Financial Status Reports. Department of State Health Services Claims Processing Unit, MC 1940 0000 Xxxx 00xx Xxxxxx X.X. Xxx 149347 Austin, Texas 00000-0000 Fax: (000) 000-0000 Email: xxxxxxxx@xxxx.xxxxx.xxx and XXXxxxxxxxx@xxxx.xxxxx.xxx (September 1, 2022– August 31, 2023) Budget Categories DSHS Funds Cash Match Category Total Personnel $32,029.00 $4,579.00 $36,608.00 Fringe Benefits $10,759.00 $1,538.00 $12,297.00 Travel $208.00 $3,270.00 $3,478.00 Equipment $0.00 $0.00 $0.00 Supplies $0.00 $1,080.00 $1,080.00 Contractual $4,500.00 $0.00 $4,500.00 Other $0.00 $0.00 $0.00 Total Direct Costs $47,496.00 $10,467.00 $57,963.00 Indirect Costs $4,837.00 $0.00 $4,837.00 Totals $52,333.00 $10,467.00 $62,800.00 (Remainder of the page intentionally left blank) Attachment C Health and Human Services (HHS) Uniform Terms and Conditions - Grant Version 3.0 Published and Effective – August 2021 Responsible Office: Chief Counsel ABOUT THIS DOCUMENT In this document, Grantees (also referred to in this document as subrecipients or contractors) will find requirements and conditions applicable to grant funds administered and passed-through by both the Texas Health and Human Services Commission (HHSC) and the Department of State Health Services (DSHS). These requirements and conditions are incorporated into the Grant Agreement through acceptance by Grantee of any funding award by HHSC or DSHS. The terms and conditions in this document are in addition to all requirements listed in the RFA, if any, under which applications for this grant award are accepted, as well as all applicable federal and state laws and regulations. Applicable federal and state laws and regulations may include, but are not limited to: 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; requirements of the entity that awarded the funds to HHS; Chapter 783 of the Texas Government Code; Texas Comptroller of Public Accounts’ agency rules (including Uniform Grant and Contract Standards set forth in Title 34, Part 1, Chapter 20, Subchapter E, Division 4 of the Texas Administrative Code); the Texas Grant Management Standards (TxGMS) developed by the Texas Comptroller of Public Accounts; and the Funding Announcement, Solicitation, or other instrument/documentation under which HHS was awarded funds. HHS, in its sole discretion, reserves the right to add requirements, terms, or conditions. TABLE OF CONTENTS
Financial Status Reports. Department of State Health Services Claims Processing Unit, MC 1940 0000 Xxxx 00xx Xxxxxx P.O. Box 149347 Austin, Texas 00000-0000 Fax: (000) 000-0000 Email: xxxxxxxx@xxxx.xxxxx.xxx and XXXxxxxxxxx@xxxx.xxxxx.xxx Attachment C (Remainder of Page Intentionally Left Blank) Attachment D HHSC TB/PC Supplemental and Special Conditions Supplemental Conditions Attachment C (the “HHSC Uniform Terms and Conditions - Grants”), is hereby revised as follows:
Financial Status Reports. One copy of the quarterly Financial Status Report shall be submitted within 30 calendar days of the end of each calendar quarter.
Financial Status Reports. Financial Status Reports for the calendar quarter must be received by Worksystems by the 15th day of the month following the end of the quarter. Expenditure data is required to be reported on an accrual basis. Worksystems will provide CONTRACTOR with the Financial Status Report template to be used for this purpose.
Financial Status Reports. A Federal Financial Report, form SF-425, must be submitted quarterly. The report is due 30 days after the reporting period ending March 31, June 30, September 30, December 31. The final SF-425 must be submitted either with the final payment request or no later than 120 days from the expiration date of the agreement. The form may be found at xxxxx://xxx.xxxxxx.xxx/forms/post-award- reporting-forms.html.
Financial Status Reports. (FSRS) Except as otherwise provided, for contracts with categorical budgets, Grantee shall submit quarterly FSRs to System Agency by the last business day of the month following the end of each quarter for System Agency review and financial assessment. Grantee shall submit the final FSR no later than forty-five (45) calendar days following the end of the applicable term.
Financial Status Reports. Contractor shall electronically submit Financial Status Report on the template provided by HHSC.
Financial Status Reports. The OJP Financial Guide states that FSRs filed after October 1, 2009, are due within 30 days after the end of the calendar quarter. We reviewed all four quarters for which a report was required and determined that all four required reports were generally submitted within the required timeframe. We reviewed all of the submitted FSRs through September 30, 2010, for accuracy and found that FSRs and grant accounting ledgers did not agree due to the reporting of pro-rated grant costs for several budget categories. Our results for all reports reviewed are displayed in the following table.
Financial Status Reports. A. The Owner shall maintain or cause to be maintained for the term of this Agreement a complete and accurate set of books and supporting documentation of transactions with respect to the conduct of the Owner’s business. CHFA and its duly authorized representatives (including its Asset Manager) shall have the right to examine the books of the Entity and all other records and information concerning the operation of the Project from time to time without prior notice during regular business hours provided that such examination shall not unreasonably disrupt or interfere with the Owner’s business or operations.
Financial Status Reports. The financial aspects of OJP agreements are monitored through Financial Status Reports (FSRs). According to the OJP Financial Guide, FSRs are designed to describe the status of the program’s funds and should be submitted within 45 days of the end of the most recent quarterly reporting period. For periods when there have been no program outlays, a report to that effect must be submitted. Funds for the current grant or future awards may be withheld if reports are not submitted or are excessively late. We found that the Laboratory submitted all of the 17 required FSRs. Of the 17 FSRs submitted, 4 were late. One report was 13 days late while the remaining reports were between 63 and 247 days late. However, the Laboratory’s final four FSRs were submitted in a timely manner, and we do not view the late FSR submissions that occurred early on during the agreement as a systemic internal control deficiency We asked Laboratory officials to provide the financial records used to support the 17 FSRs, and we were told that the Laboratory did not maintain those records. Because officials did not maintain the required financial records to support the completion of their FSRs, we were unable to perform any detailed testing to verify the accuracy of any of the 17 quarterly FSR submissions. The only FSR validation we were able to perform was a comparison of the total expenditure amount reported on the final FSR submission to summary totals reflected in the financial records. While the summary totals agreed with the final FSR submission, the detailed supporting documentation for individual FSRs was not available for our review. We asked a Laboratory official responsible for preparing the FSRs why the FSRs were submitted late and why documentation supporting FSRs was not maintained. We were told that most of the late FSRs were submitted at the beginning of the agreement period prior to his employment at the Laboratory and that the late and unsupported FSRs were the responsibility of his predecessor. In our view, without accurate and verifiable FSRs, OJP cannot properly monitor agreement financial activities and this places agreement funds at risk.
