Travel and Living Expenses. If performance of a Service will necessitate the expenditure of Travel and Living Expenses, describe the Travel and Living Expenses that are necessary to perform the Service. Provide the titles (and names if available) of individuals for whom the Travel and Living Expenses will be expended. Provide an explanation of the purpose for the expenditure(s) and the expected dates of the expenditure(s). All Travel and Living Expenditures must be costed out in accordance with the Judicial Council’s Travel and Living Expense Rules and Guidelines, given in this Exhibit C (except in those instances subject to and governed by the Prevailing Wage Laws). Provide the information requested on the form, along with a subtotal for all Travel and Living Expenses. If no Travel and/or Living Expenses are to be incurred, leave this section blank. Reimbursable Items: If performance of a Service will necessitate Consultant’s use of Reimbursable Items, provide a listing of the Reimbursable Items necessary to perform the Service, along with quantities necessary, price, extended price, and a subtotal for all Reimbursable Items. If no Reimbursable Items are to be purchased, leave this section blank. Reimbursable Items must be priced at Consultant’s actual acquisition cost, net of any discounts or rebates allowed and are not subject to any markup, charge, add on, or pass through charge or fee of any type. Reimbursable Items are not services. The amounts listed here are allowances only and the individual Reimbursable Items to be invoiced may exceed the amounts listed in this section provided the total amount invoiced does not exceed the subtotal of all Reimbursable Items. Upon completion of the above, Consultant’s Project Manager shall submit Consultant’s Proposal to the Judicial Council’s Project Manager via e-mail in the form of a file in modifiable MS-Word processing format. The Judicial Council’s Project Manager shall review separately or with the Consultant and may request changes to the Proposal submitted, in which event Consultant shall modify and resubmit the Proposal, again in accordance with the provisions of this Exhibit C. Consultant Proposals so submitted are available for acceptance and may not expire or be revoked for a period of twenty (20) Business Days following the date submitted to the Judicial Council’s Project Manager, or until the date scheduled for the start of the Work in the applicable Service Work Order passes, whichever event occurs sooner. If the Judicial Council intends to accept Consultant’s Proposal and proceed with the Project, the Judicial Council Project Manager will create a Service Work Order in Owner’s CAFM system and populate the Consultant Proposal Form (Exhibit F) with a unique SWO number. The Services Request Form (Exhibit E) and accepted Consultant Proposal Form (Exhibit F) will be uploaded to CAFM. The Judicial Council Project Manager will then notify the Consultant of its Proposal acceptance. The Judicial Council shall provide, via e‑mail, a Service Work Order consisting of a cover page with a unique Service Work Order number, the accepted Service Request Form (Exhibit E) and Consultant Proposal Form (Exhibit F). Consultant shall review all documents and, upon acceptance, log in to Owner’s CAFM system, look up the corresponding Service Work Order, and click “Accept”. By clicking “Accept”, Consultant agrees to all the provisions of this Agreement and the corresponding Service Work Order. Upon notification of Service Work Order acceptance in CAFM by the Consultant, the Judicial Council shall direct the Consultant to begin Work in writing in conjunction with Section 3.12 below. Within five (5) Business Days of the Judicial Council’s direction to Consultant to begin Work on the SWO, Consultant shall submit to the Judicial Council Consultant’s Project Schedule in compliance with the requirements of Section 4 of Exhibit B of this Agreement. Following authorization of a Service Work Order, but before the initiation of Work on a Project, Owner may furnish additional detailed written and/or graphic instructions to explain the Work more fully, and such instructions become a part of the requirements of the authorized Service Work Order applicable to a Project. Should such Additional Detailed Instructions, in the opinion of Consultant, constitute Work in excess of the requirements of the authorized Service Work Order, Consultant must submit written Notice of the same to the Owner within seven (7) Days following receipt of such instructions, and in any event no later than prior to commencement of the Work of the Project. If in the Owner’s judgment, the Additional Detailed Instructions do in fact constitute Work in excess of the requirements of the authorized Service Work Order, the Owner may, at Owner’s option, either close the authorized Service Work Order and create a new Service Work Order or issue a Supplementary Service Work Order to account for the excess Work. If the Parties agree to cancel an already authorized Work Order, the existing SWO must be closed within Owner’s CAFM system and a new SWO process started. Only the following Owner’s personnel are approved to authorize a SWO(s): Senior Manager for Facility Management; Regional Manager for Facilities Operations; Project Managers; Supervising Facilities Management Administrators; Facilities Management Administrators; Judicial Council Customer Service Center Personnel. Owner shall from time to time provide Consultant with the names and contact information of persons filling primary positions. This letter will be updated from time to time as personnel change and is effective upon receipt. These changes will not require that this Agreement be amended. The Judicial Council reserves the right to modify the forms provided in Exhibits E and F, as it deems necessary or appropriate, in its sole discretion, and will notify Consultant of any modification to said form prior to implementing the modified form(s). Modified forms will be substantially similar to Exhibits E and F in this Agreement. There is no limit on the number of Service Work Orders the Judicial Council may request or authorize under this Agreement. The Judicial Council does not guarantee that Consultant will receive any authorized Service Work Order(s) under this Agreement. Invoicing Instructions All invoices are to be provided to Judicial Council Project Manager. Invoices should be provided with the standard Request for Payment cover sheet provided by Judicial Council. All invoices must contain: The Agreement Title and Agreement Number from the Standard Agreement Coversheet to this Agreement; The Service Work Order Number provided on the Service Work Order; A unique invoice number; Consultant’s name and address; Consultant’s Taxpayer identification number (FEIN);
Appears in 2 contracts
Samples: www.courts.ca.gov, www.courts.ca.gov
Travel and Living Expenses. If performance of a Service will necessitate the expenditure of Travel and Living Expenses, describe the Travel and Living Expenses that are necessary In addition to perform the Service. Provide the titles (and names if available) of individuals for whom the Travel and Living Expenses will be expended. Provide an explanation payment of the purpose Prices as shown in this Agreement, a Project Agreement, SOW and/or Order, upon Alcatel-Lucent’s approval, reasonable expenses for transportation and living while on approved travel assignments outside the expenditure(sgeographic area previously approved by Alcatel-Lucent’s representative in writing may be reimbursable. Such reasonable expenses shall be pursuant Master Subcontracting Agreement - Telecom Alcatel-Lucent - Confidential and Proprietary THE COMPANY HAS REQUESTED AN ORDER FROM THE SECURITIES AND EXCHANGE COMMISSION (THE “COMMISSION”) and the expected dates of the expenditure(s)PURSUANT TO RULE 24b-2 UNDER THE SECURITIES EXCHANGE ACT OF 1934, AS AMENDED, GRANTING CONFIDENTIAL TREATMENT TO SELECTED PORTIONS. All Travel and Living Expenditures must be costed out in accordance with the Judicial CouncilACCORDINGLY, THE CONFIDENTIAL PORTIONS HAVE BEEN OMITTED FROM THIS EXHIBIT, AND HAVE BEEN FILED SEPARATELY WITH THE COMMISSION. OMITTED PORTIONS ARE INDICATED IN THIS EXHIBIT WITH “*****”. CONFIDENTIAL TREATMENT REQUESTED Agreement Number 4000000000 to Alcatel-Lucent’s Travel and Living Expense Rules Guidelines as provided in Attachment B. When travel is pre-approved by Alcatel-Lucent, Subcontractor shall submit invoices for pre-approved reimbursable transportation and Guidelines, given in this Exhibit C (except in those instances subject to and governed by the Prevailing Wage Laws). Provide the information requested on the form, along with a subtotal for all Travel and Living Expenses. If no Travel and/or Living Expenses are to be incurred, leave this section blank. Reimbursable Items: If performance of a Service will necessitate Consultant’s use of Reimbursable Items, provide a listing of the Reimbursable Items necessary to perform the Service, along with quantities necessary, price, extended price, and a subtotal for all Reimbursable Items. If no Reimbursable Items are to be purchased, leave this section blank. Reimbursable Items must be priced at Consultant’s actual acquisition cost, net of any discounts or rebates allowed and are not subject to any markup, charge, add on, or pass through charge or fee of any type. Reimbursable Items are not services. The amounts listed here are allowances only and the individual Reimbursable Items to be invoiced may exceed the amounts listed in this section provided the total amount invoiced does not exceed the subtotal of all Reimbursable Items. Upon living expenses promptly upon completion of the abovetravel events. Subcontractor shall list the transportation and living charges as separate items on each invoice for the period covered, Consultant’s Project Manager which shall submit Consultant’s Proposal to the Judicial Council’s Project Manager via e-mail be in the form of a file in modifiable MSsame detail and accompanied by the same receipts as are required for Alcatel-Word processing formatLucent’s on-roll employees generally. The Judicial CouncilAll invoices shall be certified as approved by Alcatel-Lucent’s Project Manager representative prior to submission for payment. Subcontractor shall review separately or with the Consultant and may request changes to the Proposal submitted, in which event Consultant shall modify and resubmit the Proposal, again in accordance with the provisions of this Exhibit C. Consultant Proposals so submitted are available for acceptance and may not expire or be revoked retain all such records for a period of twenty (20) Business Days following the date submitted to the