Common use of Xxxxxx, President Clause in Contracts

Xxxxxx, President. DATE: October 1, 2012 SUBJECT: Authority to enter into Agreement WCC-13-918 with Lynstaar Engineering, PC In the matter of Engineering Services in connection with the Security Master Plan, Phase II APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 - XXXXXX XXXXXX, SECRETARY Westchester Community College, Valhalla, New York Subconsultant Approval: Aggleton & Associates, Inc Cornerstone Associates Environmental Planners Agreement Amount: $362,500.00 Authority of your Honorable Board is requested to enter into an Agreement in connection with the Security Master Plan, Phase II, Westchester Community College, Valhalla, New York. The consultant shall provide design services associated with this project. Design services shall include the preparation of construction contract documents (drawings and specifications), construction cost estimates, bid analysis, preparation of any addenda, if required, and whether the bidders are responsible so that the county may recommend award of the construction contracts. In addition the consultant shall provide design services during construction consisting of shop drawing and submittal review, attendance at project meetings, periodic site visits and preparation of as-built drawings. For construction administration services, the consultant shall monitor the construction procedures on the site to ensure compliance with the contract documents, coordinate scheduled activities of the contractors, submit construction progress reports and review and process contractors’ applications for payments. The objective of this project will be to upgrade the physical site and grounds throughout Westchester Community College. This work is necessary due the overuse and deteriorating condition of the site systems. This project will implement the most cost effective and environmentally compliant technologies available which will provide long-term conservation. Wherever possible, proposed new materials will be incorporated in compliance with LEED guidelines for environmentally sustainability as per the United States Green Building Council. Since the estimated fee for professional services was greater than $100,000, in accordance with the Rules of the Professional Prequalification and Selection Boards, on February 13, 2012, a meeting of the Professional Prequalification Board was held to discuss the scope of work and request a list of qualified firms to provide the necessary services. The list was reviewed by the Professional Selection Board on August April 10, 2012, whereby Lynstaar Engineering, PC, Intertech Associates, Inc and PB Americas, Inc were selected to possibly perform said services. On June 14, 2012, a request for proposal (RFP) was sent to the qualified firms and subsequently proposals were received on August 3, 2012. After reviewing the proposals, and based on the evaluation criteria set forth in the request for proposal, including technical merit and net cost, the Professional Selection Board at its meeting held August 28, 2012, selected Lynstaar Engineering, PC, 000-000 Xxxxxxxx Xxxx, Xxxxxxxxxxxxx, XX 00000, as the number one firm Board of Acquisition and Contract Contract No. WCC-13-918 Proposal for Engineering Services Security Master Plan, Phase II 00 Xxxxxxxxxx Xxxx Xxxxxxxx, Xxx Xxxx 00000 to perform engineering services in connection with the Security Master Plan, Phase II, Westchester Community College, Valhalla, New York, for a total fee of $362,500.00, pursuant to an approved budget, which represents the best possible contract for the County. Lynstaar Engineering, PC has proposed the utilization of the following subconsultant: Aggleton & Associates, Inc (Security Specialist), 000 Xxxxx Xxxxxx Xxxx, Xxxxx 000, Xxxxxxxxx, XX 00000 and Cornerstone Associates Environmental Planners (Environmental), 0000 Xxxxxxx Xxxxxx, Xxxxxxxx Xxxxxxx, XX 00000. The proposed has been reviewed and is judged to be responsive to the task at hand. APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 - XXXXXX XXXXXX, SECRETARY This matter has been reviewed by the Deputy County Executive and the Deputy Commissioner of the Department of Public Works, and they are in concurrence. I recommend adoption of the attached proposed Resolution. Upon communication from the President, Westchester Community College,

