Common use of PRACTICAL PLACEMENTS Clause in Contracts

PRACTICAL PLACEMENTS. The Training Provider must enter into a written Practical Placement agreement when an Eligible Individual is to undertake a Practical Placement. The Practical Placement agreement must be signed by the Training Provider, the employer or the organisation hosting the Practical Placement and the Eligible Individual prior to the Eligible Individual commencing the relevant Practical Placement. The Practical Placement agreement must include the following information at a minimum: the rights, obligations and duties of the employer or organisation hosting the Practical Placement, the Training Provider and the Eligible Individual; the course of study with the Training Provider and the relevant skills required as part of that course to be developed, reinforced and/or assessed during the Practical Placement, for each Eligible Individual; the location and address of the Practical Placement for each Eligible Individual; and the start and finish dates, the total length of the Practical Placement expressed as hours, and the maximum hours per week. The Training Provider must ensure that the Practical Placement is sufficient and appropriate in order to meet the vocational outcomes of the unit/s of competency to which it pertains. The Training Provider must refer to the ‘Amended Guidelines for Registered Training Organisations and Employers in relation to students of technical and further education undertaking Practical Placements’ (or its successor) available at: xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx, in particular for information about insurance coverage for an Eligible Individual undertaking a Practical Placement. EVIDENCE OF PARTICIPATION All Training Services delivered by the Training Provider to an Eligible Individual must be supported by Evidence of Participation in accordance with the remainder of this Clause 11 for each unit of competency, such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made. The Training Provider must document evidence of engagement by the Eligible Individual in the learning and/or assessment activity by maintaining Evidence of Participation. Except as permitted under Clause 11.5 of this Schedule 1, to be valid, Evidence of Participation must contain the Eligible Individual's name or identification number, a unit of competency identifier and a date expressed in day/month/year format. The Department will determine if the Evidence of Participation provided is sufficient to substantiate the claim that the Eligible Individual participated in learning and/or assessment. One point of Evidence of Participation is one of the items of evidence as specified in Clause 11.5 of this Schedule. The following minimum specifications must be met to evidence an Eligible Individual’s engagement in learning and/or assessment activity: if the period between the Activity Start Date and Activity End Date (inclusive) of the unit of competency is one month or less, one point of Evidence of Participation per unit of competency must be provided; or if the period between the Activity Start Date and Activity End Date for the unit of competency is greater than one month, two points of Evidence of Participation per unit of competency must be provided: one point must be within the first month and one point must be within the last month of learning and/or assessment as identified by the reported Activity End Date an auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency; and the two points of Evidence of Participation provided must be two different items of evidence as specified in Clause 11.5 of this Schedule 1. In instances where competency based completions are involved, and where the employer signoff has not yet been received at the time when supervised training and/or assessment has concluded, an auditor will consider the final point of Evidence of Participation relating the student’s engagement in supervised training and/or assessment. The only points of Evidence of Participation that are acceptable under this VET Funding Contract are: evidence of work submitted relating to engagement by the Eligible Individual in the unit of competency: At a minimum, this evidence must comply with the requirements set out in Clause 11.2 of this Schedule 1. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the Eligible Individual, the unit of competency and date completed, for example, identification of an Eligible Individual by a client identifier and a delivery schedule or equivalent detailing how the piece of work covers the unit of competency in question, including due dates and milestones; Skills First Teacher notes based on communication between the Skills First Teacher and Eligible Individual, establishing the Eligible Individual’s involvement in the learning and/or assessment activity of the unit of competency. This includes personal interviews, telephone, e-mail, or other communication modes on the engagement of an Eligible Individual in learning and/or assessment activity of the unit of competency and may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or workplace supervisor; a Training Provider endorsed attendance roll: The roll must be recognised by the Training Provider as a tool to record attendance as a part of its normal processes; contain the signature and name of the Skills First Teacher who conducted the training sessions, and the date; and show that the actual unit of competency was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the Eligible Individual has only attended the first class of an enrolment period, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery: where, for the purposes of delivery or assessment, units of competency are clustered together, the evidence provided must satisfy participation at the unit of competency level requested and a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency level, on the date/s the Eligible Individual was in attendance; and where the subjects are delivered concurrently, a roll must be annotated to indicate what training was actually delivered in the session at the unit of competency level. For electronic rolls support documentation is required to indicate the processes involved in annotating, entering, updating and generating the rolls, as well as how to interpret the rolls; primary documentation that provides evidence of assessment: Primary documentation is considered to be a secure record that indicates an actual result consistent with assessment. Evidence of an Eligible Individual’s