Pupil record definition

Pupil record means any item of information directly related to an identifiable pupil, other than directory information, which is maintained by a school district or required to be maintained by an employee in the performance of his or her duties whether recorded by handwriting, print, tapes, film, microfilm or other means. "Pupil record" does not include informal notes related to a pupil compiled by a school officer or employee which remain in the sole possession of the maker and are not accessible or revealed to any other person except a substitute. For purposes of this subdivision, "substitute" means a person who performs the duties of the individual who made the notes on a temporary basis, and does not refer to a person who permanently succeeds the maker of the notes in his or her position.
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Pupil record means any item of information directly related to an identifiable pupil, other than directory information, that is maintained by a school district or required to be maintained by an employee in the performance of his or her duties whether recorded by handwriting, print, tapes, film, microfilm or other means.
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Pupil record means information related to an individual pupil gathered within or outside the school system and maintained within the school system regardless of the physical form in which it is maintained. Any information that is maintained for the purpose of second party review is considered a pupil record. Therefore, information recorded by certified school personnel solely as a memory aid, not for the use of a second party, is excluded from this definition.
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Examples of Pupil record in a sentence

  • Pupil record files must be kept until the individual reaches the age of 25 years or in certain circumstances later.

  • As used in this chapter:(a) "Parent" means ...(b) "Pupil record" means any item of information directly related to an identifiable pupil, other than directory information, which is maintained by a school district or required to be maintained by an employee in the performance of his duties whether recorded by handwriting, print, tapes, film, microfilm or other means.

  • Pupil record information, including but not limited to student names and attendance records, may only be disclosed in accordance with BUL-2469.

  • Pupil record means any item of information directly related to an identifiable pupil, other than directory information, which is maintained by a LEA or required to be maintained by an employee in the performance of his or her duties whether recorded by handwriting, print, tapes, film, microfilm or other means.

  • Pupil record files must be kept until the individual reaches the age of 25 years.

  • Pupil record cards4.3a Primary Yes Retain for the time which the pupil remains at the primary school Transfer to the secondary school (or other primary school) when the child leaves the school.

  • Pupil record cards Yes 4.3a Primary Retain for the time which the pupil remains at the primary school Transfer to the secondary school (or other primary school) when the child leaves the school.

  • Pupil record cards, attendance roll, etc are to be taken to the evacuation assembly area.

  • Pupil record contents, records of administrative hearing to change contents, confidentiality of, Section 49070, Education Code.

  • PupilsBasic file descriptionDataProtection IssuesStatutory ProvisionsRetentionPeriod (operational)Action at the end of the administrative life of the recordAttendance RegistersYes Date of register + 3 yearsDESTROY(If these records are retained electronically any back-up copies should be destroyedat the same time) Pupil record cardsYes Primary Retain for the time which the pupil remains at the primary schoolTransfer to the secondary school (or other primary school) when the child leaves the school.


More Definitions of Pupil record

Pupil record means any item of information, other than directory information, which is directly related to an identifiable pupil and maintained by the District or required to be maintained by a school employee. Such information may be recorded in handwriting, print, tapes, film, microfilm or by other means. The pupil record shall include the pupil's health record. "Pupil record" shall not include informal notes about a pupil which a school employee keeps for private use or for use by a substitute employee.
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Pupil record means any information in tangible form regarding an individual pupil enrolled or formerly enrolled in this district, regardless of its subject, source, or physical form, that is maintained for the purpose of review by a person other than the originator of the record. Information recorded by a teaching staff member solely to aid memory is not a pupil record for the purpose of this regulation; at the time such information is reviewed by another person, it becomes a pupil record.
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Pupil record means information relative to an individual pupil gathered within or without the school system and maintained within the school system, regardless of the physical form in which it is maintained. Essential in this definition is the idea that any information which is maintained for the purpose of second party review is considered a pupil record.
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Pupil record means any item of information directly related to an identifiable pupil, other than directory information, which is maintained by a school agency or required to be maintained by an employee in the performance of his/her duties whether recorded by handwriting, print, tapes, film, microfilm or other means. Pupil records include information relative to an individual pupil gathered within or without the school system and maintained within the school system, regardless of the physical form in which it maintained. Essential in this definition is the idea that any information which is maintained for the purpose of second party review is considered a pupil record. (Ed Code 49061; 5 CA Adm. Code 430)
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Pupil record means information related to an individual pupil gathered within or outside the school system and maintained within the school system regardless of the physical form in which it is maintained.
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Pupil record means any item of information directly related to an identifiable pupil, other than directory information, which is maintained by a school district or required to be maintained by an employee in the performance of his/her duties whether recorded by handwriting, print, tapes, film, microfilm or other means. Does not include informal notes.
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Related to Pupil record