Xxxxxx, President. DATE: October 1November 8, 2012 SUBJECT: Authority to enter Enter into Agreement WCC-13WCC-12-918 910 with Lynstaar Engineering, PC In the matter of Architectural and Engineering Services in connection with the Security Master Plan, Phase II Health Science Building Renovation/Improvements APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 11/29/2012 - XXXXXX XXXXXX, SECRETARY Westchester Community College, Valhalla, New York Subconsultant Approval: Aggleton & Associates, Inc Xxxxxxx Associates Cornerstone Associates Environmental Planners Maintenance Contractors Agreement Amount: $362,500.00 106,500.00 Authority of your Honorable Board is requested to enter into an Agreement in connection with the Security Master Plan, Phase IIHealth Science Building Renovation/Improvements, Westchester Community College, Valhalla, New York. The consultant shall provide design services associated with this project. Design services shall include the preparation of construction contract documents (drawings and specifications), construction cost estimates, bid analysis, preparation of any addenda, if required, and whether the bidders are responsible so that the county may recommend recommendation to award of the construction contracts. In addition the consultant shall provide design services during construction consisting of shop drawing and submittal review, attendance at project meetings, periodic site visits and preparation of as-built drawings. For construction administration services, the consultant shall monitor the construction procedures on the site to ensure compliance with the contract documents, coordinate scheduled activities of the contractors, submit construction progress reports and review and process contractors’ applications for payments. The objective of this project will be to upgrade the physical site and grounds throughout Westchester Community College. This work is necessary due the overuse and deteriorating condition of the site systems. This project will implement the most cost effective and environmentally compliant technologies available which will provide long-long- term conservation. Wherever Where ever possible, proposed new materials will be incorporated in compliance with LEED guidelines for environmentally sustainability as per the United States Green Building Council. Since the estimated fee for professional services was greater than $100,000, in accordance with the Rules of the Professional Prequalification and Selection Boards, on February 13, 2012, a meeting of the Professional Prequalification Board was held to discuss the scope of work and request a list of qualified firms to provide the necessary services. The list was reviewed by the Professional Selection Board on August April 10, 2012, whereby Lynstaar Engineering, PC, Intertech Xxxxx X. Xxxxx and Associates, XxXxxxx Xxxxxx Architects, LLC, SBLM Architects, URS Corporation – New York, Di Bari Engineering, PC, AECOM USA, Inc, PB Americas, Inc, Xxxxxxxxx & Associates, HDR, Inc, Xxxx X. Xxxxx Associates, Inc and PB Americas, Inc Xxxxxxx & Xxxxxx Engineering were selected to possibly perform said services. On June 14July 11, 2012, a request for proposal (RFP) was sent to the qualified firms and subsequently proposals were received on August 38, 2012. After reviewing the proposals, and based on the evaluation criteria set forth in the request for proposal, including technical merit and net cost, the Professional Selection Board at its meeting held August 28November 7, 2012, selected Lynstaar Engineering, PC, 000-000 Xxxxxxxx Xxxx, Xxxxxxxxxxxxx, XX 00000, as the number one firm to perform engineering services in connection with the Health Science Building Renovation/Improvements, Westchester Board of Acquisition and Contract Contract No. WCC-13WCC-12-918 910 Proposal for Architectural and Engineering Services Security Master Plan, Phase II Health Science Building Renovation/Improvements 00 Xxxxxxxxxx Xxxx XxxxxxxxValhalla, Xxx Xxxx 00000 to perform engineering services in connection with the Security Master Plan, Phase II, Westchester New York 10595 Community College, Valhalla, New York, for a total fee of $362,500.00106,500.00, pursuant to an approved budget, which represents the best possible contract for the County. Lynstaar Engineering, PC has proposed the utilization of the following subconsultantsubconsultants: Aggleton & Associates, Inc Xxxxxxx Associates (Security SpecialistArchitect), 000 Xxxxx Xxxxxx XxxxXxxxxxxxxxx Xxx, Xxxx Xxxxxxx, Xxxxx 000, XxxxxxxxxXxxxxx, XX 00000 and 00000; Cornerstone Associates (Environmental Planners (EnvironmentalPlanners), 0000 Xxxxxxx Xxxxxx, Xxxxxxxx Xxxxxxx, XX 00000; Environmental Maintenance Contractors, Inc (Asbestos/Lead Consultant), 0 Xxxxxxxx Xxxx, Goldens Bridge, NY 10526. The proposed has been reviewed and is judged to be responsive to the task at hand. APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 11/29/2012 - XXXXXX XXXXXX, SECRETARY This matter has been reviewed by the Deputy County Executive and the Deputy Commissioner of the Department of Public Works, and they are in concurrence. I recommend adoption of the attached proposed Resolution. Upon communication from the President, Westchester Community College,

