Professional Records. The laws and standards of our profession require that Wings of Change Counseling keep treatment records. You are entitled to view a copy of your records, or your therapist can prepare a summary for you instead. Because these are professional records, they can be misinterpreted and/or upsetting to untrained readers. If you wish to see your records, we recommend that you review them in the presence of your therapist so that he/she can discuss the contents. Initial here:
Professional Records. We are required by Federal law (Health Insurance Portability and Accountability Act, known as HIPAA) to protect the privacy of personal information. A copy of the HIPAA notice is available to you on our website. In the event of death or severe disability, we have made provisions in this practice to safeguard and maintain records, and the non-impacted therapist will be your contact person for access to records if necessary. Thank you for carefully reading this document. We are happy to answer any questions that you may have. OREGON NOTICE FORM Notice of Therapists’ Policies and Practices to Protect the Privacy of Your Health Information THIS NOTICE DESCRIBES HOW PSYCHOLOGICAL AND MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT.
Professional Records. We are required to keep records of the psychological services provided to you. This includes intake, diagnosis, treatment notes, insurance and billing information. You are entitled to receive a copy of your records if we receive a request in writing. Due to the nature of therapy notes, sometimes psychological records can be distressing to untrained readers. If you wish to see your records, we strongly recommend that you review them together with your therapist to discuss their contents. You will be charged a fee for any professional time used in response to information requests. If we receive written request for records to be provided to a third party, you will be charged for the service of materials, copying and postage and any other costs associated with furnishing the record. Fees for records must be received prior to their release. Treatment records for couple’s sessions contain information about each person. Both clients should be aware that each person has a right to obtain the treatment record. If one client requests a copy, we will also notify the other client of your request to allow the record to be available to them as well. Couples should understand that information discussed in treatment sessions is for therapeutic process and is not intended for any legal proceedings; we strongly encourage you to not use records in legal proceedings, as they are rarely helpful to you in court. SIGNATURE PAGE INFORMED CONSENT and AGREEMENT OF FINANCIAL RESPONSIBILITY Your signature below indicates that you have read the information in this document and agree to the terms stated above. You have read and understand the risks and benefits of psychotherapy, the ethics, confidentiality, consultation, and coordination of treatment requirements. You have read and understand the office policies on appointments, insurance use, email, social media and records. By signing this document, you understand that this represents an agreement between us and you give your consent to participate in treatment. I understand and agree that, regardless of my insurance status, I am responsible for the full balance of my account for any professional services provided. I certify that the insurance information provided is true and correct to the best of my knowledge. I will notify the office of any insurance information changes. I have read, understand and agree to the office policies on fees, billing and collections. I understand the policy on cancellations and missed appointments and I ...
Examples of Professional Records in a sentence
Professional Records The laws and standards of my profession require that I keep treatment records.
Professional Records HIPAA requires that we maintain the confidentiality of “Protected Health Information” (PHI).
Professional Records You should be aware that, pursuant to HIPAA, I keep Protected Health Information about you in two sets of professional records.
Professional Records AKA is required by law and various governing bodies to keep and maintain clinical records.
Professional Records The laws and standards of my profession require that I keep Protected Health Information about you in your Clinical Record.
More Definitions of Professional Records
Professional Records. We are required to keep appropriate records of the psychological services that we provide. Although psychotherapy often includes discussions of sensitive and private information, normally very brief records are kept noting that you have been here, what was done in session, and a mention of the topics discussed. You have the right to a copy of your file at any time. You have the right to request that a copy of your file be made available to any other health care provider at your written request. Your records are maintained in a secure location in the office. There are occasions where we will share your records interoffice with other practitioners or therapist that make up your “treatment team”; but only within ITTC unless you sign a written authorization form that meets certain legal requirements imposed by HIPAA. Indicate agreement to professional records policy with your initials here: CONFIDENTIALITY: The confidentiality of all communications between a client and a psychologist is generally protected by law and ITTC, as your therapy center, cannot and will not tell anyone else what you have discussed or even that you are in therapy without your written permission. In most situations, we can only release information about your treatment to others if you sign a written authorization form that meets certain legal requirements imposed by HIPAA. With the exception of certain specific situations described below, you have the right to confidentiality of your therapy. You, on the other hand, may request that information is shared with whomever you choose and you may revoke that permission in writing at any time. There are, however, several exceptions in which we are legally bound to take action even though that requires revealing some information about a patient’s treatment. If at all possible, we will make every effort to inform you when these will have to be put into effect. The legal exceptions to confidentiality include, but are not limited, to the following:
Professional Records. The laws and standards of my profession require that I keep treatment records that contain individually identifiable health information about you. These records are generally referred to as “medical records” or “mental health records.” Among other things, this Notice concerns the privacy and confidentiality of those records and the information contained therein. You are entitled to examine and/or receive a copy of your records if you request them in writing unless I believe that seeing them would be emotionally damaging, in which case I will send them to a mental health professional of your choice. Because these are professional records, they can be misinterpreted and/or upsetting to people who are not mental health professionals. Therefore, if you want to see your records, I recommend that you review them with me so we can discuss the contents. I reserve the right to charge you for the costs of copying and sending your records if you request them. Making these records available may take up to 30 days.
