Type of Event. Run Walk Bike Tour Bike Race Parade Concert Street Fair Triathlon Other Event Title: Event Date(s): (month, day, year) Total Anticipated Attendance: (# of Participants # of Spectators ) Actual Event Hours: (from): AM / PM (to): AM / PM Location / Staging Area: Set up/assembly/construction Date: Start Time: AM / PM Please describe the scope of your setup / assembly work (specific details): Dismantle Date: Completion time: AM / PM List any street(s) requiring closure as a result of this event. Include street name(s), day, date and time of closing and time of re-opening: ⮚ Any request involving 25 or less motor vehicles will utilize Deadwood Street and will be barricaded at both ends of Deadwood Street. ⮚ Any request involving 25-50 motor vehicles (not including motorcycles) - will park on the north side of Main Street, which will not require street closure. ⮚ Any request involving 50 or more vehicles (which would require an entire street closure From Wall Street to Shine Street and security must be provided at Shine Street and Main Street and Wall Street and Main Street to direct traffic. ⮚ Additional security maybe required at the discretion of the Event Committee. APPLICANT AND SPONSORING ORGANIZATION INFORMATION Commercial (for profit) Noncommercial (nonprofit) Sponsoring Organization: Chief Officer of Organization (NAME): Applicant (NAME): Business Phone: ( ) Address: (city) (state) (zip code) Daytime phone: ( ) Evening Phone: ( ) Fax #: ( ) Please list any professional event organizer or event service provider hired by you that is authorized to work on your behalf to produce this event. Name: Address: (city) (state) (zip code) Contact person “on site” day of event or facility use Pager/Cell #: (Note: This person must be in attendance for the duration of the event and immediately available to city officials) REQUIRED: Attach a written communication from the Chief Officer of the organization which authorizes the applicant or professional event organizer to apply for this Special Event Permit on their behalf. FEES / PROCEEDS / REPORTING NO YES Is your organization a “Tax Exempt, nonprofit” organization? If YES, you must attach a copy of your IRS 501C Tax Exemption Letter to this Special Event Permit application (providing proof and certifying your current tax exempt, nonprofit status). Are admission, entry, vendor or participant fees required? If YES, please explain the purpose and provide amount(s).: OVERALL EVENT DESCRIPTION: ROUTE MAP / SITE DIAGRAM / S...
Type of Event. Run Walk Bike Tour Bike Race Parade Concert Street Fair Triathlon Other Outlaw Square July 2 Concert Event Title: July 2, 2023 Event Date(s): (month, day, year) Unknown Total Anticipated Attendance: (# of Participants 20 # of Spectators ) 7 pm Actual Event Hours: (from): Outlaw Square 9:30 pm AM / PM (to): AM / PM Location / Staging Area: July 2, 2023 8 am Set up/assembly/construction Date: Start Time: AM / PM Please describe the scope of your setup / assembly work (specific details): Loading and unloading of production and band equipment July 2, 2023 11:30 pm Dismantle Date: Completion time: AM / PM List any street(s) requiring closure as a result of this event. Include street name(s), day, date and time of closing and time of re-opening: Deadwood Street from Main to Pioneer Way - July 2, 2023 - Closing at 8 am ⮚ Any request involving 25 or less motor vehicles will utilize Deadwood Street and will be barricaded at both ends of Deadwood Street. ⮚ Any request involving 25-50 motor vehicles (not including motorcycles) - will park on the north side of Main Street, which will not require street closure. ⮚ Any request involving 50 or more vehicles (which would require an entire street closure From Wall Street to Shine Street and security must be provided at Shine Street and Main Street and Wall Street and Main Street to direct traffic. ⮚ Additional security maybe required at the discretion of the Event Committee.
Type of Event. Run Walk Bike Tour Bike Race Parade Concert Street Fair Triathlon Other Deadwood Live Open Air Music Series Event Title: 7/3, 2022 Event Date(s): 3600 Total Anticipated Attendance: (month, day, year) (# of Participants 100 # of Spectators 3500 ) Actual Event Hours: (from): 6 pm AM / PM (to): AM / PM Outlaw Square Location / Staging Area: 7/3, 7 am Set up/assembly/construction Date: Start Time: AM / PM Please describe the scope of your setup / assembly work (specific details): Set up with consist of fencing around the perimeter of Outlaw Square and includes main street. Main street will not close until 4:15 and reopen at 10:15 Dismantle Date:7/3, Completion time: Main 10:15 - rest 1 am AM / PM List any street(s) requiring closure as a result of this event. Include street name(s), day, date and time of closing and time of re-opening: Deadwood Street closes at 8 am on 7/3, reopens at 1 am on 7/4 Main Street in front of Franklin Hotel closes after 4 pm gunfight and reopens at 10:15 pm on 7/3, ⮚ Any request involving 25 or less motor vehicles will utilize Deadwood Street and will be barricaded at both ends of Deadwood Street. ⮚ Any request involving 25-50 motor vehicles (not including motorcycles) - will park on the north side of Main Street, which will not require street closure. ⮚ Any request involving 50 or more vehicles (which would require an entire street closure From Wall Street to Shine Street and security must be provided at Shine Street and Main Street and Wall Street and Main Street to direct traffic. ⮚ Additional security maybe required at the discretion of the Event Committee. APPLICANT AND SPONSORING ORGANIZATION INFORMATION Commercial (for profit) Noncommercial (nonprofit) Sponsoring Organization: Xxxxxx Entertainment Group Xxxx Xxxxxx Chief Officer of Organization (NAME): Xxxx Xxxxxx aka Xxxxx Xxxx Applicant (NAME): 605 Business Phone: ( 000-0000 ) 000 Xxxx Xx Xxxxxxxx XX 00000 Address: (city) (state) (zip code) 000 000-0000 Daytime phone: ( ) 605 Evening Phone: ( ) Fax #: ( ) Please list any professional event organizer or event service provider hired by you that is authorized to work on your behalf to produce this event. Xxxxx Xxxxx Name: 000 Xxxx Xx. Xxxxxxxx XX 00000 Address: (city) (state) (zip code) Xxxxx Xxxxx 000-000-0000 Contact person “on site” day of event or facility use Pager/Cell #: (Note: This person must be in attendance for the duration of the event and immediately available to city officials) REQUIRED: Attach a written communic...