Xxxxxx, President. DATE: October 1May 23, 2012 2011 SUBJECT: Authority to enter Enter into Agreement WCC-13WCC-11-918 902 with Lynstaar EngineeringXxxx Associates, PC In the matter of Engineering Services in connection with the Security Master Plan, Phase II APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 06/16/2011 - XXXXXX XXXXXX, SECRETARY In the matter of Architectural and Engineering Services in connection with the Physical Education Field Improvements, Phase II Westchester Community College, Valhalla, New York Subconsultant Approval: Aggleton & AssociatesXxxxxxx Xxxxxxxx Xxxxxx, Inc Cornerstone Associates Environmental Planners LLC Agreement Amount: $362,500.00 139,500.00 Authority of your Honorable Board is requested to enter into an Agreement in connection with the Security Master PlanPhysical Education Field Improvements, Phase II, Westchester Community College, Valhalla, New York. The consultant shall provide design services associated with this project. Design services shall include the preparation of construction contract documents (drawings and specifications), construction cost estimates, bid analysis, preparation of any addenda, if required, and whether the bidders are responsible so that the county may recommend recommendation to award of the construction contracts. In addition the consultant shall provide design services during construction consisting of shop drawing and submittal review, attendance at project meetings, periodic site visits and preparation of as-built drawings. For construction administration services, the consultant shall monitor the construction procedures on the site to ensure compliance with the contract documents, coordinate scheduled activities of the contractors, submit construction progress reports and review and process contractors’ applications for payments. The objective of this project will be to renovate and upgrade the physical site and grounds throughout Physical Education Fields at Westchester Community College. This work is necessary due to the overuse and deteriorating condition of the site systemsfields. This project will implement the most cost effective and environmentally compliant technologies available which will provide long-term conservation. Wherever possible, proposed new materials will be incorporated in compliance with LEED guidelines for environmentally sustainability as per the United States Green Building Council. Since the estimated fee for professional services was greater than $100,000, in accordance with the Rules of the Professional Prequalification and Selection Boards, on February 13December 3, 20122010, a meeting of the Professional Prequalification Board was held to discuss the scope of work and request a list of qualified firms to provide the necessary services. The list was reviewed by the Professional Selection Board on August April 10March 3, 20122011, whereby Lynstaar EngineeringXxxx Associates, PC, Intertech AssociatesThe LiRO Group, Inc and PB AmericasXxxxxxx & Xxxxxx, Inc Xxxxxxx Xxxxxxx & Xxxxx Xxxxxxx Associates were selected to possibly perform said services. On June 14March 21, 20122011, a request for proposal (RFP) was sent to the qualified firms and subsequently proposals were received on August 3April 15, 20122011. After reviewing the proposals, and based on the evaluation criteria set forth in the request for proposal, including technical merit and net cost, the Professional Selection Board Board, at its meeting held August 28May 20, 20122011, selected Lynstaar EngineeringXxxx Associates, PC0000 Xxxxxxxx Xxx, 000-000 Xxxxxxxx Xxxx, XxxxxxxxxxxxxXxxxxxx, XX 00000, as the number one firm to perform architectural and engineering services in connection with the Physical Education Field Improvements, Phase II, Westchester Board of Acquisition and Contract Contract No. WCC-13WCC-11-918 902 Proposal for Architectural & Engineering Services Security Master Plan, Phase II Physical Education Field Improvements Westchester Community College 00 Xxxxxxxxxx Xxxx XxxxxxxxValhalla, Xxx Xxxx 00000 to perform engineering services in connection with the Security Master Plan, Phase II, Westchester New York 10595 Community College, Valhalla, New York, for a total fee of $362,500.00139,500.00, pursuant to an approved budget, which represents the best possible