Judicial Council’s Project Manager, or until the date scheduled for the start of the Work in the applicable Service Work Order passes, whichever event occurs sooner. If the Judicial Council intends to accept Consultant’s Proposal and proceed with the Project, the Judicial Council Project Manager will create a Service Work Order in Owner’s CAFM system and populate the Consultant Proposal Form (Exhibit F) with a unique SWO number. The Services Request Form (Exhibit E) and accepted Consultant Proposal Form (Exhibit F) will be uploaded to CAFM. The Judicial Council Project Manager will then notify the Consultant of its Proposal acceptance. The Judicial Council shall provide, via e‑mail, a Service Work Order consisting of a cover page with a unique Service Work Order number, the accepted Service Request Form (Exhibit E) and Consultant Proposal Form (Exhibit F). Consultant shall review all documents and, upon acceptance, log in to Owner’s CAFM system, look up the corresponding Service Work Order, and click “Accept”. By clicking “Accept”, Consultant agrees to all the provisions of this Agreement and the corresponding Service Work Order. Upon notification of Service Work Order acceptance in CAFM by the Consultant, the Judicial Council shall direct the Consultant to begin Work in writing in conjunction with Section 3.12 below. Within five (5) Business Days of the Judicial Council’s direction to Consultant to begin Work on the SWO, Consultant shall submit to the Judicial Council Consultant’s Project Schedule in compliance with the requirements of Section 4 of Exhibit B not less than ***** after expiration of this Agreement. Following authorization of a Service Work Order, but before the initiation of Work on a Project, Owner may furnish additional detailed written and/or graphic instructions to explain the Work more fully, and such instructions become a part of the requirements of the authorized Service Work Order applicable to a Project. Should such Additional Detailed Instructions, in the opinion of Consultant, constitute Work in excess of the requirements of the authorized Service Work Order, Consultant must submit written Notice of the same to the Owner within seven (7) Days following receipt of such instructions, and in any event no later than prior to commencement of the Work of the Project. If in the Owner’s judgment, the Additional Detailed Instructions do in fact constitute Work in excess of the requirements of the authorized Service Work Order, the Owner may, at Owner’s option, either close the authorized Service Work Order and create a new Service Work Order or issue a Supplementary Service Work Order to account for the excess Work. If the Parties agree to cancel an already authorized Work Order, the existing SWO must be closed within Owner’s CAFM system and a new SWO process started. Only the following Owner’s personnel are approved to authorize a SWO(s): Senior Manager for Facility Management; Regional Manager for Facilities Operations; Project Managers; Supervising Facilities Management Administrators; Facilities Management Administrators; Judicial Council Customer Service Center Personnel. Owner Alcatel-Lucent shall from time to time provide Consultant with the names and contact information of persons filling primary positions. This letter will be updated from time to time as personnel change and is effective upon receipt. These changes will not require that this Agreement be amended. The Judicial Council reserves have the right to modify the forms provided in Exhibits E and F, as it deems necessary or appropriate, in its sole discretion, and will notify Consultant of any modification to said form prior to implementing the modified form(s). Modified forms will be substantially similar to Exhibits E and F in this Agreement. There is no limit on the number of Service Work Orders the Judicial Council may request or authorize under this Agreement. The Judicial Council does not guarantee that Consultant will receive any authorized Service Work Order(s) under this Agreement. Invoicing Instructions All invoices are to be provided to Judicial Council Project Manager. Invoices should be provided with the standard Request for Payment cover sheet provided by Judicial Council. All invoices must contain: The Agreement Title and Agreement Number from the Standard Agreement Coversheet to this Agreement; The Service Work Order Number provided on the Service Work Order; A unique invoice number; Consultant’s name and address; Consultant’s Taxpayer identification number (FEIN);audit such reimbursed expenditures.
Appears in 1 contract
Samples: Master Subcontracting Agreement (Goodman Networks Inc)
Travel and Living Expenses. If performance of a Service will necessitate the expenditure of Travel and Living ExpensesExpenses beyond 200 miles as described in Exhibit A, and the reimbursement therefore will be authorized, describe the Travel and Living Expenses that are necessary to perform the Service. Provide the titles (and names if available) of individuals for whom the Travel and Living Expenses will be expended. Provide an explanation of the purpose for the expenditure(s) and the expected dates of the expenditure(s). All Travel and Living Expenditures must be costed out in accordance with the Judicial Council’s Travel and Living Expense Rules and Guidelines, given in this Exhibit C (except in those instances subject to and governed by the Prevailing Wage Laws)) as may be updated from time to time. Provide the information requested on the form, along with a subtotal for all Travel and Living Expenses. If no Travel and/or Living Expenses are to be incurred, leave this section blank. Reimbursable Items: If performance of a Service will necessitate Consultant’s use of Reimbursable Items, provide a listing of the Reimbursable Items necessary to perform the Service, Service along with quantities necessary, price, extended price, and a subtotal for all Reimbursable Items. If no Reimbursable Items are to be purchased, leave this section blank. Reimbursable Items must be priced at Consultant’s actual acquisition cost, net of any discounts or rebates allowed and are not subject to any markup, charge, add on, or pass through charge or fee of any type. Reimbursable Items are not servicesServices. The amounts listed here are allowances only and the individual Reimbursable Items to be invoiced may exceed the amounts listed in this section provided the total amount invoiced does not exceed the subtotal of all Reimbursable Items. Upon completion of the above, Consultant’s Project Manager shall submit Consultant’s Proposal to the Judicial Council’s Project Manager via e-mail email in the form of a file in modifiable MS-Word processing format. The Judicial Council’s Project Manager shall review separately or with the Consultant and may request changes to the Proposal submitted, in which event Consultant shall modify and resubmit the Proposal, again in accordance with the provisions of this Exhibit C. Consultant Proposals so submitted are available for acceptance and may not expire or be revoked for a period of twenty (20) Business Days following the date submitted to the Judicial Council’s Project Manager, or until the date scheduled for the start of the Work in the applicable Service Work Order passes, whichever event occurs sooner. If the Judicial Council intends to accept Consultant’s Proposal and proceed with the Project, the Judicial Council Project Manager will create a Service Work Order in Owner’s CAFM system and populate the Consultant Proposal Form (Exhibit F) with a unique SWO number. The Services Request Form (Exhibit E) and accepted Consultant Proposal Form (Exhibit F) will be uploaded to CAFM. Judicial Council reserves the right to not accept any Proposals for a given Project, at the Judicial Council’s sole discretion. The Judicial Council Project Manager will then notify the Consultant of its Proposal acceptance. The Judicial Council shall provide, via e‑mailemail, a Service Work Order consisting of a cover page with a unique Service Work Order number, the accepted Service Request Form (Exhibit E) and Consultant Proposal Form (Exhibit F). Consultant shall review all documents and, upon acceptance, log in to Owner’s CAFM system, look up the corresponding Service Work Order, and click “Accept”. .” By clicking “Accept”, ,” Consultant agrees to all the provisions of this Agreement and the corresponding Service Work Order. Upon notification of Service Work Order acceptance in CAFM by the Consultant, the Judicial Council shall direct the Consultant to begin Work in writing in conjunction with Section 3.12 below. Within five (5) Business Days of the Judicial Council’s direction to Consultant to begin Work on the SWO, Consultant shall submit to the Judicial Council Consultant’s Project Schedule in compliance with the requirements of Section 4 of Exhibit B of this Agreement. Following authorization of a Service Work Order, but before the initiation of Work on a Project, Owner may furnish additional detailed written and/or graphic instructions to explain the Work more fully, and such instructions become a part of the requirements of the authorized Service Work Order applicable to a ProjectProject (“Additional Detailed Instructions”). Should such Additional Detailed Instructions, in the opinion of Consultant, constitute Work in excess of the requirements of the authorized Service Work Order, Consultant must submit written Notice of the same to the Owner within seven (7) Days following receipt of such instructionsAdditional Detailed Instructions, and in no event any event no later than prior to commencement of the Work of the Project. If in the Owner’s judgment, the Additional Detailed Instructions do in fact constitute Work in excess of the requirements of the authorized Service Work Order, the Owner may, at Owner’s option, either close the authorized Service Work Order and create a new Service Work Order or issue a Supplementary Service Work Order to account for the excess Work. If the Parties agree to cancel an already authorized Work Order, the existing SWO must be closed within Owner’s CAFM system and a new SWO process started. Only the following Owner’s personnel are approved to authorize a SWO(s): Senior SWO: Quality Compliance Manager for Facility Management; Regional Manager for Facilities Operations; Project Managers; Supervising Facilities Management Administrators; Facilities Management Administrators; Judicial Council Customer Service Center Personnelor Supervisor of Inspection Services. Owner shall from time to time provide Consultant with the names and contact information of persons filling primary positions. This letter will be updated from time to time as personnel change change, and is effective