Student Attendance Accounting and Reporting. The School shall use commercially available attendance accounting software that is compliant with CALPADS data collection requirements (e.g., Power School, OASIS, Aeries, etc.). Spreadsheets on Excel or other programs shall not be accepted. In addition to submission of the electronic data files, the School may be required, at RCOE’s request, to submit hard copies of all back-up attendance documents, e.g., monthly summary reports that support the reported average daily attendance (ADA), weekly attendance sheets signed and dated by teachers, and evidence of contact made with parents when students are absent from the School, e.g., parent contact log, absence log, etc.
Student Attendance Accounting and Reporting. Within 30 days prior to opening, the School will submit proposed attendance accounting procedures for CDE approval, including software or any proposed spreadsheet or database formats. Software must be capable of producing reports as described in this section of the MOU. Pursuant to EC Section 47612.5, charter schools are required to “maintain contemporaneous records of attendance.” To fulfill this requirement, the School shall maintain hard copy attendance records that are signed and dated by the reporting teacher at least once per week. CDE will periodically request that the School send CDE copies of signed and dated weekly attendance from randomly selected school months. In addition, CDE will inspect weekly attendance records during the annual site visit and reserves the right to inspect weekly attendance during any announced or unannounced visit to the School. Failure to maintain attendance records that are signed and dated each week by the teacher recording the attendance can result in loss of apportionment funding. The School’s startup enrollment must be consistent with the enrollment data described in the charter. The School must submit enrollment and attendance reports according to the following schedule: Data and Description Deadline To Report to CDE Pupil Estimates for New or Significantly Expanding Charters (PENSEC) Report— These data are used to calculate the first special advance apportionment for newly operational charter schools which represents approximately 37 percent of annual funding. July 30 First 20 Days Attendance—These data are used to calculate the second special advance apportionment for newly operational charter schools, which represent approximately 18% of annual funding No later than 15 days after the first 20 school days First Principal Apportionment (P-1)— Attendance for all full school months between July 1 and December 31 January 5 Second Principal Apportionment (P-2)— Attendance for all full school months between July 1 and April 15 April 21 Annual Apportionment—Attendance for the entire school year June 30 In addition to submitting electronic data files, the School must submit hard copies of attendance records that include the following: • Each student’s daily attendance up to the last day included in the reporting period • Summary reports that include all students’ daily attendance subtotaled by school month and by grade • Hourly attendance sheets signed and dated by teachers for any supplemental hours claimed Evidence of ...
Student Attendance Accounting and Reporting. The School shall use commercially available attendance accounting software that is compliant with CALPADS data collection requirements (such as Power School, OASIS, Aeries, Illuminate, etc.). Spreadsheets on Excel or other programs shall not be accepted. School will submit enrollment and attendance data as required to receive apportionment of funding according to the following schedule: First 20 Day Attendance (new and/or expanding schools): Data must be reported to RCOE no later than 15 days after the first 20 school days have elapsed. This data is used to calculate the second special apportionment for new charter schools, and represents approximately 24 percent of annual funding. First Principal Apportionment (P-1) (attendance for all full school months between July 1 and December 31) including Charter Status report and Charter School Physical Location by January 4 or if it falls on a Saturday or Sunday, the first business day following January 4. Second Principal Apportionment (P-2) (attendance for all full school months between July 1 and April 15) by April 17 or if it falls on a Saturday or Sunday, the first business day following April 17. Annual Apportionment (attendance for school year) by July 8 or if it falls on a Saturday or Sunday, the first business day following July 8. CALPADS Report C/A 1.17 – C/A FRPM/English Learner/Xxxxxx Youth Counts by January 4 or if it falls on a Saturday or Sunday, the first business day following January 4. Corrections to the second principal apportionment and annual principal apportionment reports shall be received by RCOE not later than September 15 or if it falls on a Saturday or Sunday, the first business day following September 15. NOTE: It is critical that the above attendance reporting deadlines are met in an accurate and timely manner. If the School misses a reporting deadline or submits incomplete reports, it risks being excluded from that apportionment’s certification and funding period. For example, if P-1 attendance data is not received in time for inclusion in the P-1 certification, the School’s ADA defaults to zero and no funds are paid for the P-1 funding period, February through May. Outside of the control of the entities entering into this agreement, apportionments may be deferred by the state. In addition to submission of the electronic data files, School may be required, at RCOE’s request, to submit hard copies of all back-up attendance documents, e.g., monthly summary reports that su...
Student Attendance Accounting and Reporting. 3.3.1 No later than July 1, the School will submit proposed attendance accounting procedures, including software, for approval by the XXX. The School is strongly encouraged to use commercially available attendance accounting software.