contract for the County. Lynstaar EngineeringXxxx Associates, PC has proposed the utilization of the following subconsultant: Aggleton & AssociatesXxxxxxx Xxxxxxxx Xxxxxx, Inc LLC (Security SpecialistCost Estimator), 000 Xxxxx Xxxxxx Xxxx, Xxxxx 000, Xxxxxxxxx, XX 00000 and Cornerstone Associates Environmental Planners (Environmental), 0000 Xxxxxxx Xxxx Xxxxxx, Xxxxxxxx XxxxxxxXxxxxxxxxx, XX 00000. APPROVED BOARD OF ACQUISITION & CONTRACT - 06/16/2011 - XXXXXX XXXXXX, SECRETARY The proposed has been reviewed and is judged to be responsive to the task at hand. APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 - XXXXXX XXXXXX, SECRETARY This matter has been reviewed by the Deputy County Executive and the Deputy Commissioner of the Department of Public Works, and they are in concurrence. I recommend adoption of the attached proposed Resolution. Upon communication from the President, Westchester Community College,

Xxxxxx, President. DATE: October 1July 2, 2012 SUBJECT: Authority to enter Enter into Agreement WCC-13WCC-12-918 909 with Lynstaar EngineeringC&F Consulting Engineers APPROVED BOARD OF ACQUISITION & CONTRACT - 07/26/2012 - XXXXXX XXXXXX, PC SECRETARY In the matter of Engineering Services in connection with the Security Master PlanElectrical/Mechanical Upgrades, Phase II APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 - XXXXXX XXXXXX, SECRETARY Various Buildings Westchester Community College, Valhalla, New York Subconsultant Approval: Aggleton & AssociatesXxxx Xxxxx Consulting Advanced Testing Systems, Inc Cornerstone Associates Inc. Geo Environmental Planners Co., Inc. Agreement Amount: $362,500.00 198,500.00 Authority of your Honorable Board is requested to enter into an Agreement in connection with the Security Master PlanElectrical/Mechanical Upgrades, Phase IIVarious Buildings, Westchester Community College, Valhalla, New York. The consultant shall provide design services associated with this project. Design services shall include the preparation of construction contract documents (drawings and specifications), construction cost estimates, bid analysis, preparation of any addenda, if required, and whether the bidders are responsible so that the county may recommend recommendation to award of the construction contracts. In addition the consultant shall provide design services during construction consisting of shop drawing and submittal review, attendance at project meetings, periodic site visits and preparation of as-built drawings. For construction administration services, the consultant shall monitor the construction procedures on the site to ensure compliance with the contract documents, coordinate scheduled activities of the contractors, submit construction progress reports and review and process contractors’ applications for payments. The objective of this project will be to upgrade the physical site various electrical and grounds mechanical systems throughout Westchester Community College. This work is necessary due the overuse and deteriorating condition of the site these systems. This project will implement the most cost effective and environmentally compliant technologies available which will provide long-term conservation. Wherever Where ever possible, proposed new materials will be incorporated in compliance with LEED guidelines for environmentally sustainability as per the United States Green Building Council. Since the estimated fee for professional services was greater than $100,000, in accordance with the Rules of the Professional Prequalification and Selection Boards, on February 13, 2012, a meeting of the Professional Prequalification Board was held to discuss the scope of work and request a list of qualified firms to provide the necessary services. The list was reviewed by the Professional Selection Board on August April 10, 2012, whereby C&F Consulting Engineers; BSG Engineering, Surveying & Landscape Architecture, LLP; Di Bari Engineering, PC; Xxxxx & Xxxxxx, PC; Lynstaar Engineering, PC, Intertech Associates, Inc P.C.; and PB Americas, Inc URS Corporation were selected to possibly perform said services. On June 14April 23, 2012, a request for proposal (RFP) was sent to the qualified firms and subsequently proposals were received on August 3May 23, 2012. Board of Acquisition and Contract Contract No. WCC-12-909 Proposal for Engineering Services Electrical/Mechanical Upgrades, Various Buildings Westchester Community College 00 Xxxxxxxxxx Xxxx Valhalla, New York 10595 After reviewing the proposals, and based on the evaluation criteria set forth in the request for proposal, including technical merit and net cost, the Professional