upon receipt. These changes will not require that this Agreement be amended. The Judicial Council reserves the right to modify the forms provided in Exhibits E and F, as it deems necessary or appropriate, in its sole discretion, and will notify Consultant of any modification to said form prior to implementing the modified form(s). Modified forms will be substantially similar to Exhibits E and F in this Agreement. There is no limit on the minimum or maximum number of Service Work Orders the Judicial Council may request or authorize under this Agreement. In the event that a Consultant submits Proposals for multiple Projects, the Judicial Council reserves the right, in its sole discretion, to limit the award to that Consultant for only one Project and the remaining Projects could then be awarded to the next most qualified bidder. [Revised 09/28/2021] The Judicial Council does not guarantee that a Consultant will either have the opportunity to submit a bid for a Project or receive any authorized Service Work Order(s) under this Agreement). Invoicing Instructions All invoices are to be provided emailed to XxxxxxxxxxXxxxxxxxXxxxxxxx@xxx.xx.xxx with a copy to the Judicial Council Project Manager. Invoices should be provided with the standard Request for Payment cover sheet provided by Judicial Council. All invoices must contain: The Agreement Title and Agreement Number from the Standard Agreement Coversheet to this Agreement; The Service Work Order Number number provided on the Service Work Order; A unique invoice number; Consultant’s name and address; Consultant’s Taxpayer identification number (FEIN);
Appears in 1 contract
Travel and Living Expenses. If performance of a Service will necessitate the expenditure of authorized Contractor shall be compensated for Travel and Living Expenses, describe according to the following AOC Policy for Compensation for Travel and Living Expenses: The State shall reimburse Contractor for actual and reasonable transportation, meals, and lodging expenses actually incurred by Contractor’s and its Subcontractor’s employees in the course of their performance of the Work, but subject to the following: If air transportation is authorized, the State will reimburse Contractor only at the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) Days prior to travel, unless the Project Manager agrees to a shorter period. If overnight lodging expense is authorized, in accordance with the California Victim Compensation and Government Claims Board (formerly State Board of Control) guidelines, the State will reimburse Contractor only (i) for hotel room rental at the actual cost not to exceed $110.00 per Day, plus occupancy tax and/or energy surcharge; and (ii) for meals, at the actual cost not to exceed the following maximum amounts per person per Day: breakfast~$6.00; lunch~$10.00; dinner~$18.00; and incidentals~$6.00. For necessary private vehicle ground transportation usage, the State will reimburse the Contractor up to the State approved rate. The State is not obligated to pay for, and Contractor shall not invoice for any hours of non-production work expended by the Contractor or its Subcontractor’s employees that are spent traveling to or from the location where the Work is performed. Travel and Living Expenses that are necessary shall be billed to perform the Service. Provide the titles (and names if available) of individuals for whom the Travel and Living Expenses will be expended. Provide an explanation of the purpose for the expenditure(s) and the expected dates of the expenditure(s). All Travel and Living Expenditures must be costed out in accordance with the Judicial Council’s Travel and Living Expense Rules and Guidelines, given in this Exhibit C (except in those instances subject to and governed by the Prevailing Wage Laws). Provide the information requested on the form, along with a subtotal for all Travel and Living Expenses. If no Travel and/or Living Expenses are to be incurred, leave this section blank. Reimbursable Items: If performance of a Service will necessitate Consultant’s use of Reimbursable Items, provide a listing of the Reimbursable Items necessary to perform the Service, along with quantities necessary, price, extended price, and a subtotal for all Reimbursable Items. If no Reimbursable Items are to be purchased, leave this section blank. Reimbursable Items must be priced State at ConsultantContractor’s actual acquisition cost, net of including any discounts or rebates allowed accorded to Contractor or its Subcontractors, and are not subject to any markup, charge, add onfee, or pass through charge or fee of any typeother charge. Compensation for Reimbursable Expenses: If authorized Contractor shall be compensated for Reimbursable Expenses, as follows: The State shall reimburse Contractor for said expenses. Reimbursable Items are not services. The amounts listed here are allowances only and the individual Reimbursable Items to be invoiced may Expenses shall not, exceed the amounts listed in total estimated amount for said expenses . Reimbursable expenses are limited to itemized expenses otherwise not expressly excluded under this section provided the total amount invoiced does not exceed the subtotal of all Reimbursable Items. Upon completion of the aboveAgreement, Consultant’s Project Manager shall submit Consultant’s Proposal for goods or services necessary to the Judicial Council’s Project Manager via e-mail in the form of a file in modifiable MS-Word processing format. The Judicial Council’s Project Manager shall review separately or with the Consultant and may request changes to the Proposal submitted, in which event Consultant shall modify and resubmit the Proposal, again in accordance with the provisions of this Exhibit C. Consultant Proposals so submitted are available for acceptance and may not expire or be revoked for a period of twenty (20) Business Days following the date submitted to the Judicial Council’s Project Manager, or until the date scheduled for the start performance of the Work and actually incurred by Contractor and or its Subcontractors or their respective employees in the applicable Service Work Order passesperformance of the Work. Reimbursable Expenses shall be billed to the State at Contractor’s or its Subcontractor’s actual cost, whichever event occurs sooner. If the Judicial Council intends including any discounts or rebates accorded to accept Consultant’s Proposal and proceed with the Project, the Judicial Council Project Manager will create a Service Work Order in Owner’s CAFM system and populate the Consultant Proposal Form (Exhibit F) with a unique SWO number. The Services Request Form (Exhibit E) and accepted Consultant Proposal Form (Exhibit F) will be uploaded to CAFM. The Judicial Council Project Manager will then notify the Consultant of Contractor or its Proposal acceptance. The Judicial Council shall provide, via e‑mail, a Service Work Order consisting of a cover page with a unique Service Work Order number, the accepted Service Request Form (Exhibit E) and Consultant Proposal Form (Exhibit F). Consultant shall review all documents and, upon acceptance, log in to Owner’s CAFM system, look up the corresponding Service Work OrderSubcontractors, and click “Accept”. By clicking “Accept”are not subject to any markup, Consultant agrees to all the provisions of this Agreement and the corresponding Service Work Order. Upon notification of Service Work Order acceptance in CAFM by the Consultantfee, the Judicial Council shall direct the Consultant to begin Work in writing in conjunction with Section 3.12 below. Within five (5) Business Days of the Judicial Council’s direction to Consultant to begin Work on the SWO, Consultant shall submit to the Judicial Council Consultant’s Project Schedule in compliance with the requirements of Section 4 of Exhibit B of this Agreement. Following authorization of a Service Work Order, but before the initiation of Work on a Project, Owner may furnish additional detailed written and/or graphic instructions to explain the Work more fully, and such instructions become a part of the requirements of the authorized Service Work Order applicable to a Project. Should such Additional Detailed Instructions, in the opinion of Consultant, constitute Work in excess of the requirements of the authorized Service Work Order, Consultant must submit written Notice of the same to the Owner within seven (7) Days following receipt of such instructions, and in any event no later than prior to commencement of the Work of the Project. If in the Owner’s judgment, the Additional Detailed Instructions do in fact constitute Work in excess of the requirements of the authorized Service Work Order, the Owner may, at Owner’s option, either close the authorized Service Work Order and create a new Service Work Order or issue a Supplementary Service Work Order to account for the excess Work. If the Parties agree to cancel an already authorized Work Order, the existing SWO must be closed within Owner’s CAFM system and a new SWO process started. Only the following Owner’s personnel are approved to authorize a SWO(s): Senior Manager for Facility Management; Regional Manager for Facilities Operations; Project Managers; Supervising Facilities Management Administrators; Facilities Management Administrators; Judicial Council Customer Service Center Personnel. Owner shall from time to time provide Consultant with the names and contact information of persons filling primary positions. This letter will be updated from time to time as personnel change and is effective upon receipt. These changes will not require that this Agreement be amended. The Judicial Council reserves the right to modify the forms provided in Exhibits E and F, as it deems necessary or appropriate, in its sole discretion, and will notify Consultant of any modification to said form prior to implementing the modified form(s). Modified forms will be substantially similar to Exhibits E and F in this Agreement. There is no limit on the number of Service Work Orders the Judicial Council may request or authorize under this Agreement. The Judicial Council does not guarantee that Consultant will receive any authorized Service Work Order(s) under this Agreement. Invoicing Instructions All invoices are to be provided to Judicial Council Project Manager. Invoices should be provided with the standard Request for Payment cover sheet provided by Judicial Council. All invoices must contain: The Agreement Title and Agreement Number from the Standard Agreement Coversheet to this Agreement; The Service Work Order Number provided on the Service Work Order; A unique invoice number; Consultant’s name and address; Consultant’s Taxpayer identification number (FEIN);other charge.
