Weeks Prior to Event Sample Clauses

Weeks Prior to Event. Attendees: Client, Event Coordinator, Venue Staff ● Event Coordinator to provide agenda, vendor list, timeline, floor plan diagram and Plan B (rain plan) for event. ● Establish a schedule for vendor set-up, deliveries and pick-ups. This includes caterer, bar service, rentals, florist, xxxxx, photographer, entertainment, etc. Determine which vendors, if any, will be parked in the parking lot. ● $1000. Security Deposit due. This is a separate check from the balance and will be returned to the Event Coordinator immediately following the final walk-thru at the end of the event. The Parsonage at St. Johannes Manager on Duty will determine if there is any excessive clean-up or damage to the property as a result of your event and, if necessary, the security deposit will be applied towards any needed repairs. ● If necessary, a time frame will be confirmed for the ceremony rehearsal, sensitive to any other events that may be occurring. However, ceremony practice times must be approved by the Parsonage at St. Johannes Venue Manager depending on availability. If rehearsal is scheduled during a time when the venue is being set up for an event that evening, we ask that your wedding party be respectful of those clients and that you limit your rehearsal to 30 minutes and wedding party only. Client / Event Coordinator Information ● Venue capacity is 80 guests. ● Smoking in or anywhere on venue property is strictly prohibited. ● Shower facilities on the second level may not be used. Dress racks are provided in the bridal suites. Please do not hang dresses from the chandeliers under any circumstances (including photo opportunities.) ● Keep in mind that some of the bridal suites are open during your event. It is up to individual clients to safely store personal belongings. ● Please determine ahead of time who will be responsible (either the client or Planner) for cleaning up the bridal suites at the conclusion of the event. ● No candles, sparklers, fireworks, wishing lanterns, or drones may be used on the property. ● All wedding send off-items must be environmentally friendly and pre-approved by the Parsonage at St. Johannes Venue Manager. Rose petals are strictly prohibited. ● Please refrain from using loose glitter inside the venue. ● Candles are strictly prohibited. ● Nails and staples are not allowed when placing decorations – please use zip ties or floral/fishing wire. ● Event Coordinator is responsible for providing their own ladders, supplies and set up equipment. ● A...
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Weeks Prior to Event. Attendees: Client, Event Coordinator, Venue Staff ● Event Coordinator to provide agenda, vendor list, timeline, floor plan diagram and Plan B (rain plan) for event. ● Establish a schedule for vendor set-up, deliveries and pick-ups. This includes caterer, bar service, rentals, florist, xxxxx, photographer, entertainment, etc. Determine which four
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Weeks Prior to Event. Attendees: Client, Event Coordinator, Xxxxxx Xxxxxx House Venue Manager  Event Coordinator to provide agenda, vendor list, timeline, floor plan diagram, power plan and Plan B (rain plan) for event.  Establish a schedule for vendor set-up, deliveries and pick-ups. This includes caterer, bar service, rentals, florist, xxxxx, photographer, entertainment, etc.  $750 Security Deposit due. This is a separate check from the balance and will be returned to the Event Coordinator immediately following the final walk-thru at the end of the event. The Xxxxxx Xxxxxx House Manager on Duty will determine if there is any excessive clean-up or damage done to the property as a result of your event and, if necessary, the security deposit will be applied towards any needed repairs.  A time frame during park hours will be confirmed for the ceremony rehearsal, sensitive to any other events that may be occurring. If rehearsal is scheduled during a time when venue is being set up for another wedding that evening, we ask that your wedding party be respectful of those clients and that you limit your rehearsal to wedding party only.
Sample 1
Weeks Prior to Event. Client representative to provide agenda, vendor list, timeline, floor plan diagram, and final guest count for event. Confirm linen colors. Establish a schedule for set-up, any deliveries. All deliveries are limited to the day of the event unless previous arrangements have been made. Go over final catering menu. 50% of the catering xxxx is due. Day Prior to the Event Final site fee payment is due. 50% of catering xxxx is due based on the greater of the following: the minimum number of guests at the initial booking, the final guest count given two weeks prior to the event, or the actual number of guests in attendance. All additional items, such as bar tabs, must be paid at the conclusion of the event by certified check, cash, or credit card. SHINING MOUNTAIN SITE FEE PAYMENT WORKSHEET Site Rental Fee: $ Date Paid: Deposit: (Due with signed contract) $ Notes Total Due: $ The individual, agent or entity signing this contract, along with the event guests and any contracted labor, will hold Shining Mountain and all employees and affiliates, individually and jointly and severally harmless for any loss, damage or injury to person or property resulting from the use, occupancy or possession of the premises. I, hereby acknowledge that I have read the above rental agreement and I agree to the terms and conditions this document. Renter Signature: Date Renter Printed Name: SMGC Rep Signature: Date
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Related to Weeks Prior to Event

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