Common use of XXXXX CASH Clause in Contracts

XXXXX CASH. A xxxxx cash fund up to $500 may be maintained for payment of small incidental expenses incurred by the CONTRACTOR (e.g., postage due, small purchases of office supply items, etc.). The CONTRACTOR must obtain written approval from the COUNTY to establish a xxxxx cash fund greater than $500. Xxxxx cash disbursements must be supported by original invoices, store receipts or other external authenticating documents indicating the item purchased and the employee making the purchase. In the event that outside (external) supporting documentation is not obtainable for minor disbursements (under $10), such as parking meters, fees, etc., then some written documentation shall be maintained and approved by a supervisory employee not associated with the transaction. Xxxxx cash disbursements should not be used as a substitute for normal purchasing and disbursement practices (i.e., payment by check). The xxxxx cash fund shall be maintained on an imprest basis. A check should be drawn to set up the fund and to make periodic reimbursements. Receipts, vouchers, etc., supporting each fund replenishment must be bound together, filed chronologically and cross referenced to the reimbursement check.

XXXXX CASH. A xxxxx cash fund up to $500 may be maintained for payment of small incidental expenses incurred by the CONTRACTOR (e.g., postage due, small purchases of office supply items, etc.). The CONTRACTOR must obtain written approval from the COUNTY to establish a xxxxx cash fund greater than $500. Xxxxx cash disbursements must be supported by original invoices, store receipts or other external authenticating documents indicating the item purchased and the employee making the purchase. In the event that outside (external) supporting documentation is not obtainable for minor disbursements (under $10), such as parking meters, fees, etc., then some written documentation shall be maintained and approved by a supervisory employee not associated with the transaction. Xxxxx cash A-C Contract Accounting and Administration Handbook Page 14 disbursements should not be used as a substitute for normal purchasing and disbursement practices (i.e., payment by check). The xxxxx cash fund shall be maintained on an imprest basis. A check should be drawn to set up the fund and to make periodic reimbursements. Receipts, vouchers, etc., supporting each fund replenishment must be bound together, filed chronologically and cross referenced to the reimbursement check.

XXXXX CASH. A xxxxx cash fund up to $500 may be maintained for payment of small incidental expenses incurred by the CONTRACTOR (e.g., postage due, small purchases of office supply items, etc.). The CONTRACTOR must obtain written approval from the COUNTY County to establish a xxxxx cash fund greater than $500. Xxxxx cash disbursements must be supported by original invoices, store receipts or other external authenticating documents indicating the item purchased and the employee making the purchase. In the event that outside (external) supporting documentation is not obtainable for minor disbursements (under $10), such as parking meters, fees, etc., then some written documentation shall be maintained and approved by considered as proper supporting documentation on a supervisory employee not associated with the transactionbasis of reasonableness. Xxxxx cash disbursements should not be used as a substitute for normal purchasing and disbursement practices (i.e., payment by check). The xxxxx cash fund shall be maintained on an imprest basis. A check should be drawn to set up the fund and to make periodic reimbursements. Receipts, vouchers, etc., supporting each fund replenishment must be bound together, filed chronologically and cross referenced to the reimbursement check.

XXXXX CASH. A xxxxx cash fund up to $500 may be maintained for payment of small incidental expenses incurred by the CONTRACTOR Subrecipient (e.g., postage due, small purchases of office supply items, etc.). The CONTRACTOR Subrecipient must obtain prior written approval from the COUNTY County’s Contract Manager to establish a xxxxx cash fund greater than $500. Xxxxx cash disbursements must be supported by original invoices, store receipts or other external authenticating documents indicating the item purchased and the employee making the purchase. In the event that outside (external) supporting documentation is not obtainable for minor disbursements (under $10), such as parking meters, feesfee, etc., then some written documentation shall be maintained and approved by a supervisory employee not associated with the transaction. Xxxxx cash disbursements should not be used as a substitute for normal purchasing and disbursement practices (i.e., payment by check). The xxxxx cash fund shall be maintained on an imprest basis. A check should be drawn to set up the fund and to make periodic reimbursements. Receipts, vouchers, etc., supporting each fund replenishment must be bound together, filed chronologically and cross referenced to the reimbursement check.