Appears in 1 contract
Samples: www.courts.ca.gov
Travel and Living Expenses. If performance of a Service will necessitate the expenditure of Travel and Living ExpensesExpenses beyond 200 miles as described in Exhibit A, and the reimbursement therefore will be authorized, describe the Travel and Living Expenses that are necessary to perform the Service. Provide the titles (and names if available) of individuals for whom the Travel and Living Expenses will be expended. Provide an explanation of the purpose for the expenditure(s) and the expected dates of the expenditure(s). All Travel and Living Expenditures must be costed out in accordance with the Judicial Council’s Travel and Living Expense Rules and Guidelines, given in this Exhibit C as may be updated from time to time (except in those instances subject to and governed by the Prevailing Wage Laws). Provide the information requested on the form, along with a subtotal for all Travel and Living Expenses. If no Travel and/or Living Expenses are to be incurred, leave this section blank. Reimbursable Items: If performance of a Service will necessitate Consultant’s use of Reimbursable Items, provide a listing of the Reimbursable Items necessary to perform the Service, Service along with quantities necessary, price, extended price, and a subtotal for all Reimbursable Items. If no Reimbursable Items are to be purchased, leave this section blank. Reimbursable Items must be priced at Consultant’s actual acquisition cost, net of any discounts or rebates allowed and are not subject to any markup, charge, add on, or pass through charge or fee of any type. Reimbursable Items are not servicesServices. The amounts listed here are allowances only and the individual Reimbursable Items to be invoiced may exceed the amounts listed in this section provided the total amount invoiced does not exceed the subtotal of all Reimbursable Items. Upon completion of the above, Consultant’s Project Manager shall submit Consultant’s Proposal to the Judicial Council’s Project Manager via e-mail email in the form of a file in modifiable MS-Word processing format. The Judicial Council’s Project Manager shall review separately or with the Consultant and may request changes to the Proposal submitted, in which event Consultant shall modify and resubmit the Proposal, again in accordance with the provisions of this Exhibit C. Consultant Proposals so submitted are available for acceptance and may not expire or be revoked for a period of twenty (20) Business Days following the date submitted to the Judicial Council’s Project Manager, or until the date scheduled for the start of the Work in the applicable Service Work Order passes, whichever event occurs sooner. If the Judicial Council intends to accept Consultant’s Proposal and proceed with the Project, the Judicial Council Project Manager will create a Service Work Order in Owner’s CAFM system and populate the Consultant Proposal Form (Exhibit F) with a unique SWO number. The Services Request Form (Exhibit E) and accepted Consultant Proposal Form (Exhibit F) will be uploaded to CAFM. The Judicial Council Project Manager will then notify the Consultant of its Proposal acceptance. The Judicial Council shall provide, via e‑mailemail, a Service Work Order consisting of a cover page with a unique Service Work Order number, the accepted Service Request Form (Exhibit E) and Consultant Proposal Form (Exhibit F). Consultant shall review all documents and, upon acceptance, log in to Owner’s CAFM system, look up the corresponding Service Work Order, and click “Accept”. .” By clicking “Accept”, ,” Consultant agrees to all the provisions of this Agreement and the corresponding Service Work Order. Upon notification of Service Work Order acceptance in CAFM by the Consultant, the Judicial Council shall direct the Consultant to begin Work in writing in conjunction with Section 3.12 below. Within five (5) Business Days of the Judicial Council’s direction to Consultant to begin Work on the SWO, Consultant shall submit to the Judicial Council Consultant’s Project Schedule in compliance with the requirements of Section 4 of Exhibit B of this Agreement. Following authorization of a Service Work Order, but before the initiation of Work on a Project, Owner may furnish additional detailed written and/or graphic instructions to explain the Work more fully, and such instructions become a part of the requirements of the authorized Service Work Order applicable to a ProjectProject (“Additional Detailed Instructions”). Should such Additional Detailed Instructions, in the opinion of Consultant, constitute Work in excess of the requirements of the authorized Service Work Order, Consultant must submit written Notice of the same to the Owner within seven (7) Days following receipt of such instructionsAdditional Detailed Instructions, and in no event any event no later than prior to commencement of the Work of the Project. If in the Owner’s judgment, the Additional Detailed Instructions do in fact constitute Work in excess of the requirements of the authorized Service Work Order, the Owner may, at Owner’s option, either close the authorized Service Work Order and create a new Service Work Order or issue a Supplementary Service Work Order to account for the excess Work. If the Parties agree to cancel an already authorized Work Order, the existing SWO must be closed within Owner’s CAFM system and a new SWO process started. Only the following Owner’s personnel are approved to authorize a SWO(s): Senior SWO: Quality Compliance Manager for Facility Management; Regional Manager for Facilities Operations; Project Managers; Supervising Facilities Management Administrators; Facilities Management Administrators; Judicial Council Customer Service Center Personnelor Supervisor of Inspection Services. Owner shall from time to time provide Consultant with the names and contact information of persons filling primary positions. This letter will be updated from time to time as personnel change change, and is effective upon receipt. These changes will not require that this Agreement be amended. The Judicial Council reserves the right to modify the forms provided in Exhibits E and F, as it deems necessary or appropriate, in its sole discretion, and will notify Consultant of any modification to said form prior to implementing the modified form(s). Modified forms will be substantially similar to Exhibits E and F in this Agreement. There is no limit on the minimum or maximum number of Service Work Orders the Judicial Council may request or authorize under this Agreement. In the event that a Consultant submits Proposals for multiple Projects, the Judicial Council reserves the right, in its sole discretion, to limit the award to that Consultant for only one Project and the remaining Projects could then be awarded to the next most qualified bidder. The Judicial Council does not guarantee that Consultant will receive any authorized Service Work Order(s) under this Agreement. Invoicing Instructions All invoices are to be provided emailed to XxxxxxxxxxXxxxxxxxXxxxxxxx@xxx.xx.xxx with a copy to the Judicial Council Project Manager. Invoices should be provided with the standard Request for Payment cover sheet provided by Judicial Council. All invoices must contain: The Agreement Title and Agreement Number from the Standard Agreement Coversheet to this Agreement; The Service Work Order Number number provided on the Service Work Order; A unique invoice number; Consultant’s name and address; Consultant’s Taxpayer identification number (FEIN);
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Travel and Living Expenses. If performance of a Service will necessitate the expenditure of Travel and Living ExpensesExpenses beyond 200 miles as described in Exhibit A, and the reimbursement therefore will be authorized, describe the Travel and Living Expenses that are necessary to perform the Service. Provide the titles (and names if available) of individuals for whom the Travel and Living Expenses will be expended. Provide an explanation of the purpose for the expenditure(s) and the expected dates of the expenditure(s). All Travel and Living Expenditures must be costed out in accordance with the Judicial Council’s Travel and Living Expense Rules and Guidelines, given in this Exhibit C (except in those instances subject to and governed by the Prevailing Wage Laws)) as may be updated from time to time. Provide the information requested on the form, along with a subtotal for all Travel and Living Expenses. If no Travel and/or Living Expenses are to be incurred, leave this section blank. Reimbursable Items: If performance of a Service will necessitate Consultant’s use of Reimbursable Items, provide a listing of the Reimbursable Items necessary to perform the Service, Service along with quantities necessary, price, extended price, and a subtotal for all Reimbursable Items. If no Reimbursable Items are to be purchased, leave this section blank. Reimbursable Items must be priced at Consultant’s actual acquisition cost, net of any discounts or rebates allowed and are not subject to any markup, charge, add on, or pass through charge or fee of any type. Reimbursable Items are not servicesServices. The amounts listed here are allowances only and the individual Reimbursable Items to be invoiced may exceed the amounts listed in this section provided the total amount invoiced does not exceed