results must have an endorsement at the unit of competency level that confirms the accuracy of the information such as the signature of the Skills First Teacher, their name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted; where primary recording documentation is not available, a signed statutory declaration from the relevant Training Provider Personnel and/or the relevant Eligible Individual affirming the Eligible Individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation detailed in paragraphs (a) to (d), (f) and (g) (e.g. fire, flood or other equivalent circumstances), Training Provider Personnel directly associated with the training delivery that are authorised by the Training Provider may attest participation of the Eligible Individual in the unit of competency enrolment in question. In all such cases the relevant Training Provider Personnel is required to submit and sign a statutory declaration affirming their evidence. In order to constitute sufficient Evidence of Participation, an appropriate Training Provider Personnel member must provide a full explanation of the reasons why primary recording documentation is not available and: a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed that is sufficient to substantiate the claim that the Eligible Individual participated. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements; and/or a statement from the Eligible Individual declaring they participated in the unit of competency; login and engagement with learning and/or assessment activity required for the unit of competency : Where an Eligible Individual has a secure login to specific learning and/or assessment activity (for the unit of competency) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity can constitute Evidence of Participation. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the Training Provider has checked with the Eligible Individual that they are continuing to engage across the unit of competency; or in flexible and distance modes of learning, records of Training Provider Personnel/Eligible Individual engagement with learning and/or assessment activity at a unit of competency level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the Training Provider has checked with the Eligible Individual that they are continuing to engage across the unit of competency. General Requirements associated with verification of participation The Training Provider acknowledges and agrees that: in undertaking an audit, review or investigation of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the Training Provider to assure Evidence of Participation relating to the unit of competency; an auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency is provided to validate more than one unit of competency; where a final assessment in the next collection year is supplied to justify participation in a unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits; and an auditor will not accept Training Provider based Certificates in isolation to satisfy Evidence of Participation at the unit of competency level. Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all units of competency within the cluster and the nature of the questions are very simple with limited educational use.

PRACTICAL PLACEMENTS. The Training Provider must enter into a written Practical Placement agreement when an Eligible Individual is to undertake a Practical Placement. The Practical Placement agreement must be signed by the Training Provider, the employer or the organisation hosting the Practical Placement and the Eligible Individual prior to the Eligible Individual commencing the relevant Practical Placement. The Practical Placement agreement must include the following information at a minimum: the rights, obligations and duties of the employer or organisation hosting the Practical Placement, the Training Provider and the Eligible Individual; the course of study with the Training Provider and the relevant skills required as part of that course to be developed, reinforced and/or assessed during the Practical Placement, for each Eligible Individual; the location and address of the Practical Placement for each Eligible Individual; and the start and finish dates, the total length of the Practical Placement expressed as hours, and the maximum hours per week. The Training Provider must ensure that the Practical Placement is sufficient and appropriate in order to meet the vocational outcomes of the unit/s of competency to which it pertains. The Training Provider must refer to the ‘Amended Guidelines for Registered Training Organisations and Employers in relation to students of technical and further education undertaking Practical Placements’ (or its successor) available at: xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx, in particular for information about insurance coverage for an Eligible Individual undertaking a Practical Placement. EVIDENCE OF PARTICIPATION All Training Services delivered by the Training Provider to an Eligible Individual must be supported by Evidence of Participation in accordance with the remainder of this Clause 11 for each unit of competency, such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made. The Training Provider must document evidence of engagement by the Eligible Individual in the learning and/or assessment activity by maintaining Evidence of Participation. Except as permitted under Clause 11.5 of this Schedule 1, to be valid, Evidence of Participation must contain the Eligible Individual's name or identification number, a unit of competency identifier and a date expressed in day/month/year format. The Department will determine if the Evidence of Participation provided is sufficient to substantiate the claim that the Eligible Individual participated in learning and/or assessment. One point of Evidence of Participation is one of the items of evidence as specified in Clause 11.5 of this Schedule. The following minimum specifications must be met to evidence an Eligible Individual’s engagement in learning and/or assessment activity: if the period between the Activity Start Date and Activity End Date (inclusive) of the unit of competency is one month or less, one point of Evidence of Participation per unit of competency must be provided; or if the period between the Activity Start Date and Activity End Date for the unit of competency is greater than one month, two points of Evidence of Participation per unit of competency must be provided: one point must be within the first month and one point