Selection Board at its meeting held August 28July 5, 2012, selected Lynstaar EngineeringC&F Consulting Engineers, PC000 Xxxxx Xxxxxxxx, 000-000 Xxxxxxxx Xxxx, XxxxxxxxxxxxxXxxxx Xxxxxx, XX 00000, as the number one firm Board of Acquisition and Contract Contract No. WCC-13-918 Proposal for Engineering Services Security Master Plan, Phase II 00 Xxxxxxxxxx Xxxx Xxxxxxxx, Xxx Xxxx 00000 to perform engineering services in connection with the Security Master PlanElectrical/Mechanical Upgrades, Phase IIVarious Buildings, Westchester Community College, Valhalla, New York, for a total fee of $362,500.00198,500.00, pursuant to an approved budget, which represents the best possible contract for the County. Lynstaar Engineering, PC C&F Consulting Engineers has proposed the utilization of the following subconsultantsubconsultants: Aggleton & AssociatesXxxx Xxxxx Consulting (Site/Civil Engineer), Inc 000 Xxxxxxx Xxxx, Xxxxxx, XX 00000; Advanced Testing Systems, Inc. (Security SpecialistTransformer Testing), 00 Xxxxxxxxxx Xxxxx, Betel, CT, 06801; and Geo Environmental Co., Inc. (Asbestos Sampling and Testing), 000 Xxxxx Xxxxxx Xxxx, Xxxxx 000Yorktown Heights, XxxxxxxxxNY 10598. APPROVED BOARD OF ACQUISITION & CONTRACT - 07/26/2012 - XXXXXX XXXXXX, XX 00000 and Cornerstone Associates Environmental Planners (Environmental), 0000 Xxxxxxx Xxxxxx, Xxxxxxxx Xxxxxxx, XX 00000. SECRETARY The proposed has been reviewed and is judged to be responsive to the task at hand. APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 - XXXXXX XXXXXX, SECRETARY This matter has been reviewed by the Deputy County Executive and the Deputy Commissioner of the Department of Public WorksWorks and Transportation, and they are in concurrence. I recommend adoption of the attached proposed Resolution. Upon communication from the President, Westchester Community College,

Xxxxxx, President. DATE: October 1March 10, 2012 2011 SUBJECT: Authority to enter Enter into Agreement WCC-13#WCC-11-918 with Lynstaar Engineering, PC 885 In the matter of Engineering Architectural Services in connection with the Security Master Plan, Phase II APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 - XXXXXX XXXXXX, SECRETARY Technology Building Window Replacement Westchester Community College, Valhalla, New York Subconsultant ApprovalConsultant: Aggleton Xxxxxx, Garment & AssociatesDavidson Architects, Inc Cornerstone Associates Environmental Planners PC Agreement Amount: $362,500.00 39,000.00 APPROVED BOARD OF ACQUISITION & CONTRACT - 3-24-2011 - XXXXXX XXXXXX, SECRETARY Authority of your Honorable Board is requested to enter into an Agreement in connection with architectural services for the Security Master Plan, Phase II, Technology Building Window Replacement at Westchester Community College, Valhalla, New York. The consultant shall provide design services associated with this project. Design services shall include the preparation of construction contract documents (drawings plans and specifications), construction cost estimates, bid analysis, preparation of any required addenda, if required, and a bid analysis including an evaluation of the bids to determine compliance with bidding requirements and whether the bidders are responsible so that the county County may recommend award of the construction contracts. In addition the consultant shall provide design services during construction consisting of shop drawing and submittal review, attendance at project meetings, periodic site visits and preparation of as-built drawings. For construction administration services, the consultant shall monitor the construction procedures on the site to ensure compliance with the contract documents, coordinate scheduled activities of the contractors, submit construction progress reports and review and process contractors’ applications for payments. The objective of this project is to replace all windows throughout the Technology Building. The windows are beyond their useful life and in desperate need of replacement. All of the exterior windows throughout the Technology Building will be to upgrade replaced, which will result in a more energy efficient building envelope and also increase the physical site and grounds throughout Westchester Community College. This work is necessary due the overuse and deteriorating condition aesthetics of the site systems. This project will implement the most cost effective and environmentally compliant technologies available which will provide long-term conservationbuilding. Wherever possible, proposed new materials will be incorporated in compliance with LEED guidelines for environmentally environmental