the subtotal of all Reimbursable Items. Upon completion of the above, Consultant’s Project Manager shall submit Consultant’s Proposal to the Judicial Council’s Project Manager via e-mail email in the form of a file in modifiable MS-Word processing format. The Judicial Council’s Project Manager shall review separately or with the Consultant and may request changes to the Proposal submitted, in which event Consultant shall modify and resubmit the Proposal, again in accordance with the provisions of this Exhibit C. Consultant Proposals so submitted are available for acceptance and may not expire or be revoked for a period of twenty (20) Business Days following the date submitted to the Judicial Council’s Project Manager, or until the date scheduled for the start of the Work in the applicable Service Work Order passes, whichever event occurs sooner. If the Judicial Council intends to accept Consultant’s Proposal and proceed with the Project, the Judicial Council Project Manager will create a Service Work Order in Owner’s CAFM system and populate the Consultant Proposal Form (Exhibit F) with a unique SWO number. The Services Request Form (Exhibit E) and accepted Consultant Proposal Form (Exhibit F) will be uploaded to CAFM. Judicial Council reserves the right to not accept any Proposals for a given Project, at the Judicial Council’s sole discretion. The Judicial Council Project Manager will then notify the Consultant of its Proposal acceptance. The Judicial Council shall provide, via e‑mailemail, a Service Work Order consisting of a cover page with a unique Service Work Order number, the accepted Service Request Form (Exhibit E) and Consultant Proposal Form (Exhibit F). Consultant shall review all documents and, upon acceptance, log in to Owner’s CAFM system, look up the corresponding Service Work Order, and click “Accept”. .” By clicking “Accept”, ,” Consultant agrees to all the provisions of this Agreement and the corresponding Service Work Order. Upon notification of Service Work Order acceptance in CAFM by the Consultant, the Judicial Council shall direct the Consultant to begin Work in writing in conjunction with Section 3.12 below. Within five (5) Business Days of the Judicial Council’s direction to Consultant to begin Work on the SWO, Consultant shall submit to the Judicial Council Consultant’s Project Schedule in compliance with the requirements of Section 4 of Exhibit B of this Agreement. Following authorization of a Service Work Order, but before the initiation of Work on a Project, Owner may furnish additional detailed written and/or graphic instructions to explain the Work more fully, and such instructions become a part of the requirements of the authorized Service Work Order applicable to a ProjectProject (“Additional Detailed Instructions”). Should such Additional Detailed Instructions, in the opinion of Consultant, constitute Work in excess of the requirements of the authorized Service Work Order, Consultant must submit written Notice of the same to the Owner within seven (7) Days following receipt of such instructionsAdditional Detailed Instructions, and in no event any event no later than prior to commencement of the Work of the Project. If in the Owner’s judgment, the Additional Detailed Instructions do in fact constitute Work in excess of the requirements of the authorized Service Work Order, the Owner may, at Owner’s option, either close the authorized Service Work Order and create a new Service Work Order or issue a Supplementary Service Work Order to account for the excess Work. If the Parties agree to cancel an already authorized Work Order, the existing SWO must be closed within Owner’s CAFM system and a new SWO process started. Only the following Owner’s personnel are approved to authorize a SWO(s): Senior SWO: Quality Compliance Manager for Facility Management; Regional Manager for Facilities Operations; Project Managers; Supervising Facilities Management Administrators; Facilities Management Administrators; Judicial Council Customer Service Center Personnelor Supervisor of Inspection Services. Owner shall from time to time provide Consultant with the names and contact information of persons filling primary positions. This letter will be updated from time to time as personnel change change, and is effective upon receipt. These changes will not require that this Agreement be amended. The Judicial Council reserves the right to modify the forms provided in Exhibits E and F, as it deems necessary or appropriate, in its sole discretion, and will notify Consultant of any modification to said form prior to implementing the modified form(s). Modified forms will be substantially similar to Exhibits E and F in this Agreement. There is no limit on the minimum or maximum number of Service Work Orders the Judicial Council may request or authorize under this Agreement. In the event that a Consultant submits Proposals for multiple Projects, the Judicial Council reserves the right, in its sole discretion, to limit the award to that Consultant for only one Project and the remaining Projects could then be awarded to the Consultant with the next lowest responsive bid. The Judicial Council does not guarantee that a Consultant will either have the opportunity to submit a bid for a Project or receive any authorized Service Work Order(s) under this Agreement). Invoicing Instructions All invoices are to be provided emailed to XxxxxxxxxxXxxxxxxxXxxxxxxx@xxx.xx.xxx with a copy to the Judicial Council Project Manager. Invoices should be provided with the standard Request for Payment cover sheet provided by Judicial Council. All invoices must contain: The Agreement Title and Agreement Number from the Standard Agreement Coversheet to this Agreement; The Service Work Order Number number provided on the Service Work Order; A unique invoice number; Consultant’s name and address; Consultant’s Taxpayer identification number (FEIN);
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Travel and Living Expenses. If performance of a Service will necessitate the expenditure of Travel and Living Expenses, describe the Travel and Living Expenses that are necessary to perform the Service. Provide the titles (and names if available) of individuals for whom the Travel and Living Expenses will be expended. Provide an explanation of the purpose for the expenditure(s) and the expected dates of the expenditure(s). All Travel and Living Expenditures must be costed out in accordance with the Judicial Council’s Travel and Living Expense Rules and Guidelines, given in this Exhibit C (except in those instances subject to and governed by the Prevailing Wage Laws). Provide the information requested on the form, along with a subtotal for all Travel and Living Expenses. If no Travel and/or Living Expenses are to be incurred, leave this section blank. Reimbursable Items: If performance of a Service will necessitate Consultant’s use of Reimbursable Items, provide a listing of the Reimbursable Items necessary to perform the Service, along with quantities necessary, price, extended price, and a subtotal for all Reimbursable Items. If no Reimbursable Items are to be purchased, leave this section blank. Reimbursable Items must be priced at Consultant’s actual acquisition cost, net of any discounts or rebates allowed and are not subject to any markup, charge, add on, or pass through charge or fee of any type. Reimbursable Items are not services. The amounts listed here are allowances only and the individual Reimbursable Items to be invoiced may exceed the amounts listed in this section provided the total amount invoiced does not exceed the subtotal of all Reimbursable Items. Upon completion of the above, Consultant’s Project Manager shall submit Consultant’s Proposal to the Judicial Council’s Project Manager via e-mail in the form of a file in modifiable MS-Word processing format. The Judicial Council’s Project Manager shall review separately or with the Consultant and may request changes to the Proposal submitted, in which event Consultant shall modify and resubmit the Proposal, again in accordance with the provisions of this Exhibit C. Consultant Proposals so submitted are available for acceptance and may not expire or be revoked for a period of twenty (20) Business Days following the date submitted to the Judicial Council’s Project Manager, or until the date scheduled for the start of the Work in the applicable Service Work Order passes, whichever event occurs sooner. If the Judicial Council intends to accept Consultant’s Proposal and proceed with the Project, the Judicial Council Project Manager will create a Service Work Order in Owner’s CAFM system and populate the Consultant Proposal Form (Exhibit F) with a unique SWO number. The Services Request Form (Exhibit E) and accepted Consultant Proposal Form (Exhibit F) will be uploaded to CAFM. The Judicial Council Project Manager will then notify the Consultant of its Proposal acceptance. The Judicial Council shall provide, via e‑mail, a Service Work Order consisting of a cover page with a unique Service Work Order number, the accepted Service Request Form (Exhibit E) and Consultant Proposal Form (Exhibit F). Consultant shall review all documents and, upon acceptance, log in to Owner’s CAFM system, look up the corresponding Service Work Order, and click “Accept”. By clicking “Accept”, Consultant agrees to all the provisions of this Agreement and the corresponding