must be within the last month of learning and/or assessment as identified by the reported Activity End Date an auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency (or withdrawal) and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency; and the two points of Evidence of Participation provided must be two different items of evidence as specified in Clause 11.5 of this Schedule 1. In instances where competency based completions are involved, and where the employer signoff has not yet been received at the time when supervised training and/or assessment has concluded, an auditor will consider the final point of Evidence of Participation relating the student’s engagement in supervised training and/or assessment. The only points of Evidence of Participation that are acceptable under this VET Funding Contract are: evidence of work submitted relating to engagement by the Eligible Individual in the unit of competency: At a minimum, this evidence must comply with the requirements set out in Clause 11.2 of this Schedule 1. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the Eligible Individual, the unit of competency and date completed, for example, identification of an Eligible Individual by a client identifier and a delivery schedule or equivalent detailing how the piece of work covers the unit of competency in question, including due dates and milestones; Skills First Teacher notes based on communication between the Skills First Teacher and Eligible Individual, establishing the Eligible Individual’s involvement in the learning and/or assessment activity of the unit of competency. This includes personal interviews, telephone, e-mail, or other communication modes on the engagement of an Eligible Individual in learning and/or assessment activity of the unit of competency and may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or workplace supervisor; a Training Provider endorsed attendance roll: The roll must be recognised by the Training Provider as a tool to record attendance as a part of its normal processes; contain the signature and name of the Skills First Teacher who conducted the training sessions, and the date; and show that the actual unit of competency was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the Eligible Individual has only attended the first class of an enrolment period, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery: where, for the purposes of delivery or assessment, units of competency are clustered together, the evidence provided must satisfy participation at the unit of competency level requested and a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency level, on the date/s the Eligible Individual was in attendance; and where the subjects are delivered concurrently, a roll must be annotated to indicate what training was actually delivered in the session at the unit of competency level. For electronic rolls support documentation is required to indicate the processes involved in annotating, entering, updating and generating the rolls, as well as how to interpret the rolls; primary documentation that provides evidence of assessment: Primary documentation is considered to be a secure record that indicates an actual result consistent with assessment. Evidence of an Eligible Individual’s results must have an endorsement at the unit of competency level that confirms the accuracy of the information such as the signature of the Skills First Teacher, their name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted; where primary recording documentation is not available, a signed statutory declaration from the relevant Training Provider Personnel and/or the relevant Eligible Individual affirming the Eligible Individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation detailed in paragraphs (a) to (d), (f) and (g) (e.g. fire, flood or other equivalent circumstances), Training Provider Personnel directly associated with the training delivery that are authorised by the Training Provider may attest participation of the Eligible Individual in the unit of competency enrolment in question. In all such cases the relevant Training Provider Personnel is required to submit and sign a statutory declaration affirming their evidence. In order to constitute sufficient Evidence of Participation, an appropriate Training Provider Personnel member must provide a full explanation of the reasons why primary recording documentation is not available and: a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed that is sufficient to substantiate the claim that the Eligible Individual participated. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements; and/or a statement from the Eligible Individual declaring they participated in the unit of competency; login and engagement with learning and/or assessment activity required for the unit of competency : Where an Eligible Individual has a secure login to specific learning and/or assessment activity (for the unit of competency) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity can constitute Evidence of Participation. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the Training Provider has checked with the Eligible Individual that they are continuing to engage across the unit of competency; or in flexible and distance modes of learning, records of Training Provider Personnel/Eligible Individual engagement with learning and/or assessment activity at a unit of competency level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the Training Provider has checked with the Eligible Individual that they are continuing to engage across the unit of competency. General Requirements associated with verification of participation The Training Provider acknowledges and agrees that: in undertaking an audit, review or investigation of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the Training Provider to assure Evidence of Participation relating to the unit of competency; an auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency is provided to validate more than one unit of competency; where a final assessment in the next collection year is supplied to justify participation in a unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits; and an auditor will not accept Training Provider based Certificates in isolation to satisfy Evidence of Participation at the unit of competency level. Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all units of competency within the cluster and the nature of the questions are very simple with limited educational use.