  • Pupil Records Means both of the following: (1) Any information that directly relates to a pupil that is maintained by LEA and (2) any information acquired directly from the pupil through the use of instructional software or applications assigned to the pupil by a teacher or other local educational LEA employee.

  • Medical record means any document or combination of documents, except births, deaths, and the fact of admission to or discharge from a hospital, that pertains to the medical history, diagnosis, prognosis, or medical condition of a patient and that is generated and maintained in the process of medical treatment.

  • s Record Subrecipient’s records shall be sufficient to:

  • Criminal record means the record of any —

  • Public record or "public records" shall mean all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions. Agency of North Carolina government or its subdivisions shall mean and include every public office, public officer or official (State or local, elected or appointed), institution, board, commission, bureau, council, department, authority or other unit of government of the State or of any county, unit, special district or other political subdivision of government.

  • Official Records means the Official Records of the Office of the County Recorder for San Diego County, California.

  • Vital records means certificates or reports of birth, death, fetal death, marriage, dissolution, annulment, and related data.

  • Educational records means: those official records, files, and data directly related to a student and maintained by the school or local education agency, including but not limited to records encompassing all the material kept in the student's cumulative folder such as general identifying data, records of attendance and of academic work completed, records of achievement and results of evaluative tests, health data, disciplinary status, test protocols, and individualized education programs.

  • Official record means the record prepared and maintained by the department for each offender and juvenile received into the physical care and custody of the department. The record shall include, but is not limited to, written, printed, or electronic materials, documents, or data pertaining to services, programs, and all other official actions performed on behalf of that offender or juvenile. These records are identified by the same offender or juvenile name as received on the commitment order, assigned a department number as an identifier, and compiled and maintained as part of an offender/juvenile packet.

  • Confidential record means a record that is not available as a matter of right for examination and copying by members of the public under applicable provisions of law. Confidential records include records or information contained in records that the department is prohibited by law from making available for examination by members of the public, and records or information contained in records that are specified as confidential by Iowa Code section 22.7 or another provision of law, but that may be disclosed upon order of the court, the custodian of the record, or by another person duly authorized

  • Criminal records data means information about an individual's criminal convictions and offences, and information relating to criminal allegations and proceedings.

  • Case record means the file of personally identifiable information, whether written or electronic in form, on an individual that is collected to carry out the purposes of the division as defined in the Act and the Social Security Act. This information remains a part of the case record and is subject to these rules even when temporarily physically removed, either in whole or in part, from the file folder in which it is normally kept.

  • Financial Records means any document or summary of information contained in a document, including electronic documents, that contains information about the financial activities or position of a person including, but not limited to, information about the assets, balance sheets, budgets, cash flow, earnings, revenue, expenditures, income, investments, losses, liabilities, payroll, profits, retained earnings, or taxes.

  • If recorded means if the data is recorded in non-volatile memory for the purpose of subsequent downloading.

  • Public records means all writings and recordings that consist of letters, words or numbers, or their equivalent, set down by handwriting, typewriting, printing, photostatting, photography, magnetic impulse, optical or magneto-optical form, mechanical or electronic recording or other form of data compilation, however stored, and regardless of physical form or characteristics, prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business.

  • Retailer of Record means the Retailer who is listed in FortisAlberta’s records through the procedures outlined in the Terms and Conditions, and thereby recognized by FortisAlberta and the Settlement System Code, as a particular Customer’s Retailer for a Point of Service at a particular time;

  • Health record means the same as that term is defined in § 32.1-127.1:03.

  • flight recorder means any type of recorder installed in an aircraft for the purpose of complementing accident or incident investigation;

  • Donor profile record means all records about donors or potential donors to a public institution of higher education except the names and reported addresses of the actual donors and the date, amount, and conditions of the actual donation.