Service Work Order. Upon notification of Service Work Order acceptance in CAFM by the Consultant, the Judicial Council shall direct the Consultant to begin Work in writing in conjunction with Section 3.12 below. Within five (5) Business Days of the Judicial Council’s direction to Consultant to begin Work on the SWO, Consultant shall submit to the Judicial Council Consultant’s Project Schedule in compliance with the requirements of Section 4 of Exhibit B of this Agreement. Following authorization of a Service Work Order, but before the initiation of Work on a Project, Owner may furnish additional detailed written and/or graphic instructions to explain the Work more fully, and such instructions become a part of the requirements of the authorized Service Work Order applicable to a Project. Should such Additional Detailed Instructions, in the opinion of Consultant, constitute Work in excess of the requirements of the authorized Service Work Order, Consultant must submit written Notice of the same to the Owner within seven (7) Days following receipt of such instructions, and in any event no later than prior to commencement of the Work of the Project. If in the Owner’s judgment, the Additional Detailed Instructions do in fact constitute Work in excess of the requirements of the authorized Service Work Order, the Owner may, at Owner’s option, either close the authorized Service Work Order and create a new Service Work Order or issue a Supplementary Service Work Order to account for the excess Work. If the Parties agree to cancel an already authorized Work Order, the existing SWO must be closed within Owner’s CAFM system and a new SWO process started. Only the following Owner’s personnel are approved to authorize a SWO(s): Senior Manager for Facility Management; Regional Manager for Facilities Operations; Project Managers; Supervising Facilities Management Administrators; Facilities Management Administrators; Judicial Council Customer Service Center Personnel. Owner shall from time to time provide Consultant with the names and contact information of persons filling primary positions. This letter will be updated from time to time as personnel change and is effective upon receipt. These changes will not require that this Agreement be amended. The Judicial Council reserves the right to modify the forms provided in Exhibits E and F, as it deems necessary or appropriate, in its sole discretion, and will notify Consultant of any modification to said form prior to implementing the modified form(s). Modified forms will be substantially similar to Exhibits E and F in this Agreement. Subsequent Project Proposals: Consultants may be asked to provide proposals on some Projects (“Project Proposal(s)”) but may not be asked to provide Project Proposals on other Projects or none at all. The Judicial Council, at its sole discretion, may choose to issue Work in a round-xxxxx rotation assigning Projects according to each Consultant’s qualifications with the intent to issue Projects equally based on prior Project performance. In some cases, more than one Consultant will be asked to provide Project Proposals for the same Project. Selection of a Consultant for a specific Project is at the sole discretion of the Judicial Council. The Judicial Council will make efforts to award a fair share of the work to each of the Consultants based on their Project Proposals, specific expertise, knowledge of and involvement with specific systems and/or facilities, prior performance on this contract, and those other factors that the Judicial Council may deem pertinent for the work. There is no limit on the number of Service Work Orders the Judicial Council may request or authorize under this Agreement. The Judicial Council does not guarantee that Consultant will receive any authorized Service Work Order(s) under this Agreement. Invoicing Instructions All invoices are to be provided to Judicial Council Project Manager. Invoices should be provided with the standard Request for Payment cover sheet provided by Judicial Council. All invoices must contain: The Agreement Title and Agreement Number from the Standard Agreement Coversheet to this Agreement; The Service Work Order Number provided on the Service Work Order; A unique invoice number; Consultant’s name and address; Consultant’s Taxpayer identification number (FEIN);
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Samples: www.courts.ca.gov
Travel and Living Expenses. If performance of a Service will necessitate the expenditure of allowable Travel and Living Expenses, describe the Travel and Living Expenses that are necessary to perform the Service. Provide the titles (and names if available) of individuals for whom the Travel and Living Expenses will be expended. Provide an explanation of the purpose for the expenditure(s) and the expected dates of the expenditure(s). All Travel and Living Expenditures must be costed out in accordance with the Judicial Council’s Expense and Travel and Living Expense Rules and Reimbursement Guidelines, given in this Exhibit C 9 (except in those instances subject to and governed by the Prevailing Wage Lawslaws). Provide the information requested on the form, along with a subtotal for all Travel and Living Expenses. If no allowable Travel and/or Living Expenses are to be incurred, leave this section blank. Reimbursable Items: If performance of a Service will necessitate ConsultantContractor’s use of allowable Reimbursable Items, provide a listing of the Reimbursable Items necessary to perform the Service, along with quantities necessary, price, extended price, and a subtotal for all Reimbursable Items. If no allowable Reimbursable Items are to be purchased, leave this section blank. Reimbursable Items must be priced at ConsultantContractor’s actual acquisition cost, net of any discounts or rebates allowed and are not subject to any markup, charge, add on, or pass through charge or fee of any type. Reimbursable Items are not services. The amounts listed here are allowances only and the individual Reimbursable Items to be invoiced may exceed the amounts listed in this section provided the total amount invoiced does not exceed the subtotal of all Reimbursable Items. Upon completion of the above, ConsultantContractor’s Project Manager shall submit ConsultantContractor’s Service Work Order Proposal to the Judicial Council’s Project Manager via e-mail in the form of a file in modifiable MS-Word processing format. The Judicial Council’s Project Manager shall review separately or with the Consultant Contractor and may request changes to the Proposal submitted, in which event Consultant Contractor shall modify and resubmit the Proposal, again in accordance with the provisions of this Exhibit C. Consultant Appendix A. Service Work Order Proposals so submitted are available for acceptance and may not expire or be revoked for a period of twenty (20) Business Days following the date submitted to the Judicial Council’s Project Manager, or until the date scheduled for the start of the Work in the applicable Service Work Order passes, whichever event occurs sooner. If the Judicial Council intends to accept ConsultantContractor’s Service Work Order Proposal and proceed with the Project, the Judicial Council Council’s Project Manager will create a Service Work Order in OwnerJudicial Council’s CAFM system and populate the Consultant Contractor Proposal Form (Exhibit FAttachment 2) with a unique SWO number. The Services Request Form (Exhibit EAttachment 1) and accepted Consultant Contractor Proposal Form (Exhibit FAttachment 2) will be uploaded to CAFM. The Judicial Council Council’s Project Manager will then notify the Consultant Contractor of its Service Work Order Proposal acceptance. The Judicial Council shall provide, via e‑mail, a Service Work Order consisting of a cover page with a unique Service Work Order number, the accepted Service Request Form (Exhibit EAttachment 1) and Consultant Contractor Proposal Form (Exhibit FAttachment 2). Consultant Contractor shall review all documents and, upon acceptance, log respond to the Judicial Council’s email accepting the work in to Owner’s CAFM system, look up the corresponding Service Work Order, and click “Accept”SWO. By clicking “Accept”responding and accepting, Consultant Contractor agrees to all the provisions of this Agreement and the corresponding Service Work OrderSWO. Upon notification of Service Work Order acceptance in CAFM by the ConsultantContractor via e-mail, the Judicial Council Council’s Project Manager shall direct the Consultant Contractor to begin Work in writing writing, in addition to a Purchase Order for the Services, in conjunction with Section 3.12 4.15 below. Within five (5) Business Days of the Judicial Council’s direction to Consultant Contractor to begin Work on the SWO, Consultant Contractor shall submit to the Judicial Council ConsultantContractor’s Project Schedule in compliance with the requirements of Section 4 of Exhibit B of this AgreementSchedule. Following authorization of a Service Work Order, but before the initiation of Work on a Project, Owner Judicial Council may furnish additional detailed written and/or graphic instructions to explain the Work more fully, and such instructions become a part of the requirements of the authorized Service Work Order applicable to a Project. Should such Additional Detailed Instructions, in the opinion of