PRACTICAL PLACEMENTS. The Training Provider must enter into a written Practical Placement agreement when an Eligible Individual is to undertake a Practical Placement. The Practical Placement agreement must be signed by the Training Provider, the employer or the organisation hosting the Practical Placement and the Eligible Individual prior to the Eligible Individual commencing the relevant Practical Placement. The Practical Placement agreement must include the following information at a minimum: the rights, obligations and duties of the employer or organisation hosting the Practical Placement, the Training Provider and the Eligible Individual; the course of study with the Training Provider and the relevant skills required as part of that course to be developed, reinforced and/or assessed during the Practical Placement, for each Eligible Individual; the location and address of the Practical Placement for each Eligible Individual; and the start and finish dates, the total length of the Practical Placement expressed as hours, and the maximum hours per week. The Training Provider must ensure that the Practical Placement is sufficient and appropriate in order to meet the vocational outcomes of the unit/s of competency to which it pertains. The Training Provider must refer to the ‘Amended Guidelines for Registered Training Organisations and Employers in relation to students of technical and further education undertaking Practical Placements’ (or its successor) available at: xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx, in particular for information about insurance coverage for an Eligible Individual undertaking a Practical Placement. EVIDENCE OF PARTICIPATION All Training Services delivered by the Training Provider to an Eligible Individual must be supported by Evidence of Participation in accordance with the remainder of this Clause 11 for each unit of competency, such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made. The Training Provider must document evidence of engagement by the Eligible Individual in the learning and/or assessment activity by maintaining Evidence of Participation. Except as permitted under Clause 11.5 of this Schedule 1, to be valid, Evidence of Participation must contain the Eligible Individual's name or identification number, a unit of competency identifier and a date expressed in day/month/year format. The Department will determine if the Evidence of Participation provided is sufficient to substantiate the claim that the Eligible Individual participated in learning and/or assessment. One point of Evidence of Participation is one of the items of evidence as specified in Clause 11.5 of this ScheduleSchedule 1. The following minimum specifications must be met to evidence an Eligible Individual’s engagement in learning and/or assessment activity: if the period between the Activity Start Date and Activity End Date (inclusive) of the unit of competency is one month or less, one point of Evidence of Participation per unit of competency must be provided; or if the period between the Activity Start Date and Activity End Date for the unit of competency is greater than one month, two points of Evidence of Participation per unit of competency must be provided: one point must be within the first month and one point must be within the last month of learning and/or assessment as identified by the reported Activity End Date Date; and an auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency; and the two points of Evidence of Participation provided must be two different items of evidence as specified in Clause 11.5 of this Schedule 1. In instances where competency based completions are involved, and where the employer signoff has not yet been received at the time when supervised training and/or assessment has concluded, an auditor will consider the final point of Evidence of Participation relating the student’s engagement in supervised training and/or assessment. The only points of Evidence of Participation that are acceptable under this VET Funding Contract are: evidence of work submitted relating to engagement by the Eligible Individual in the unit of competency: At a minimum, this evidence must comply with the requirements set out in Clause 11.2 of this Schedule 1. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the Eligible Individual, the unit of competency and date completed, for example, identification of an Eligible Individual by a client identifier and a delivery schedule or equivalent detailing how the piece of work covers the unit of competency in question, including due dates and milestones; Skills First Teacher notes based on communication between the Skills First Teacher and Eligible Individual, establishing the Eligible Individual’s involvement in the learning and/or assessment activity of the unit of competency. This includes personal interviews, telephone, e-mail, or other communication modes on the engagement of an Eligible Individual in learning and/or assessment activity of the unit of competency and may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or workplace supervisor; a Training Provider endorsed attendance roll: The roll must be recognised by the Training Provider as a tool to record attendance as a part of its normal processes; contain the signature and name of the Skills First Teacher who conducted the training sessions, and the date; and show that the actual unit of competency was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the Eligible Individual has only attended the first class of an enrolment period, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery: where, for the purposes of delivery or assessment, units of competency are clustered together, the evidence provided must satisfy participation at the unit of competency level requested and a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency level, on the date/s the Eligible Individual was in attendance; and where the subjects are delivered concurrently, a roll must be annotated to indicate what training was actually delivered in the session at the unit of competency level. For electronic rolls support documentation