point of Evidence of Participation per unit of competency/module must an Approved Foundation Skills List course, or RPL undertaken by an RTO not on the RPL Approved Provider List, will not be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is one month or less; Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified funded by the reported Enrolment Activity End DateCommission under the Agreement. An auditor would consider If the time elapsed between RTO is on the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module. In instances where competency based completions are involvedRPL Approved Provider List, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment. The only Evidence of Participation that RPL will be accepted for this purpose is as follows: Evidence of work submitted relating to engagement by paid based on the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition scheduled hours up to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module. OR A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual nominal hours per unit of competency or module was delivered at in accordance with Clause 12.6 c) of this Schedule 1. Recognition of Current Competency (RCC) will not be funded by the point at which Commission under the Agreement. Payments of Contact Hour Funds to the RTO in respect of an Eligible Individual is marked by the Commission under this Schedule 1 will be made monthly in arrears by the Commission on the roll (i.e. endorsed basis of Student Statistical Reports submitted by the RTO to the Commission in accordance with the Agreement and on the understanding that the RTO has Evidence of Participation for each time the Eligible Individual in respect of which it is marked on claiming payment. The act of lodging a Student Statistical Report by the roll)RTO to the Commission is considered a claim for payment. Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery: whereParticipation in respect of each Eligible Individual, for the purposes purpose of delivery or assessmentpayment of Contact Hour Funds by the Commission under this Schedule 1, units is required and must be in accordance with the types of competency or modules are clustered together evidence specified at Clause 8 of Schedule 1. Contact Hour Funds paid by the evidence provided must satisfy participation at Commission to the unit RTO in respect of competency and module level requested; where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level an Eligible Individual will be sufficient; for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, calculated at the unit of competency or module level, on such that the date/s scheduled hours reported will be spread over the individual was in attendancenumber of months of scheduled delivery. OR Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as The Commission will pay the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery Contact Hour Funds to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member: a full explanation of the reasons why primary recording documentation is not available; and a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. General Requirements associated with verification of participation Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes. In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module. An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module. Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits. An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level. Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided. Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual up to the maximum nominal hours per course or qualification as identified in the relevant Victorian Purchasing Guide or State Accredited course curriculum document. The RTO must ensure Student Statistical Reports to the Skills Victoria Training System (SVTS) reflect actual Training Services that are supported by Evidence of Participation. At a minimum, each monthly submission of Student Statistical Reports must include full details for all reportable training activity already delivered within the collection year. In particular Enrolment Activity Start Dates and Enrolment Activity End Dates must match the actual period of time within which Training Services occurred. Training Services to Eligible Individuals which are funded by the Commission under this Schedule 1 must be reported by the RTO in accordance with the Victorian VET Student Statistical Collection Guidelines against: Funding Source Code P for Eligible Individuals who are not under a referral form, and who are not under a contract of training (i.e. not apprentices/trainees); or Funding Source Code WTP for Eligible Individuals who are referred to the RTO through the Workers in Transition Program (or its successor) and who are not under a contract of training (i.e. not apprentices/trainees); or Funding Source Code ASP for Eligible Individuals (Asylum Seekers and Victims of Human Trafficking) with a Referral Form, and who are not under a contract of training (i.e. not apprentices/trainees); or Funding Source Code L for Eligible Individuals who are not under a referral form, and who are under a contract of training (i.e. apprentices/trainees); or Funding Source Code WTL for Eligible Individuals who are referred to the RTO through the Workers in Transition Program (or its successor), and who are under a contract of training (i.e. apprentices/trainees); or Funding Source Code ASL for Eligible Individuals (Asylum Seekers and Victims of Human Trafficking) with a Referral Form, and who are under a contract of training (i.e. apprentices/trainees). The RTO must identify all units of competency or modules relevant to the course or qualification in which an Eligible Individual is enrolled that have been attained by an