ConsultantContractor, constitute Work in excess of the requirements of the authorized Service Work Order, Consultant Contractor must submit written Notice of the same to the Owner Judicial Council within seven (7) Days following receipt of such instructions, and in any event no later than prior to commencement of the Work of the Project. If in the OwnerJudicial Council’s judgment, the Additional Detailed Instructions do in fact constitute Work in excess of the requirements of the authorized Service Work Order, the Owner Judicial Council may, at OwnerJudicial Council’s option, either close the authorized Service Work Order and create a new Service Work Order or issue a Supplementary Service Work Order to account for the excess Work. If the Parties agree to cancel an already authorized Service Work Order, the existing SWO must be closed within OwnerJudicial Council’s CAFM system and a new SWO process started. Only the following OwnerJudicial Council’s personnel are approved to authorize a SWO(s): Senior Manager for Facility Management; Regional Manager for Facilities Operations; Project Managers; Supervising Facilities Management Administrators; Facilities Management Administrators; Judicial Council Customer Service Center Personnel. Owner Judicial Council shall from time to time provide Consultant Contractor with the names and contact information of persons filling primary positions. This letter will be updated from time to time as personnel change and is effective upon receipt. These changes will not require that this Agreement be amended. The Judicial Council reserves the right to modify the forms provided in Exhibits E Attachments 1 and F2, as it deems necessary or appropriate, in its sole discretion, and will notify Consultant Contractor of any modification to said form prior to implementing the modified form(s). Modified forms will be substantially similar to Exhibits E Attachments 1 and F 2 in this Agreement. There is no limit on the number of Service Work Orders the Judicial Council may request or authorize under this Agreement. The Judicial Council does not guarantee that Consultant Contractor will receive any authorized Service Work Order(s) under this Agreement. Invoicing Instructions All invoices are to be provided to Judicial Council Council’s Project Manager. Invoices should be provided with the standard Request for Payment cover sheet provided by Judicial Council. All invoices must contain: The Agreement Title and Agreement Number from the Standard Agreement Coversheet to this Agreement; The Service Work Order Number provided on the Service Work Order; A unique invoice number; ConsultantContractor’s name and address; ConsultantContractor’s Taxpayer identification number (FEIN);
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Samples: Master Agreement Agreement Number
Travel and Living Expenses. If performance of a Service will necessitate the expenditure of authorized Contractor shall be compensated for Travel and Living Expenses, describe according to the following AOC Policy for Compensation for Travel and Living Expenses: The State shall reimburse Contractor for actual and reasonable transportation, meals, and lodging expenses actually incurred by Contractor’s and its Subcontractor’s employees in the course of their performance of the Work, but subject to the following: If air transportation is authorized, the State will reimburse Contractor only at the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) Days prior to travel, unless the Project Manager agrees to a shorter period. If overnight lodging expense is authorized, in accordance with the California Victim Compensation and Government Claims Board (formerly State Board of Control) guidelines, the State will reimburse Contractor only (i) for hotel room rental at the actual cost not to exceed $110.00 per Day, plus occupancy tax and/or energy surcharge; and (ii) for meals, at the actual cost not to exceed the following maximum amounts per person per Day: breakfast~$6.00; lunch~$10.00; dinner~$18.00; and incidentals~$6.00. For necessary private vehicle ground transportation usage, the State will reimburse the Contractor up to the State approved rate. The State is not obligated to pay for, and Contractor shall not invoice for any hours of non-production work expended by the Contractor or its Subcontractor’s employees that are spent traveling to or from the location where the Work is performed. Travel and Living Expenses that are necessary shall be billed to perform the Service. Provide the titles (and names if available) of individuals for whom the Travel and Living Expenses will be expended. Provide an explanation of the purpose for the expenditure(s) and the expected dates of the expenditure(s). All Travel and Living Expenditures must be costed out in accordance with the Judicial Council’s Travel and Living Expense Rules and Guidelines, given in this Exhibit C (except in those instances subject to and governed by the Prevailing Wage Laws). Provide the information requested on the form, along with a subtotal for all Travel and Living Expenses. If no Travel and/or Living Expenses are to be incurred, leave this section blank. Reimbursable Items: If performance of a Service will necessitate Consultant’s use of Reimbursable Items, provide a listing of the Reimbursable Items necessary to perform the Service, along with quantities necessary, price, extended price, and a subtotal for all Reimbursable Items. If no Reimbursable Items are to be purchased, leave this section blank. Reimbursable Items must be priced at ConsultantContractor’s actual acquisition cost, net of including any discounts or rebates allowed accorded to Contractor or its Subcontractors, and are not subject to any markup, charge, add onfee, or pass through charge or fee of any typeother charge. Compensation for Reimbursable Expenses: If authorized Contractor shall be compensated for Reimbursable Expenses, as follows: The State shall reimburse Contractor for said expenses. Reimbursable Items are not services. The amounts listed here are allowances only and the individual Reimbursable Items to be invoiced may Expenses shall not, exceed the amounts listed in total estimated amount for said expenses . Reimbursable expenses are limited to itemized expenses otherwise not expressly excluded under this section provided the total amount invoiced does not exceed the subtotal of all Reimbursable Items. Upon completion of the aboveAgreement, Consultant’s Project Manager shall submit Consultant’s Proposal for goods or services necessary to the Judicial Council’s Project Manager via e-mail in the form of a file in modifiable MS-Word processing format. The Judicial Council’s Project Manager shall review separately or with the Consultant and may request changes to the Proposal submitted, in which event Consultant shall modify and resubmit the Proposal, again in accordance with the provisions of this Exhibit C. Consultant Proposals so submitted are available for acceptance and may not expire or be revoked for a period of twenty (20) Business Days following the date submitted to the Judicial Council’s Project Manager, or until the date scheduled for the start performance of the Work and actually incurred by Contractor and or its Subcontractors or their respective employees in the applicable Service Work Order passesperformance of the Work. Reimbursable Expenses shall be billed to the at Contractor’s or its Subcontractor’s actual cost, whichever event occurs sooner. If the Judicial Council intends including any discounts or rebates accorded to accept Consultant’s Proposal and proceed with the Project, the Judicial Council Project Manager will create a Service Work Order in Owner’s CAFM system and populate the Consultant Proposal Form (Exhibit F) with a unique SWO number. The Services Request Form (Exhibit E) and accepted Consultant Proposal Form (Exhibit F) will be uploaded to CAFM. The Judicial Council Project Manager will then notify the Consultant of Contractor or its Proposal acceptance. The Judicial Council shall provide, via e‑mail, a Service Work Order consisting of a cover page with a unique Service Work Order number, the accepted Service Request Form (Exhibit E) and Consultant Proposal Form (Exhibit F). Consultant shall review all documents and, upon acceptance, log in to Owner’s CAFM system, look up the corresponding Service Work OrderSubcontractors, and click “Accept”. By clicking “Accept”are not subject to any markup, Consultant agrees to all the provisions of this Agreement and the corresponding Service Work Order. Upon notification of Service Work Order acceptance in CAFM by the Consultantfee, the Judicial Council shall direct the Consultant to begin Work in writing in conjunction with Section 3.12 below. Within five (5) Business Days of the Judicial Council’s direction to Consultant to begin Work on the SWO, Consultant shall submit to the Judicial Council Consultant’s Project Schedule in compliance with the requirements of Section 4 of Exhibit B of this Agreement. Following authorization of a Service Work Order, but before the initiation of Work on a Project, Owner may furnish additional detailed written and/or graphic instructions to explain the Work more fully, and such instructions become a part of the requirements of the authorized Service Work Order applicable to a Project. Should such Additional Detailed Instructions, in the opinion of