Professional Records. We keep protected health information (PHI) about you in medical record. Except in unusual circumstances that involve danger to yourself and/or others, you may examine and/or receive a copy of your clinical record if you request it in writing. Because these are professional records, they can be confusing if read without the guidance of a mental health professional. For this reason, we recommend that you initially review them with me, or have them forwarded to another mental health professional so you can discuss the contents. In most circumstances, a copying fee of $25.00 or more will be charged. If we refuse your request for access to your records, you have a right of review, which we will discuss with you upon your request. Insurance companies can request and receive a copy of your clinical record.
Professional Records. I am required to keep appropriate records for the psychological services I provide. Your records are maintained in a locked location. I keep brief records that you were here, reasons for seeking therapy, goals, progress, diagnosis, topics we discuss, your medical history, and records that I have received from other providers. In accordance with Minnesota law, these records will be kept for 7 years after you terminate therapy. If the client is a child, the record will be kept until the child is 18 years of age, then 7 years after that. Client Rights: • Confidentiality: Your privacy and confidentiality will be strictly maintained. My policies about confidentiality, as well as other information about your privacy rights are fully described in a separate document entitled Notice of Privacy Policies. You have been provided a copy of that document with your initial intake paperwork and we have discussed those issues. Limits to confidentiality include: • You are a danger to yourself or someone else. • Supervision/consultation • Child abuse/Vulnerable adult abuse • Court order • You are a minor • Abuse form another health care worker
Professional Records. Many clients are requesting copies of their records or that letters, etc. be written on their behalf to other providers and/or professionals. This includes paperwork requested for disability insurance, medical necessity, FMLA, coordination with physicians and other health related professionals, etc. The fee for this service is outside of what you pay or what your health insurance covers. Letter writing and gathering documentation takes time away from clinical care with clients/patients and thus will be billed as consultation time. The fee for this service will be equal to one 45 minute therapy hour or greater depending on the amount of time required to complete the tasks. No Show/Late Cancellation Policy: All co-pays, payments, co-insurance is due at the time of the appointment. If you are not prepared to honor your fee at the time of the appointment, please alert the staff and Xx. Xxxxx prior to your scheduled appointment. This may require that you reschedule your appointment. Failure to show for a scheduled appointment without 24 hour notice of cancellation will result in a No Show/late cancellation/failure to Cancel fee of $50.00. This fee is billed to you and must be honored before any future appointments can be scheduled. It is understood that a medical crisis or similar crisis may occur from time to time. You will be asked to provide a documentation 13 of hospital visits or other crisis as relevant. It is important that we are notified as soon as you know you cannot keep your appointment.
Professional Records. The laws and standards of my profession require that I keep Protected Health Information about you in your Clinical Record. Except in unusual circumstances that involve danger to yourself and/or others or where information has been supplied to me confidentially by others, you may examine and/or receive a copy of your Clinical Record if you request it in writing. Because these are professional records, they can be misinterpreted and/or upsetting to untrained readers. For this reason, I recommend that you initially review them in my presence, or have them forwarded to another mental health professional so you can discuss the contents. In most circumstances, I am allowed to charge a copying fee of $1.00 for the first page and .50 cents per page thereafter plus postage. If I refuse your request for access to your records, you have a right of review, which I will discuss with you upon request. PATIENT RIGHTS: HIPAA provides you with several rights with regard to your Clinical Record and disclosures of protected health information. These rights include requesting that I amend your record; requesting restrictions on what information from your Clinical Record is disclosed to others; requesting an accounting of most disclosures of protected health information that you have neither consented to nor authorized; determining the location to which protected information disclosures are sent; having any complaints you make about my policies and procedures recorded in your records; and the right to a paper copy of this Agreement, the attached Notice form, and my privacy policies and procedures. I am happy to discuss any of these rights with you. XXXXXX & PARENTS: Patients under 18 years of age who are not emancipated and their parents should be aware that the law may allow parents to examine their child’s treatment records. Because privacy in psychotherapy is often crucial to successful progress, particularly with teenagers, it is sometimes my policy to request an agreement from parents that they consent to give up their access to their child’s records. If they agree, during treatment, I will provide them only with general information about the progress of the child’s treatment, and his/her attendance at scheduled sessions. Any other communication will require the child’s authorization, unless I feel that the child is in danger or is a danger to someone else, in which case, I will notify the parents of my concern. Before giving parents any information, I will discuss the m...
Professional Records. The laws and standards of my profession require that your therapist keeps treatment records. You are entitled to examine and/or receive a copy of your records if you request it in writing unless your therapist believes that seeing them would be emotionally damaging, in which case he or she will send them to a mental health professional of your choice. Because these are professional records, they can be misinterpreted and/or upsetting to people who are not mental health professionals. Therefore, if you want to see your records, we recommend that you review them with your therapist so they can discuss the contents with you. We reserve the right to charge you for the costs of copying and sending your records if you request them. CONFIDENTIALITY/PRIVACY OF YOUR PROTECTED HEALTH INFORMATION