sustainability as per the United States Green Building Council. Since This agreement will benefit the estimated fee for professional services was greater than $100,000public as it will implement the most cost-effective and environmentally compliant technologies available which will provide long-term energy conservation. On December 3, in accordance with the Rules of the Professional Prequalification and Selection Boards2009, on February 13, 2012, a meeting of the Professional Prequalification Board was held to discuss canvassed for the scope purpose of work and request a generating an “on-call” list of qualified firms to provide the necessary servicesmiscellaneous professional architectural services for an estimated fee under $100,000.00 for this project. The Professional Prequalification Board approved a list of five (5) qualified firms with an expiration date of December 31, 2011. The list was reviewed by the Professional Selection Board on August April 10March 3, 20122011, whereby Lynstaar Engineering, PC, Intertech Associates, Inc and PB Americas, Inc four (4) firms were selected to possibly perform said services. On June 14, 2012, a request for proposal (RFP) was sent to the qualified firms and subsequently proposals were received on August 3, 2012. After reviewing the proposals, and based on the evaluation criteria set forth in the request for proposal, including technical merit and net cost, the The Professional Selection Board at its meeting held August 28selected Xxxxxx, 2012Garment & Davidson Architects for design services associated with the Technology Building Window Replacement for a total fee of $39,000.00, selected Lynstaar Engineeringpursuant to an approved budget. . 00 Xxxxxxxxxx Xxxx • Valhalla, New York 10595 Westchester Community College is sponsored by the County of Westchester; affiliated with the State University of New York RESOLUTION Upon communication from the President of Westchester Community College, be it: RESOLVED, that approval is hereby granted to enter into an Agreement with the firm of Kaeyer, Garment & Davidson Architects, PC, 000-000 Xxxxxxxx XxxxXxxx Xxxxxx, XxxxxxxxxxxxxXxxxx Xxxxx, XX 00000, as for architectural services for the number one firm Board of Acquisition and Contract Contract No. WCC-13-918 Proposal for Engineering Services Security Master Plan, Phase II 00 Xxxxxxxxxx Xxxx Xxxxxxxx, Xxx Xxxx 00000 to perform engineering services in connection with the Security Master Plan, Phase II, Technology Building Window Replacement at Westchester Community College, Valhalla, New York; and be it further RESOLVED, that for services rendered in accordance with the consultant’s proposal for the first phase of this multi-phase project, a total fee compensation of $362,500.0039,000.00 shall be provided, pursuant to an approved budget; and be it further RESOLVED, which represents that the best possible contract for Agreement shall commence upon the Countyconsultant's receipt of written notice from the President of Westchester Community College or his designee and that the completion date shall be December 31, 2011; and be it further RESOLVED, that the County Executive or his duly authorized designee is hereby authorized and empowered to execute any and all documents necessary or appropriate to effectuate the purposes hereof. Lynstaar Engineering, PC has proposed the utilization of the following subconsultant: Aggleton & Associates, Inc (Security Specialist), 000 Xxxxx Xxxxxx Xxxx, Xxxxx 000, Xxxxxxxxx, XX 00000 and Cornerstone Associates Environmental Planners (Environmental), 0000 Xxxxxxx Xxxxxx, Xxxxxxxx Xxxxxxx, XX 00000Agreement No. The proposed has been reviewed and is judged to be responsive to the task at hand. WCC-11-885 APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 3-24-2011 - XXXXXX XXXXXX, SECRETARY This matter has been reviewed by the Deputy County Executive and the Deputy Commissioner of the Department of Public WorksFund Dept Major Program, and they are in concurrence. I recommend adoption of the attached proposed Resolution. Upon communication from the President, Westchester Community College,Program & Phase or Unit Object/ Sub Object Trust Account Dollars 381 32 WCC43-00-E 6050 $39,000.00 Account to be Charged/Credited Budget Funding Year(s): 2011 Start Date: 04/01/11 End Date: 12/31/11 (must match resolution) Funding Source: Tax Dollars: $19,500 State Aid: $19,500 $39,000.00 Federal Aid: (must match resolution) Other: Contractor Federal I.D. No./