Consultant, constitute Work in excess of the requirements of the authorized Service Work Order, Consultant must submit written Notice of the same to the Owner within seven (7) Days following receipt of such instructions, and in any event no later than prior to commencement of the Work of the Project. If in the Owner’s judgment, the Additional Detailed Instructions do in fact constitute Work in excess of the requirements of the authorized Service Work Order, the Owner may, at Owner’s option, either close the authorized Service Work Order and create a new Service Work Order or issue a Supplementary Service Work Order to account for the excess Work. If the Parties agree to cancel an already authorized Work Order, the existing SWO must be closed within Owner’s CAFM system and a new SWO process started. Only the following Owner’s personnel are approved to authorize a SWO(s): Senior Manager for Facility Management; Regional Manager for Facilities Operations; Project Managers; Supervising Facilities Management Administrators; Facilities Management Administrators; Judicial Council Customer Service Center Personnel. Owner shall from time to time provide Consultant with the names and contact information of persons filling primary positions. This letter will be updated from time to time as personnel change and is effective upon receipt. These changes will not require that this Agreement be amended. The Judicial Council reserves the right to modify the forms provided in Exhibits E and F, as it deems necessary or appropriate, in its sole discretion, and will notify Consultant of any modification to said form prior to implementing the modified form(s). Modified forms will be substantially similar to Exhibits E and F in this Agreement. There is no limit on the number of Service Work Orders the Judicial Council may request or authorize under this Agreement. The Judicial Council does not guarantee that Consultant will receive any authorized Service Work Order(s) under this Agreement. Invoicing Instructions All invoices are to be provided to Judicial Council Project Manager. Invoices should be provided with the standard Request for Payment cover sheet provided by Judicial Council. All invoices must contain: The Agreement Title and Agreement Number from the Standard Agreement Coversheet to this Agreement; The Service Work Order Number provided on the Service Work Order; A unique invoice number; Consultant’s name and address; Consultant’s Taxpayer identification number (FEIN);other charge.
Appears in 1 contract
Samples: www.courts.ca.gov
Travel and Living Expenses. If performance of a Service will necessitate the expenditure of Travel and Living Expenses, describe the Travel and Living Expenses that are necessary to perform the Service. Provide the titles (and names if available) of individuals for whom the Travel and Living Expenses will be expended. Provide an explanation of the purpose for the expenditure(s) and the expected dates of the expenditure(s). All Travel and Living Expenditures must be costed out in accordance with the Judicial Council’s Travel and Living Expense Rules and Guidelines, given in this Exhibit C (except in those instances subject to and governed by the Prevailing Wage Laws). Provide the information requested on the form, along with a subtotal for all Travel and Living Expenses. If no Travel and/or Living Expenses are to be incurred, leave this section blank. Reimbursable Items: If performance of a Service will necessitate Consultant’s use of Reimbursable Items, provide a listing of the Reimbursable Items necessary to perform the Service, along with quantities necessary, price, extended price, and a subtotal for all Reimbursable Items. If no Reimbursable Items are to be purchased, leave this section blank. Reimbursable Items must be priced at Consultant’s actual acquisition cost, net of any discounts or rebates allowed and are not subject to any markup, charge, add on, or pass through charge or fee of any type. Reimbursable Items are not services. The amounts listed here are allowances only and the individual Reimbursable Items to be invoiced may exceed the amounts listed in this section provided the total amount invoiced does not exceed the subtotal of all Reimbursable Items. Upon completion of the above, Consultant’s Project Manager shall submit Consultant’s Proposal to the Judicial Council’s Project Manager via e-mail in the form of a file in modifiable MS-Word processing format. The Judicial Council’s Project Manager shall review separately or with the Consultant and may request changes to the Proposal submitted, in which event Consultant shall modify and resubmit the Proposal, again in accordance with the provisions of this Exhibit C. Consultant Proposals so submitted are available for acceptance and may not expire or be revoked for a period of twenty (20) Business Days following the date submitted to the Judicial Council’s Project Manager, or until the date scheduled for the start of the Work in the applicable Service Work Order passes, whichever event occurs sooner. If the Judicial Council intends to accept Consultant’s Proposal and proceed with the Project, the Judicial Council Project Manager will create a Service Work Order in Owner’s CAFM system and populate the Consultant Proposal Form (Exhibit F) with a unique SWO number. The Services Request Form (Exhibit E) and accepted Consultant Proposal Form (Exhibit F) will be uploaded to CAFM. The Judicial Council Project Manager will then notify the Consultant of its Proposal acceptance. The Judicial Council shall provide, via e‑mail, a Service Work Order consisting of a cover page with a unique Service Work Order number, the accepted Service Request Form (Exhibit E) and Consultant Proposal Form (Exhibit F). Consultant shall review all documents and, upon acceptance, log in to Owner’s CAFM system, look up the corresponding Service Work Order, and click “Accept”. By clicking “Accept”, Consultant agrees to all the provisions of this Agreement and the corresponding Service Work Order. Upon notification of Service Work Order acceptance in CAFM by the Consultant, the Judicial Council shall direct the Consultant to begin Work in writing in conjunction with Section 3.12 below. Within five (5) Business Days of the Judicial Council’s direction to Consultant to begin Work on the SWO, Consultant shall submit to the Judicial Council Consultant’s Project Schedule in compliance with the requirements of Section 4 of Exhibit B of this Agreement. Following authorization of a Service Work Order, but before the initiation of Work on a Project, Owner may furnish additional detailed written and/or graphic instructions to explain the Work more fully, and such instructions become a part of the requirements of the authorized Service Work Order applicable to a Project. Should such Additional Detailed Instructions, in the opinion of Consultant, constitute Work in excess of the requirements of the authorized Service Work Order, Consultant must submit written Notice of the same to the Owner within seven (7) Days following receipt of such instructions, and in any event no later than prior to commencement of the Work of the Project. If in the Owner’s judgment, the Additional Detailed Instructions do in fact constitute Work in excess of the requirements of the authorized Service Work Order, the Owner may, at Owner’s option, either close the authorized Service Work Order and create a new Service Work Order or issue a Supplementary Service Work Order to account for the excess Work. If the Parties agree to cancel an already authorized Work Order, the existing SWO must be closed within Owner’s CAFM system and a new SWO process started. Only the following Owner’s personnel are approved to authorize a SWO(s): Senior Manager for Facility Management; Regional Manager for Facilities Operations; Project Managers; Supervising Facilities Management Administrators; Facilities Management Administrators; Judicial Council Customer Service Center Personnel. Owner shall from time to time provide Consultant with the names and contact information of persons filling primary positions. This letter will be updated from time to time as personnel change and is effective upon receipt. These changes will not require that this Agreement be amended. The Judicial Council reserves the right to modify the forms provided in Exhibits E and F, as it deems necessary or appropriate, in its sole discretion, and will notify Consultant of any modification to said form prior to implementing the modified form(s). Modified forms will be substantially similar to Exhibits E and F in this Agreement. There is no limit on the number of Service Work Orders the Judicial Council may request or authorize under this Agreement. The Judicial Council does not guarantee that Consultant will receive any authorized Service Work Order(s) under this Agreement. Invoicing Instructions All invoices are to be provided to Judicial Council Project Manager. Invoices should be provided with the standard Request for Payment cover sheet provided by Judicial Council. All invoices must contain: The Agreement Title and Agreement Number from the Standard Agreement Coversheet to this Agreement; The Service Work Order Number provided on the Service Work Order; A unique invoice number; Consultant’s name and address; Consultant’s Taxpayer identification number (FEIN);.
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