is required to indicate the processes involved in annotating, entering, updating and generating the rolls, as well as how to interpret the rolls; primary documentation that provides evidence of assessment: Primary documentation is considered to be a secure record that indicates an actual result consistent with assessment. Evidence of an Eligible Individual’s results must have an endorsement at the unit of competency level that confirms the accuracy of the information such as the signature of the Skills First Teacher, their name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted; where primary recording documentation is not available, a signed statutory declaration from the relevant Training Provider Personnel and/or the relevant Eligible Individual affirming the Eligible Individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation detailed in paragraphs (a) to (d), (f) and (g) (e.g. fire, flood or other equivalent circumstances), Training Provider Personnel directly associated with the training delivery that are authorised by the Training Provider may attest participation of the Eligible Individual in the unit of competency enrolment in question. In all such cases the relevant Training Provider Personnel is required to submit and sign a statutory declaration affirming their evidence. In order to constitute sufficient Evidence of Participation, an appropriate Training Provider Personnel member must provide a full explanation of the reasons why primary recording documentation is not available and: a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed that is sufficient to substantiate the claim that the Eligible Individual participated. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements; and/or a statement from the Eligible Individual declaring they participated in the unit of competency; login and engagement with learning and/or assessment activity required for the unit of competency : Where an Eligible Individual has a secure login to specific learning and/or assessment activity (for the unit of competency) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity can constitute Evidence of Participation. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the Training Provider has checked with the Eligible Individual that they are continuing to engage across the unit of competency; or in flexible and distance modes of learning, records of Training Provider Personnel/Eligible Individual engagement with learning and/or assessment activity at a unit of competency level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the Training Provider has checked with the Eligible Individual that they are continuing to engage across the unit of competency. General Requirements associated with verification of participation The Training Provider acknowledges and agrees that: in undertaking an audit, review or investigation of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the Training Provider to assure Evidence of Participation relating to the unit of competency; an auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency is provided to validate more than one unit of competency; where a final assessment in the next collection year is supplied to justify participation in a unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits; and an auditor will not accept Training Provider based Certificates in isolation to satisfy Evidence of Participation at the unit of competency level. Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all units of competency within the cluster and the nature of the questions are very simple with limited educational use.

PRACTICAL PLACEMENTS. The Training Provider must enter into a written Practical Placement agreement when an Eligible Individual is In accordance to undertake a Practical Placement. The Practical Placement agreement section 5.4.14 of the Act, practical placements must be signed by the Training Provider, the employer or the organisation hosting the Practical Placement and the Eligible Individual prior to the Eligible Individual commencing the relevant Practical Placement. The Practical Placement agreement must include the following information at a minimum: the rights, obligations and duties of the employer or organisation hosting the Practical Placement, the Training Provider and the Eligible Individual; the course of study conducted in accordance with the Training Provider and the relevant skills required as part of that course to be developed, reinforced and/or assessed during the Practical Placement, for each Eligible Individual; the location and address of the Practical Placement for each Eligible Individual; and the start and finish dates, the total length of the Practical Placement expressed as hours, and the maximum hours per week. The Training Provider must ensure that the Practical Placement is sufficient and appropriate in order to meet the vocational outcomes of the unit/s of competency to which it pertains. The Training Provider must refer to the ‘Amended Guidelines for Registered Training Organisations and Employers in relation to students of technical and further education undertaking Practical Placements’ Placement (or its successorthe amended Practical Placement Guidelines) available at: xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx, in particular for information about insurance coverage for an Eligible Individual undertaking a Practical Placement. EVIDENCE OF PARTICIPATION All Training Services delivered by the Training Provider RTO to an Eligible Individual must be supported by Evidence of Participation as defined in accordance with the remainder Clauses 10.3, 10.4 and 10.5 of this Clause 11 Schedule 1 for each unit of competency, /module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made. The Training Provider Evidence sought in this regard must document be authenticated by documented evidence from the RTO of engagement by the Eligible Individual student in the learning and/or assessment activity by maintaining Evidence of Participationactivity. Except as permitted under Unless specified further at Clause 11.5 10.5 of this Schedule 1, to be valid, Evidence of