Xxxxxx, President. DATE: October 1May 23, 2012 2011 SUBJECT: Authority to enter Enter into Agreement WCC-13WCC-11-918 901 with Lynstaar EngineeringXxxxxx, Garment & Xxxxxxxx Architects, PC In the matter of Engineering Services in connection with the Security Master Plan, Phase II APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 06/16/2011 - XXXXXX XXXXXX, SECRETARY In the matter of Architectural and Engineering Services in connection with the Physical Education Building Renovation/Improvements, Westchester Community College, Valhalla, New York Subconsultant Approval: Aggleton & Associates, Inc Cornerstone X’Xxx Xxxxx Abbattisa Consulting Engineers Xxxxxxx Engineering NASCO Construction Services Xxxx Associates Environmental Planners Agreement Amount: $362,500.00 208,450.00 Authority of your Honorable Board is requested to enter into an Agreement in connection with the Security Master Plan, Phase IIPhysical Education Building Renovation/Improvements, Westchester Community College, Valhalla, New York. The consultant shall provide design services associated with this project. Design services shall include the preparation of construction contract documents (drawings and specifications), construction cost estimates, bid analysis, preparation of any addenda, if required, and whether the bidders are responsible so that the county may recommend recommendation to award of the construction contracts. In addition the consultant shall provide design services during construction consisting of shop drawing and submittal review, attendance at project meetings, periodic site visits and preparation of as-built drawings. For construction administration services, the consultant shall monitor the construction procedures on the site to ensure compliance with the contract documents, coordinate scheduled activities of the contractors, submit construction progress reports and review and process contractors’ applications for payments. The objective of this project will be to renovate and upgrade the physical site and grounds throughout Physical Education Building at Westchester Community College. This work is necessary due the overuse and deteriorating condition of infrastructure throughout the site systemsbuilding. This project will implement the most cost effective and environmentally compliant technologies available which will provide long-term energy conservation. Wherever possible, proposed new materials will be incorporated in compliance with LEED guidelines for environmentally sustainability as per the United States Green Building Council. Since the estimated fee for professional services was greater than $100,000, in accordance with the Rules of the Professional Prequalification and Selection Boards, on February 13December 3, 20122010, a meeting of the Professional Prequalification Board was held to discuss the scope of work and request a list of qualified firms to provide the necessary services. The list was reviewed by the Professional Selection Board on August April 10March 3, 20122011, whereby Lynstaar Engineering, PC, Intertech Associates, Inc and PB Americas, Inc were selected to possibly perform said services. On June 14, 2012, a request for proposal (RFP) was sent to the qualified firms and subsequently proposals were received on August 3, 2012. After reviewing the proposals, and based on the evaluation criteria set forth in the request for proposal, including technical merit and net cost, the Professional Selection Board at its meeting held August 28, 2012, selected Lynstaar Engineering, PC, 000-000 Xxxxxxxx Xxxx, Xxxxxxxxxxxxx, XX 00000, as the number one firm Board of Acquisition and Contract Contract No. WCC-13-918 Proposal for Engineering Services Security Master Plan, Phase II 00 Xxxxxxxxxx Xxxx Xxxxxxxx, Xxx Xxxx 00000 to perform engineering services in connection with the Security Master Plan, Phase II, Westchester Community College, Valhalla, New York, for a total fee of $362,500.00, pursuant to an approved budget, which represents the best possible contract for the County. Lynstaar Engineering, PC has proposed the utilization of the following subconsultant: Aggleton & Associates, Inc (Security Specialist), 000 Xxxxx Xxxxxx Xxxx, Xxxxx 000, Xxxxxxxxx, XX 00000 and Cornerstone Associates Environmental Planners (Environmental), 0000 Xxxxxxx Xxxxxx, Xxxxxxxx Xxxxxxx, XX 00000. The proposed has been reviewed and is judged to be responsive to the task at hand. APPROVED BOARD OF ACQUISITION & CONTRACT - 11/15/2012 - XXXXXX XXXXXX, SECRETARY This matter has been reviewed by the Deputy County Executive and the Deputy Commissioner of the Department of Public Works, and they are in concurrence. I recommend adoption of the attached proposed Resolution. Upon communication from the President, Westchester Community College,Xxxxx