individual as a result of previous formal training. The RTO is not eligible for Contact Hour Funds from the Commission for the student contact hours associated with these units of competency or modules, and must report such units of competency/ modules as Credit Transfer. In the event that an Eligible Individual withdraws from Training Services delivered under this Schedule 1 prior to achieving competency in an individual module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature RTO has sufficient evidence of the questions are very simple student’s participation, the enrolment must be reported by the RTO as a withdrawal in all future Student Statistical Reports for the calendar year in accordance with limited educational usethe current Victorian VET Student Statistical Collection Guidelines. Clarification Regarding Participation in VCE Units 3 & 4 There are particular requirements for Evidence In these instances, payment of Participation Contact Hour Funds in respect of the individual by the Commission for the individual module or unit of competency from which the individual withdrew will be made in accordance with the reported Hours Attended prior to withdrawal. In the event that an Eligible Individual withdraws from Training Services delivered under this Schedule 1 without participation, or where the RTO has insufficient evidence of the student’s participation, the RTO must either: exclude that student’s unit of competency/module from future Student Statistical Reports for the calendar year; or report the enrolment as a withdrawal with zero Hours Attended in all future Student Statistical Reports for the collection year in accordance with the current Victorian VET Student Statistical Collection Guidelines, No payment is made from Contact Hour Funds in respect of withdrawals with no attendance. All withdrawals (Outcome Identifier – National Code “40”) must be reported within the year of the scheduled commencement in training and no later than two (2) months from the point of withdrawal, unless extenuating circumstances prevent this from occurring (or by 15 January 2014, whichever is earliest). For the avoidance of doubt, the point of withdrawal is either: the date of formal withdrawal; or in the case of no formal withdrawal, the date of the last engagement. Fee Concession Contribution Where the RTO has granted a fee concession to an Eligible Individual in accordance with the requirements set out in the 2013 Guidelines about Fees, the RTO will receive a contribution from the Commission as a result of charging the concession fee to that individual. The RTO must report to the Commission all fee concessions granted by the RTO to Eligible Individuals relating in accordance with the fee concession reporting requirements outlined in the Victorian VET Student Statistical Collection Guidelines issued by the Commission from time to VCE Units 3 & 4: time. The Fee Concession Contribution paid to the criteria RTO by the Commission under Clause 12.19 of Evidence this Schedule 1 is on the basis of Participation apply Student Statistical Reports provided by the RTO taking into account scheduled hours; qualifications for enrolments for which concessions were granted; and data indicating the grounds for the concession granted to VCE Units 3 & 4 an individual. The Fee Concession Contribution amount for the purposes of Clause 12.19 of this Schedule 1 will be 90% of revenue foregone, up to a maximum value. This will be calculated based on 3.6 times the actual hourly rate paid by the student and reported by the RTO (being 20% of the standard published hourly fee), up to a maximum hourly value, applied to the paid scheduled hours in each enrolment. The maximum hourly value is the relevant ‘Maximum Fee Concession Contribution per hour’ for the course (as they do identified on the Student Tuition Fee Contribution Report as published on the SVTS). The Commission will not pay a Fee Concession Contribution to the RTO in relation to individuals who are granted a fee concession and who are also referred Job Seekers. A referred Job Seeker is an individual who holds a standard Job Seeker Referral Form. In these instances, with prior agreement of the referring agency, providers must invoice the referring agency directly for the portion of the tuition fee not covered by the referred Job Seeker. The RTO must report the correct Fee Concession/ Exemption Identifier for this, which may be subject to annual reconciliation with the Commonwealth. Fee Waiver/Exemption Contribution Where the RTO has granted a fee waiver/exemption to an Eligible Individual in accordance with the requirements set out in the 2013 Guidelines about Fees, the RTO will receive a contribution from the Commission as a result of waiving/exempting the fee for that individual. The RTO must report to the Commission all other units or modules;fee waivers/ exemptions granted to Eligible Individuals in accordance with the fee waiver/ exemption reporting requirements outlined in the Victorian VET Student Statistical Collection Guidelines issued by the Commission from time to time. The Fee Waiver/Exemption Contribution paid to the RTO by the Commission under Clause 12.24 of this Schedule 1 is on the basis of Student Statistical Reports provided by the RTO taking into account scheduled hours; qualifications for enrolments for which concessions were granted; and data indicating the grounds for the concession granted to an individual. The Fee Waiver/Exemption Contribution under Clause 12.24 of this Schedule 1 will be calculated and paid by the Commission on the basis of the relevant ‘Fee Waiver/Exemption Contribution per Hour’ (fixed value) for the course (as identified on the Student Tuition Fee Contribution Report as published on the SVTS), applied to the paid scheduled hours in each enrolment.