Participation evidence provided must contain the Eligible Individual's student’s name or identification number, a module or unit of competency identifier and a date expressed in day/month/year formatdate. The Department will determine determine, at its absolute discretion, if the Evidence of Participation evidence provided is sufficient to substantiate the claim that the Eligible Individual student participated in learning and/or assessmenttraining. One point of Evidence of Participation is one of In addition, the items of evidence as specified in Clause 11.5 of this Schedule. The following minimum specifications must be met to evidence an Eligible Individual’s engagement in learning and/or assessment Training Services activity: if the period between the Activity Start Date and Activity End Date One (inclusive1) of the unit of competency is one month or less, one point of Evidence of Participation per unit of competency competency/module must be provided; or provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date (inclusive) for the unit of competency competency/module is greater than one month, two month or less; Two (2) points of Evidence of Participation per unit of competency competency/module must be provided: provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point must be within the first month and one point must be within the last month of learning training delivery and/or assessment as identified by the reported Enrolment Activity End Date an Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency; and the two points of Evidence of Participation provided must be two different items of evidence as specified in Clause 11.5 of this Schedule 1/module. In instances where competency based completions are involved, and where the employer signoff has not yet been received at by the time when supervised training and/or assessment has concludedRTO, an auditor will consider the final last point of Evidence of Participation relating the student’s engagement in supervised to training and/or assessment. The only points of Evidence of Participation that are acceptable under will be accepted for this VET Funding Contract arepurpose is as follows: evidence Evidence of work submitted relating to engagement by the Eligible Individual student in the unit of competencycompetency or module: At a minimum, this evidence must comply with contain the requirements set out student’s signature, in Clause 11.2 addition to the student’s name, unit of this Schedule 1competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the Eligible Individualstudent, the unit of competency competency/module and date completed, for example, example identification of an Eligible Individual by a client identifier student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones; Skills First Teacher . OR Instructor (trainer and/or assessor) notes based on communication between the Skills First Teacher and Eligible Individual, establishing the Eligible Individual’s involvement in the learning and/or assessment activity of the unit of competency. This includes personal interviews, telephone, e-mail, or other communication modes on the engagement of an Eligible Individual a student in learning and/or assessment activity of the unit of competency and may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or workplace supervisor; a Training Provider module. OR A provider endorsed attendance roll: The In order to be considered acceptable, the format of the roll must should be one that is recognised by the Training Provider training organisation as a tool to record attendance as a part of its their normal processes; contain the . ‘Endorsed’ in this instance means a signature and name of the Skills First Teacher who conducted trainer or relevant administration person of the training sessionsRTO on the attendance roll, the printed name and the date; and show date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the Eligible Individual individual has only attended the first class of an enrolment period, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery: where, for the purposes of delivery or assessment, units of competency or modules are clustered together, together the evidence provided must satisfy participation at the unit of competency and module level requested and requested; where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient; for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the Eligible Individual individual was in attendance; and where the subjects are delivered concurrently, a roll must be annotated to indicate what training was actually delivered in the session at the unit of competency level. For electronic rolls support documentation is required to indicate the processes involved in annotating, entering, updating and generating the rolls, as well as how to interpret the rolls; primary OR Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of an Eligible Individual’s student results must should have an endorsement at the unit of competency delivery level that confirms the accuracy of the student information such as the signature of the Skills First Teachertrainer, their printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted; where . OR Where primary recording documentation is not available, available a signed statutory declaration from the relevant Training Provider Personnel and/or the relevant Eligible Individual RTO staff affirming the Eligible Individualan individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed in paragraphs (a) to (d), (f) and (g) above (e.g. fire, flood or other equivalent circumstances), Training Provider Personnel staff directly associated with the training delivery that are authorised by the Training Provider RTO may be prepared to attest participation of the Eligible Individual individual in the unit of competency or module enrolment in question. In all such cases the relevant Training Provider Personnel staff member is required to submit and sign a statutory declaration affirming their evidence. In order To result in a verifiable enrolment an auditor would be required to constitute sufficient Evidence of