Type of Event. Run Walk Bike Tour Bike Race Parade ✔ Concert Street Fair Triathlon Other Event Title: Deadwood LIVE Open Air Music Series Event Date(s): 8/1/2021 (month, day, year) Total Anticipated Attendance: 2550 Actual Event Hours: (from): 7 pm (# of Participants 50 # of Spectators 2500 AM / PM (to): 10 pm ) AM / PM Location / Staging Area: Outlaw Square Set up/assembly/construction Date:8/1/2021 Start Time: 7 am AM / PM Please describe the scope of your setup / assembly work (specific details): Set up will consist of fencing from Outlaw Deck to Hickoks wall along sidewalk of Outlaw Square, crossing Deadwood street Deadwood St. Also fence from Outlaw Square along Pioneer way to sidewalk on Hic 8/1/2021 - 8/2/2021 Dismantle Date:
Type of Event. 2.1.2 Date of Event:
Type of Event. Run Walk Bike Tour Bike Race Parade Concert Street Fair Triathlon Other Shell Xxxxxxx SuperRigs 2024 Calendar Shoot Event Title: June 11, 2023 Event Date(s): (month, day, year) 2 Big Rigs and 6 people Total Anticipated Attendance: (# of Participants 6 # of Spectators 0 ) 6:30 AM Actual Event Hours: (from):
Type of Event. ✔ Run Walk Bike Tour Bike Race Parade Concert Street Fair Triathlon Other Taco Festival Event Title: Dia del Taco Event Date(s): 7.10.21 (month, day, year) Total Anticipated Attendance: 800 (# of Participants 50 # of Spectators 750 ) Actual Event Hours: (from): 12:00 PM AM / PM (to): 7:00 PM AM / PM Location / Staging Area: Outlaw Square and Deadwood St. Set up/assembly/construction Date:Same Start Time:
Type of Event. □ Meeting/Conference □ Meal/Banquet □ Party/Live Music □ Other: Space Requirements: □ The Red Barn □ Back Deck □ Lawn □ Other: Estimated Attendance: □ Less than 50 □ 50 – 75 □ 75 – 100 □ 100 – 120 □ 120 – 150 Title of Event: (Be as Specific as Possible) Would you like the title displayed publicly? □ Public □ Private Time: Event Start Time: Event End Time: Set-Up Time: Tear-down Time: Set Up Needs: □ White Garden Chairs (120 max) Qty: □ Round Tables (15 max) Qty: □ Rectangle Tables Qty: _ □ Podium □ Other: **Tablecloths not included** Media Needs: (IfApplicable) □ Microphone Qty: □ Sound System □ LCD Projector/Screen Catering Needs: (If Applicable) Name of Caterer: Caterer Contact: Caterer Phone: Admission Fee: (If applicable) Public Safety Needs (If applicable) □ Police Detail(s) □ Crowd Manager(s) □ Parking Assistance Signature Authority: The individual signing below hereby represents and warrants that s/he is duly authorized to execute and deliver this agreement on behalf of the Client and that this agreement is binding upon the Client in accordance with its terms. By signing, the Client confirms that s/he has read and agrees to abide by the General Terms and Conditions set forth in this agreement. Furthermore, the Client agrees to abide by all applicable local, state, and federal laws. This document constitutes the entire understanding and agreement between the Client and Event Services. Client: On Behalf of Event Services: Signed Signed Printed Printed Title (If Applicable) Title Date Date
Type of Event. Run Walk Bike Tour Bike Race Parade ✔ Concert Street Fair Triathlon Other Event Title: Outlaw Square Wednesday Night Summer Concert Series Event Date(s): May 2021 - September 202 (month, day, year) Total Anticipated Attendance: varies (# of Participants varies # of Spectators varies ) Actual Event Hours: (from): 6:30 pm AM / PM (to): 9:30 pm AM / PM Location / Staging Area: Outlaw Square Set up/assembly/construction Date:Day of Show Start Time:
Type of Event. Booth Arrival Time: We normally arrive an hour before we need to be set up. No charge for our set up / tear down. Start Time: End Time: Time the booth will be active. Idol Time (if applicable): $50 per hour for idle time – when you request the booth to be set up but not being used. Over Time? Yes No Maybe $100 each additional hour of rental. You can decide this ahead or the night of.