Participationrecord two (2) elements, certified by an appropriate Training Provider Personnel member must provide staff member: a full explanation of the reasons why primary recording documentation is not available and: available; and a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed that affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the Eligible Individual participatedindividual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements; and/or a statement from the Eligible Individual declaring they participated in the unit of competency; login . OR Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an Eligible Individual individual has a secure login to specific learning and/or assessment activity (for the unit of competencycompetency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity can will constitute Evidence evidence of Participationengagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the Training Provider RTO has checked with the Eligible Individual student that they are continuing to engage across the unit of competency; or in /module. OR In flexible and distance modes of learning, records of Training Provider Personnelstaff/Eligible Individual student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the Training Provider RTO has checked with the Eligible Individual student that they are continuing to engage across the unit of competency/module. General Requirements associated with verification of participation The Evidence of Participation for each Eligible Individual being provided with Training Provider acknowledges Services by the RTO and agrees that: in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes. In undertaking an audit, audit or review or investigation of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the Training Provider RTO to assure Evidence of Participation relating to the unit of competency; an competency or module. An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency competency/modules is provided to validate more than one unit of competency; where /module. Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits; and an . An auditor will not accept Training Provider RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level. Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in Clause 10.5 (e), is provided. Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.. Clarification Regarding Participation in VCE Units 3 & 4 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4: the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;

PRACTICAL PLACEMENTS. The Training Provider must enter into a written Practical Placement agreement when an Eligible Individual is to undertake a Practical Placement. The Practical Placement agreement must be signed by the Training Provider, the employer or the organisation hosting the Practical Placement and the Eligible Individual prior to the an Eligible Individual commencing the relevant Practical Placement. The Practical Placement agreement must include the following information at a minimum: the rights, obligations and duties of the employer or organisation hosting the Practical Placement, the Training Provider and the Eligible Individual; the course of study with the Training Provider and the relevant skills required as part of that course to be developed, reinforced and/or assessed during the Practical Placement, for each Eligible Individual; the location and address of the Practical Placement for each Eligible Individual; and the start and finish dates, the total length of the Practical Placement expressed as hours, and the maximum hours per week. The Training Provider must ensure that the Practical Placement is sufficient and appropriate in order to meet the vocational outcomes of the unit/s of competency to which it pertains. The Training Provider must refer to the ‘Amended Guidelines for Registered Training Organisations and Employers in relation to students of technical and further education undertaking Practical Placements’ (or its successor) available at: xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx, in particular for information about insurance coverage for an Eligible Individual undertaking a Practical Placement. EVIDENCE OF PARTICIPATION All Training Services delivered by the Training Provider to an Eligible Individual must be supported by Evidence of Participation in accordance with the remainder of this Clause 11 for each unit of competency, such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made. The Training Provider must document evidence of engagement by the Eligible Individual in the learning and/or assessment activity by maintaining Evidence of Participation. Except as permitted under Clause 11.5 of this Schedule 1, to be valid, Evidence of Participation must contain the Eligible Individual's name or identification number, a unit of competency identifier and a date expressed in day/month/year format. The Department will determine if the Evidence of Participation provided is sufficient to substantiate the claim that the Eligible Individual participated in learning and/or assessment. One point of Evidence of Participation is one of the items of evidence as specified in Clause 11.5 of this ScheduleSchedule 1. The following minimum specifications must be met to evidence an Eligible Individual’s engagement in learning and/or assessment activity: if the period between the Activity Start Date and Activity End Date (inclusive) of the unit of competency is one month or less, one point of Evidence of Participation per unit of competency must be provided; or if the period between the Activity Start Date and Activity End Date for the unit of competency is greater than one month, two points of Evidence of Participation per unit of competency must be provided: one point must be within the first month and one point must be within the last month of learning and/or assessment as identified by the reported Activity End Date an auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency; and the two points of Evidence of Participation provided must be two different items of evidence as specified in Clause 11.5 of this Schedule 1. In instances where competency based completions are involved, and where the employer signoff has not yet been received at the time when supervised training and/or assessment has concluded, an auditor will consider the final point of Evidence of Participation relating the student’s engagement in supervised training and/or assessment. The only points of Evidence of Participation that are acceptable under this VET Funding Contract are: evidence of work submitted relating to engagement by the Eligible Individual in the unit of competency: At a minimum, this evidence must comply with the requirements set out in Clause 11.2 of this Schedule 1. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the Eligible Individual, the unit of competency and date completed, for example, identification of an Eligible Individual by a client identifier and a delivery schedule or equivalent detailing how the piece of work covers the unit of competency in question, including due dates and milestones; Skills First Teacher notes based on communication between the Skills First Teacher and Eligible Individual, establishing the Eligible Individual’s involvement in the learning and/or assessment activity of the unit of competency. This includes personal interviews, telephone, e-mail, or other communication modes on the engagement of an Eligible Individual in learning and/or assessment activity of the unit of competency and may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or workplace supervisor; a Training Provider endorsed attendance roll: The roll must be recognised by the Training Provider as a tool to record attendance as a part of its normal processes; contain the signature and name of the Skills First Teacher who conducted the training sessions, and the date; and show that the actual unit of competency was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the Eligible Individual has only attended the first class of an enrolment period, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery: where, for the purposes of delivery or assessment, units of competency are clustered together, the evidence provided must satisfy participation at the unit of competency level requested and a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency level, on the date/s the Eligible Individual was in attendance; and where the subjects are delivered concurrently, a roll must be annotated to indicate what training was actually delivered in the session at the unit of competency level. For electronic rolls support documentation is required to indicate the processes involved in annotating, entering, updating and generating the rolls, as well as how to interpret the rolls; primary documentation that provides evidence of assessment: Primary documentation is considered to be a secure record that indicates an actual result consistent with assessment. Evidence of an Eligible Individual’s results must have an endorsement at the unit of competency level that confirms the accuracy of the information such as the signature of the Skills First Teacher, their name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted; where primary recording documentation is not available, a signed statutory declaration from the relevant Training Provider Personnel and/or the relevant Eligible Individual affirming the Eligible Individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation detailed in paragraphs (a) to (d), (f) and (g) (e.g. fire, flood or other equivalent circumstances), Training Provider Personnel directly associated with the training delivery that are authorised by the Training Provider may attest participation of the Eligible Individual in the unit of competency enrolment in question. In all such cases the relevant Training Provider Personnel is required to submit and sign a statutory declaration affirming their evidence. In order to constitute sufficient Evidence of Participation, an appropriate Training Provider Personnel member must provide a full explanation of the reasons why primary recording documentation is not available and: a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed that is sufficient to substantiate the claim that the Eligible Individual participated. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements; and/or a statement from the Eligible Individual declaring they participated in the unit of competency; login and engagement with learning and/or assessment activity required for the unit of competency : Where an Eligible Individual has a secure login to specific learning and/or assessment activity (for the unit of competency) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity can constitute Evidence of Participation. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the Training Provider has checked with the Eligible Individual that they are continuing to engage across the unit of competency; or in flexible and distance modes of learning, records of Training Provider Personnel/Eligible Individual engagement with learning and/or assessment activity at a unit of competency level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the Training Provider has checked with the Eligible Individual that they are continuing to engage across the unit of competency. General Requirements associated with verification of participation The Training Provider acknowledges and agrees that: in undertaking an audit, review or investigation of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the Training Provider to assure Evidence of Participation relating to the unit of competency; an auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency is provided to validate more than one unit of competency; where a final assessment in the next collection year is supplied to justify participation in a unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits; and an auditor will not accept Training Provider based Certificates in isolation to satisfy Evidence of Participation at the unit of competency level. Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all units of competency within the cluster and the nature of the questions are very simple with limited educational use.